Post # 1
Hi everyone, I need help on my accommodation cards. We are making our invites ourselves and really any advice would be so great.
So we don’t have room blocks, everyone is just staying around the town square, but parents are insisting that we have a accommodation card in our invites since a lot of guests wouldn’t check our website for hotel info in the area. We also are arranging a shuttle so guests don’t have to drive to and from the wedding but nothing with the transportation has been finalized yet so would I put that in the card? Also I am trying to keep my invites to the minimum of, invite and rsvp card with rsvp envelope. An accommodations card would require a pocket fold or something right?
I just don’t even know where to start and truthfully I am not too hot on the accommodation card anyway but I will get over it. Any advice??
Post # 3
You could just have a list of ‘suggested hotels’ on/around the town square, their rates, phone numbers and websites. You also might want to finalize the shuttle info, so you can put that on the card, too. It will save you a lot of phone calls and questions later on, so it should be well worth it! You can keep the card small and simple. Ours was just a tiny 3×3 inch square (to match our square invites) we printed in blue ink on cardstock with our printer and backed with blue paper. It didn’t exactly match the letterpress, but it got the job done without costing hundreds of dollars.
It’s perfectly okay to have a number of enclosures with your invites without having a pocketfold — they’re more of a recent trend than a necessity.
Hope this helps!
Post # 4
Ah thanks that totally helps! I always think things are far more difficult when it comes to this stuff. Thank you bluegreenjean. Anything to keep guests from calling later!
Post # 5
I don’t think you’d need a pocket fold.
I sent our invites, RSVP card with envelope, and an insert with directions, info on accomodations, our website address, schedule of events etc. We actually had 2 different versions- one for guests that were staying at the venue where the reception was held and another for people that were finding their own accomodations (I just directed them to our website).
I just made the insert from heavy weight paper in white, which matched the white of our invites. I printed the paper double-sided, and made 2 inserts from each (each paper had 2 copies of the info and I used a paper cutter to split them).
To make it match our invites, I just put a little scrolly-thing in the same color as the ink of the invite.
So you could just put together a list of area lodgings, their addresses, and their phone numbers?
How do you intend to inform people about the transportation if you don’t have it worked out already? Are you going to call them all? It sounds like your website won’t be a good way to do it if many of your guests won’t use it.
I agree with bluegreenjean that working out the transport so that the info is included with the invite is a good idea.
Post # 6
A list of the hotels you recommend, with the numbers to call for reservations, should be sufficient. I think that you can indicate that you will have a shuttle available from those hotels, without including the details at this time. The hotels can have that information available for your guests on check-in, or you can send out additional information, including information about the shuttle, when you receive their RSVPs. If you want to have it available at check-in, it might be helpful to have your RSVP card include an indication of where the guests intend to stay.