Advice for Shuttles to Wedding and Reception?

posted 3 years ago in Reception
Post # 3
Member
1154 posts
Bumble bee
  • Wedding: January 2015

Is there a way to ask if people intend to use the shuttles on the RSVP? That way you can get a head count and only reserve what you need…? 

Post # 4
Member
8903 posts
Buzzing Beekeeper
  • Wedding: August 2013 - Rocky Mountains USA

@kimberlystews:  I would doublecheck about the big shuttle driveway issue – that seems like a really important detail!  We had a pretty good size bus (31 passenger) for our shuttle.  It had to drive up a dirt road for about 3/4 mile, including going over a narrow wooden bridge, and then turn around in the parking lot.  Sometimes these drivers can do surprising things.  I wouldn’t trust the venue, if they’re who told you a full bus can’t make it.

To answer your other questions, I think about one-third to half of our guests used the shuttles.  The younger people who were more likely to have more than a couple drinks definitely appreciated it.  Our venue also allowed people to bring a tent and crash there, which some people took advantage of.

We spent about $900 on shuttles.  $3500 is a lot for sure.  I agree with trying to get a head count for the shuttle, and hopefully you can get bigger ones up the driveway.

However, I do agree with your FI that this is a really really nice thing to do.  People like to party at weddings, and since you’ve chosen a place way out of town, it’s a very nice gesture to let people party without having to worry about having a DD or anyone driving drunk.

Post # 6
Member
9528 posts
Buzzing Beekeeper
  • Wedding: August 2013

That sounds like a good solution! A shuttle was really important to me, as well, so i understand your husband. But our hotel was only about a half mile form the site, so we just used a 15 pasenger van. We were going to rent one, but my dad had the brilliant idea to use the van from the local homeless shelter where he volunteers. So we used the shelter van and just made a donation to the shelter. And we paid some of dad’s friends, who work at the shelter, to drive back and forth. I’d say about 1/3 of guests either used the shelter or walked. 

Post # 7
Member
504 posts
Busy bee

@kimberlystews:   our hotel block is giving us two 15 passenger vans if at least ten rooms are booked.  our venue is 15 minutes away from the hotel so we had a hard time as well.

Post # 8
Member
2358 posts
Buzzing bee
  • Wedding: November 1999

I had to ask around and get a final head count for transportation, just the same as any other vendor. I was charged a per person fee. I had established way early on that transportation would be provided to and from the hotels to the venue. 

I didnt have near the number of guests that u are expecting, tho. So it will be quite an undertaking for u probably. But yeah, I had to have a head count and so I had to ask around. Then the shuttle company figured how many vehicles they would need based on that.

Post # 8
Member
1 posts
Wannabee

kimberlystews:  I have to ask how did everything end up going? We are in an almost identical situation as you and have been quoted at $2600 for two buses. 

Post # 9
Member
620 posts
Busy bee
  • Wedding: August 2014

kimberlystews:  we had to kind of guess, and we are only having a bus take people home to the hotel. To get to the ceremony (reception and ceremony are at the same location) they will have to take cabs and figure it out on their own. I’ve had to do this for many weddings I’ve attended and it was fine.

I understand your concern with people getting home though, which is why we are getting a bus. We’re renting a school bus and it’s only $200!!! It seats 48. Is that an option for you?

Post # 10
Member
2364 posts
Buzzing bee
  • Wedding: November 2014

secretbee33:  What’s the school bus company??  We looked at First Student and I think it’s about $500 or something…

Post # 11
Member
620 posts
Busy bee
  • Wedding: August 2014

BurlapnLace:  yes! I suppose if you needed them for both ways it’s more expensive because they have to wait around during the whole reception. Since we’re just using them for bringing guests home it was cheaper. I think they are still cheaper than party shuttles, at least when we looked they were

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