(Closed) Advice needed about hotels and gaps!!! Please help

posted 8 years ago in Parties
Post # 3
Member
4001 posts
Honey bee
  • Wedding: June 2010

Ok, here’s my suggestions:  I’d book a hotel room for your guests who live in town to hang out in, if it’s within your budget.  That way they can lounge, socialize and you won’t necessary have to be there to hang out with them.  Give the key to someone you trust though!  Plus, if some should get sick, or if you’re providing alcohol and they have too much, you’ll have a room for them that night.  But if that’s not something you want to do, meeting somewhere for happy hour sounds fine to me.  As long as its understood that the guests will be paying for themselves.

Secondly, don’t worry about asking them to rsvp to you any earlier.  What we did was created (on our own) an accommodation card that gave the hotel info and at the bottom is said they’d need to book their rooms by May 18th (that’s our date, obviously not yours!). 

Post # 5
Member
2889 posts
Sugar bee

I completely feel you on the distance. We are in the same situation with our Catholic church and 45 minute drive to the reception locaiton. Our ceremony also starts at 1 and lasts for an hour and our reception is starting with cocktail hour at 4 as well. I figure the ceremony will end at 2 (priests says an hour give or take 10  mins), assume reception line takes 30 minutes and guests linger during this time. We hired a bus to transport guests to the reception and then back to the hotel which we set up aroom block. So, bus leaves at 2:30, drops wedding party off for photos and arrives at 3:30/45 at reception. This means the guests will be there 15 – 30 minutes early but it also gives us a slight bubble in case people linger at the church longer. I think we may also put a cooler on the bus so guests can have a drink on the way down so no one bombards the bar too early. Ultimately, you need to account for an hour of driving time so your guests don’t have much down time. Maybe you could do coffee and danish in the church hall – I went to a wedding which did this to take up some gap time and it kept everyone happy while the wedding party went off to take photos. The only hesitation I have with sending everyone to a bar is they only have an hour to have a drink and then you are asking them to get back in their cars and drive – I’m not comfortable with that at all but that’s also why we have a bus to take our guests home.

Post # 8
Member
2889 posts
Sugar bee

First of all, I just realized all commentors here are named Jannifer (me too!). I would just let your venue know that some people may come in early and ask for everything to be set up for 3:30 but have the music start at 4 as planned. You never know what people will do in that extra 30 minutes, I distinctly remember making trips to CVS to buy band-aids/new tights/ advil /whatever happens to be necessary between the ceremony and reception of more than one wedding. If guests are super on time and make it to the reception early then the venue will be preapred for them and they can start the cocktail hour early. What type of reception venue do you have? Are there gardens or something that you could set up an outdoor refreshment table in case they won’t let you in that 30 minutes earlier? I know we had to buy extra time but at $25 per hour it was totally worth it to have everything set up in case people get there early. I also anticipate some people may skip the ceremony and just show up for the reception early because people do this.

Post # 10
Member
2250 posts
Buzzing bee
  • Wedding: March 2018

I wound up babysitting people re- hotels. our hotel had that same policy but also a regular 48 hour cancelation policy for normal bookings, so my mom and I booked 4 rooms each with our credit cards. we wound up transfering the reservations to people who didnt book ontime. at the one month date we had 4 rooms reserved under our block.

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