Post # 1
So I had 85 guests RSVP. My venue always has 5% more chairs than guests just in case which is nice. My grandma was telling me that you always tell the venue a few guests less than RSVP’d because there are always a few that don’t show up. My concern with my venue is, the final number of guests must be given 24 hrs before. If you tell them a different number in less than that or more guests show up to the wedding, there will be a $350 charge. So bees, my question to you is, do I tell me venue 85 guests, do I tell them less than that? Or do I tell them more than that to be safe? Money is very tight and we did the RSVPS as “we have reserved 1 seat for you. 1 of 1 will attend” but you never know if someone will try and bring someone. What should I do?
Post # 3
I’d tell them the exact number. You did include you guys and the wedding party as well, correct?
Post # 4
Tell them 85 for now, as long as your final guarantee isn’t due until 24 hours prior. If you have a few drop out between now and then, let your venue know.
Do not tell them more or less, and if for some reason a guest brings an extra person – the venue staff will make them a seat somewhere and you’ll be charged (if they’re paying attention) for one additional person + that weird fee. I’ve never seen such a high additional charge before.
Honestly, I’ve coordinated around 500 or more weddings and I can only think of a couple where we had to add a chair in for someone… and often times we didn’t charge for that extra person jsut because it never made it onto paperwork and by the end of the evening when running billing, it was forgotten.
Post # 5
@missyjane77: Yep 🙂 My only concern is if someone brings an unacocunted guest ot the wedding. That will be a $350 charge but my FI is strict and says, ” then we will tell them to leave as we do not have a seat for them”.
Post # 6
Post # 7
I’d say 85, they will prob let an extra guest slip.
Post # 8
@Tswife4ever: I definitely wouldn’t kick that person out of the reception. I can’t imagine doing that to someone close to me who is important enough to be at my wedding. That would likely end up with at least one angry person leaving with that guest.
Post # 9
Honestly, I agree with your fiance. You told them how many seats are reserved for them, they have no excuse. Put it on your website to double enforce that you would like to spend your wedding day with only your closest friends and family so please stick to the number they RSVP’d with. I don’t think its unfair to tell someone they may not stay if they are unaccounted for.