Accommodations- hotel, camping, etc.

posted 3 years ago in Logistics
  • poll: Is our hotel rate reasonable, and should we provide transportation for our camping guests?
    The hotel rate of $199 is reasonable. : (11 votes)
    46 %
    The hotel rate is NOT reasonable. : (4 votes)
    17 %
    I would allow guests to camp, and I WOULD provide transportation. : (1 votes)
    4 %
    I would allow guests to camp, but I WOULD NOT provide transportation. : (3 votes)
    13 %
    I wouldn't allow guests to camp at all, because it is too far of a drive. : (5 votes)
    21 %
  • Post # 3
    7179 posts
    Busy Beekeeper

    Do you know how many of your guests will need lodging?

    If the cheapest hotel you can find is $199, go for it!  Your guests do not need to use that hotel and can find their own accomodations.  I would, however, reach out to your out of town guests and let them know about the horse racing season (so they can plan ahead!)

    Post # 4
    10219 posts
    Sugar Beekeeper
    • Wedding: December 2012

    I’d say that $ 199 is at the top end of what I’d call mid-priced Hotels (3 or 4 stars) = $ 100 to $ 200

    So ya, some people are going to find that a stretch financially probably

    Mr TTR & I travel a lot… so I know the part of Upstate NY where you are… you don’t live in a cheap Hotel area to begin with.  People will just have to figure that out on their own. 

    Based on what else you’ve said… I think your Parents are being very generous to your Guests (Opening their Home & Grounds)

    If you get enough takers to make it worthwhile, then ya, you might want to run a Shuttle Bus.

    But I am guessing that most folks will just bite the bullet and get a Hotel Room

    Hope this helps,


    Post # 8
    1242 posts
    Bumble bee
    • Wedding: May 2017

    @FutureMrsHarris2014:  IF your parents are willing to have people camp on their property, that’s up to your parents (if they want people trampling through their house to use the bathroom and other amenities).

    I think $199 is a little pricey, but I’ve paid that for weddings before and more. I would NOT camp, it wouldn’t even be a thought. And most of my friends, even if they are okay with camping in general would NOT be okay with camping for a wedding. Showering? Getting ‘glitzed’ up. NO thank you.

    Most hotels offer some type of transportation at a discounted rate, I would check that out. But your FI’s “free option?” Sorry, that will not be an option for most guests.

    Post # 9
    545 posts
    Busy bee
    • Wedding: June 2013

    @FutureMrsHarris2014:  $199 seems fine to me and if guests don’t think it meets their budget, they could search for other options elsewhere or do something like Airbnb. I’d save the camping option only for guests who have a REALLY stretched budget. 

    We had the option of allowing wedding guests to stay in a neighbors house while they were out of town, but everyone managed to find hotel rooms either in the room block or elsewhere. 

    Post # 10
    1881 posts
    Buzzing bee
    • Wedding: October 2014

    The reality is – no one will want to camp before or after a wedding. And, while having 7 guest rooms is great, will you and your bridal party be getting ready there? If so, maybe offer the free accommodations to your bridesmaids and groomsmen. Beyond that, let your guests know a block has been made at $199 but other accommodations may be found online.

    Post # 11
    175 posts
    Blushing bee
    • Wedding: January 2015

    @FutureMrsHarris2014:  Have you tried bed and breakfasts on the area?

    Also I think $199 is reasonable. Ourse is $175 I believe, and thats in May so no racing season. But theres not much difference between the costs.

    Post # 13
    71 posts
    Worker bee

    [content moderated for trolling]

    Post # 15
    167 posts
    Blushing bee
    • Wedding: June 2014

    @FutureMrsHarris2014:  We’ve actually run into a similar issue with hotels due to our venue being near the beach, and the weekend coinciding with a nearby college graduation.  I’d second the idea of looking into some B&Bs, that way you can give guests a few different options (including camping/staying with your parents).

    Post # 16
    1881 posts
    Buzzing bee
    • Wedding: October 2014

    @FutureMrsHarris2014:  then I would contact the RV families individually and let them know this is an option.

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