Post # 1
Hi Bees- happy Friday!
I am at the joyful stage of blocking off rooms for our guests. Unfortunately, when we chose our 7/19 date, we didn’t realize that we would be sharing the day with the kick-off of horse racing season. So, the cheapest hotel I can block off is $199 per night. Question 1: is this reasonable?
My parents have also offered to have guests at their house (7 bedrooms), plus camping on their property, but the only glitch is that it is 50 miles away from our reception. I worry about people driving that far, partially because we also have an open bar reception. Question 2: should we reserve a school bus to transport these guests? My fiance says no, because it’s not in our budget, and because we are already saving them money with offering a free stay. If we don’t offer transportation, should we assume the guests will just need to figure it out on their own?
I’d love your input on the hotel rate, and on the camping idea! Thank you!!
Post # 3
Do you know how many of your guests will need lodging?
If the cheapest hotel you can find is $199, go for it! Your guests do not need to use that hotel and can find their own accomodations. I would, however, reach out to your out of town guests and let them know about the horse racing season (so they can plan ahead!)
Post # 4
I’d say that $ 199 is at the top end of what I’d call mid-priced Hotels (3 or 4 stars) = $ 100 to $ 200
So ya, some people are going to find that a stretch financially probably
Mr TTR & I travel a lot… so I know the part of Upstate NY where you are… you don’t live in a cheap Hotel area to begin with. People will just have to figure that out on their own.
Based on what else you’ve said… I think your Parents are being very generous to your Guests (Opening their Home & Grounds)
If you get enough takers to make it worthwhile, then ya, you might want to run a Shuttle Bus.
But I am guessing that most folks will just bite the bullet and get a Hotel Room
Hope this helps,
Post # 5
@oracle: Thanks so much for your input! I’m thinking that I will update our wedding website today with information about the races (things to do while they are in town, but also a disclaimer about the cost of hotels). Does that sound okay?
Post # 6
@This Time Round: Thank you so much! That does help. Unfortunately, I agree with you… I think the $199 will be a stretch for most of our guests, and 90% of them are from out of town (although most are 4-6 people families, and not singles or just a couple).
Post # 7
Shameless bump for the evening crowd… Advice and tips very much appreciated 🙂
Post # 8
@FutureMrsHarris2014: IF your parents are willing to have people camp on their property, that’s up to your parents (if they want people trampling through their house to use the bathroom and other amenities).
I think $199 is a little pricey, but I’ve paid that for weddings before and more. I would NOT camp, it wouldn’t even be a thought. And most of my friends, even if they are okay with camping in general would NOT be okay with camping for a wedding. Showering? Getting ‘glitzed’ up. NO thank you.
Most hotels offer some type of transportation at a discounted rate, I would check that out. But your FI’s “free option?” Sorry, that will not be an option for most guests.
Post # 9
@FutureMrsHarris2014: $199 seems fine to me and if guests don’t think it meets their budget, they could search for other options elsewhere or do something like Airbnb. I’d save the camping option only for guests who have a REALLY stretched budget.
We had the option of allowing wedding guests to stay in a neighbors house while they were out of town, but everyone managed to find hotel rooms either in the room block or elsewhere.
Post # 10
The reality is – no one will want to camp before or after a wedding. And, while having 7 guest rooms is great, will you and your bridal party be getting ready there? If so, maybe offer the free accommodations to your bridesmaids and groomsmen. Beyond that, let your guests know a block has been made at $199 but other accommodations may be found online.
Post # 11
@FutureMrsHarris2014: Have you tried bed and breakfasts on the area?
Also I think $199 is reasonable. Ourse is $175 I believe, and thats in May so no racing season. But theres not much difference between the costs.
Post # 12
While I agree with you that camping before a wedding doesn’t seem enticing to me, I’ve had multiple families ask if there are local campgrounds. These families have RVs and a limited budget. In my eyes, offering camping is my parents’ way of encouraging our out of town relatives (90% of our guests are from OOT), while saving costs for them.
Also, $199 reflects the price after the group discount. The rate is usually $230.
@ImperialRed: I haven’t tried bed and breakfasts… that’s a great suggestion! Thank you!!
Post # 13
[content moderated for trolling]
Post # 14
@crazylady: haha! That about sums up the way I feel about most wedding decisions these days!
Post # 15
@FutureMrsHarris2014: We’ve actually run into a similar issue with hotels due to our venue being near the beach, and the weekend coinciding with a nearby college graduation. I’d second the idea of looking into some B&Bs, that way you can give guests a few different options (including camping/staying with your parents).
Post # 16
@FutureMrsHarris2014: then I would contact the RV families individually and let them know this is an option.