Post # 1
The catering manager at my venue left a few months back, and now there is a new girl. She never contacted me to introduce herself or assure me that things were moving along as planned. I had to contact her and got the feeling that she was annoyed with my questions. Today I get a voicemail from her letting me know that there is another event scheduled before our wedding, and it runs from 11am-3pm. Our wedding starts at 5pm, so our vendors cannot come in any earlier than 3:30 to start setting up. This makes me really uncomfortable… I feel that it will be very difficult for the ceremony site and the reception room to be set up and ready to go by the time guests start arriving at 4:30pm. The room needs to be arranged, linens put on tables, silverware set, dance floor needs to be delivered and put together, chair covers put on, centerpieces set up, etc.
This is the first time that I really feel like I’m stressing, and I just needed to let it out. We’re meeting with the catering manager next week to finalize everything, and when I asked for the meeting, she said “what do you need to go over?” HELLO, do you expect me to just show up for the wedding and hope everything is magically the way I want it to be? We need to make sure everyone is on the same page! UGH.
Post # 3
First of all, don’t panic! Is it the responsibility of the venue to set up the chairs, tables, dance floor etc, or are outside people setting all of that up? If they normally set that up, I’m sure they know how long it takes and it will prepare accordingly.
Also, when you booked the hall, did you book starting at 5 or 4:30? If you booked the hall starting at 5, they might expect guests not to start showing up until then.
Post # 4
Oh that sucks! I think you are doing the right thing though by setting up a meeting and going over a timeline with her. It will ease your mind but also give you more information for your vendors. I hope everything works out as planned!
Post # 5
That sucks. If it helps, my reception venue won’t allow vendors in unil after 5pm since its a museum thats open to the public until then. Guests will start arriving for our cocktail hour at 6:30pm. This is how the venue operates and all my vendors are well aware of it and have done far more elaborate events than my wedding with this criterea. Try not to freak out. These are professionals, they know what they’re doing 🙂
Post # 6
omg I had a very similar situation! We loved one of the catering staff and used that company because of him! Then he left. Without telling us we got the head manager as our contact. I was anoyed but he’s the head of the company so whatever, I know he’ll be good.
Then when I asked about a final meeting they said the same thing!! What do you want to go over?? umm.. everything!
We ended up just corresponding over email with the secretary which was easist for me. Let me tell you just to try and not stress! They are professionals that do this allllll the time. Its no big deal for them and I think often forget that its our one big day and we’ve never done this before.
feel free to ask as many questions as you need and let them know exactly what you want though. The caterer is one of the biggest things that goes on day of so make sure they get it right!
Post # 7
Thanks guys… you’re right, they should know what they’re doing and will likely get everything set up in time. I do have some outside vendors coming in to set up as well, so I just hope it goes smoothly with so many people getting things together at the same time.
Can’t wait to be relaxing on the beach with a drink for my honeymoon 🙂