Mrs. Powder Puff's blog?
more by sminerva21
How do I handle this vendor?
Holiday Weekend Weddings- Are they a good or bad thing?
more in Beehive
are you doing anything unique on your wedding?
May honeymoon- where to go?
more in Boards
Pro Slideshow from fizicsGirl

Advice on how to work with wedding coordinator (long)

posted 2 years ago in Beehive
  •  
    1.
    Member Icon
    Member
    413 posts
    Helper bee
    sminerva21    September 26, 2009   Chicago, IL/wedding in Upstate, NY

    I've posted about this once before, and now I have better idea of where we stand, but I still would like some advice. Here's the back story:

    We hired a day-of coordinator about nine months ago. She came highly recommended from a friend of mine, and also, she had amazing reviews online and the officiant I'm working with just loves her (I couldn't find a single bad thing about her after extensive research). We've LOVED working with her up until about a month ago. In a nutshell, she's simply fallen of the face of the earth, which I will admit, is very unlike her. During our last meeting in the spring, we left the conversation with her saying, "If you don't hear from me, please e-mail/call me 8-10 weeks before your wedding so that we can schedule your next consultation, and go over a timeline." We e-mailed/called her without a response for two weeks. I e-mailed her again (to have it in writing) asking to schedule our next appointment. She gets back to me in a day, and we schedule a phone meeting (we're a destination wedding). She completely misses the phone meeting, and never calls/e-mails us. That night (several hours after she was supposed to call) I left her a voicemail and sent her an e-mail, asking if everything was okay. She e-mails me the next day, apologized, saying she got caught up with something else, and we schedule another meeting. This time, I have to juggle my schedule to arrange this meeting, but we finally figure it out. She never calls again. I left her another voicemail that night and sent another e-mail. Two days have gone by, and I haven't heard anything.

    I know it's wedding season, and I know she's very popular, but I'm really frustrated. I looked over our contract with her, and it basically states that because we're less than 60 days from our wedding, we're SOL with getting money back (we've already given her half, and the rest was due a week before the wedding). I've spent the past few days asking around for another coordinator, but of course, they're all booked, or way more than our budget allows. So at this point, we have to work with our current coordinator unless one, she never calls us back, or two, she comes out and says she's too busy to work with us, which I doubt will happen.

    So, if we continue to work with her, how should we handle this without making it awkward? I want to ensure I don't cause hurt feelings because I want her to do her best on the day of the wedding, of course. But at the same time, I don't think this is acceptable or professional. We can't keeping making appointments and rearranging our schedules for her to only keep missing them completely. I'm really in a bind with this, and I don't know what to do. We're five weeks from our wedding.

     
    2.
    Hostess
    8,491 posts
    Bumble
    Beekeeper
    Mrs. DG    July 18, 2009   Seattle/Tahoe

    Personally, I think you should make a couple more good faith attempts at contacting her.  Express your concerns and set an appointment.  Set your expectations with her, and then if the appointment is missed, I think you should let her know that you'll be contacting BBB.

    If things work out and the meeting is kept, I'd definitely let bygones be bygones...

    She comes highly recommended and it has been the peak of wedding season, so I'd definitely cut her a little slack before bailing on her... but you only have so much give in your schedule, you know?

    Best of luck!

     
    3.
    Member Icon
    Member
    413 posts
    Helper bee
    sminerva21    September 26, 2009   Chicago, IL/wedding in Upstate, NY

    Thanks, Mrs. DG! Yeah, I definitely want to give her a few more chances because honestly, I really do like her. I was really scouting out other coordinators to cover our own butts in case something DID happen, and our coordinator could no longer do our wedding.

    Thanks for the advice. It's always good to hear what other people think.

     
    4.
    Hostess
    10,729 posts
    Sugar
    Beekeeper
    crebre80    November 20, 2010   Baton Rouge, LA

    Totally agree with Mrs. DG.  If she continues to be unavailable I do know planners in NYC that may be helpful for you.... I would definitely wait until after the wedding and send her a letter letting her know how you feel. I still have never been so busy that I cannot respond to a client's email, I think that is highly unprofessional and I am very sorry that this has happened to you ((HUGS))

     
    5.
    Member
    676 posts
    Busy bee
    VegasBaby    October 2010   Illinois

    Hugs. I get really frustrated when people can't take the time to even just email when they get busy. Especially when most people can email from their phones, it doesn't take that long-just like sending a quick text.

    I work in events and this is totally unprofessional! I totally understand your frustration...when people leave you hanging or don't contact you I think it's a real indication of how inconsiderate they are in general and how they might be on the day of your event.  With that said, because you're basically stuck with her, I think you need to write a quick note that states your concerns and frustrations so far. She needs to understand that since you're paying for her services she needs to be a lot more reliable! I mean, there should be some sort of condition on the contract that states you can back out with a refund if you're unhappy with the (non)service you're getting!

    I had a similar situation when I contacted a printer about our wedding invites. She seemed all interested and was going to get me a quote, until she found out my wedding isn't until Oct. 2010. She told me she'd get back to me the following week. That was about a month ago and I never got that quote. Well, I'm going to be printing my invites way in advance because I'm going to be going back to school fulltime and working fulltime and I will be DIYing most of it....so I will not be using her services and will take my business to someone who appreciates it.

    I feel like especially in this economy where people are hestiant to spend large quantities of $, vendors really need to make sure they are at the top of their game....or they're going to be out of business fast!

     
    6.
    Member Icon
    Member
    413 posts
    Helper bee
    sminerva21    September 26, 2009   Chicago, IL/wedding in Upstate, NY

    @crebre80: Thanks so much. I know you had commented on my last post about this situation,  too, and I really appreciate your opinions, being in the same business and all!

    @vegasbaby: I know, it's frustrating because she has a blackberry! Oh well. I'm really sorry to hear about your printer's! Thank goodness it was only a quote and not the actual job. Thanks for the sympathy!

     
    7.
    Member
    3,096 posts
    Sugar bee
    SanDiegoAli    September 18, 2010   San Diego

    Ick - I'm so sorry you're dealing with this!  I agree with Mrs.DG and the others.  Hopefully she'll get in contact with you soon.  When she does I wouldn't hesitate to express your disappointment to her.

     
    8.
    Hostess
    10,729 posts
    Sugar
    Beekeeper
    crebre80    November 20, 2010   Baton Rouge, LA

    @sminerva21: it's just that she gives us a bad name, what's the use of hiring us if we cause you stress?  that's just unacceptable to me, but hey what can you do?  since you know her from other events I'm sure she'll blow you away.

     

    Reply

    You must log in to post.





    Visit our sister sites eHarmony
    Online Dating
    eHarmony Advice
    Dating Advice
    Project Wedding
    Wedding Songs
    JustMommies
    Pregnancy Calendar
    Copyright 2004-2012, Weddingbee.com
     

    Find your vendors on Weddingbee

    Real reviews from brides in your area!

    Favors by Weddingbee

    • Favors by season

    Shop Now ยป

    Find Registry Find Registry Find Registry

    More
    User Posts Today
    ellisrobertson 19
    MsPanda 15
    aduarte3201 13
    ShellVee 10
    londonchick 9
    londonpeach84 8
    KimKimmieKim 7
    ladyartichoke 6
    ndreighton 6
    BearcatBetch 6

    Beehive

    User Posts Today
    ellisrobertson 9
    KimKimmieKim 7
    londonpeach84 4
    londonchick 4
    Leahhh 3
    BearcatBetch 3
    zippylef 2
    MsPanda 2
    j_jaye 2
    ShellVee 2
    More