Post # 1
I’m emailing venues to see what dates they have available for hosting a reception! Um, I’m scared, mostly cause I’m afraid they won’t have ANY dates! July/ August isn’t that far away…and if they don’t have dates, it could be really bad.
So my question is, what questions do I need to ask other than if they have the date available?
Post # 3
- Wedding: January 2011 - Vintage Villas
Woohooo!!! That’s exciting!
I always asked what all is included with the cost, because some venues offer way more than others (and some places charge for stupid things like cake cutting, which is a good thing to be aware of ahead of time!)
I’d also definitely ask about their capacity, because I found a few places that had different information on their website than was realistic (“Oh, we could squeeze 150 people in here if everyone stood up and didn’t move all night!”)
And you should also make sure and ask about if they let you choose your own vendors or if you have to go through a pre-approved list.
Post # 4
If they have availability on dates you like…
- make an appt to visit in person if you haven’t already seen the venues.
- assuming the venues do catering in house – if you are planning a medium or small wedding, ask if there are any minimums (some places make you pay for 100 or 150 guests’ food even if fewer show up – this is especially an issue for Saturday weddings in popular months)
- which rooms within the venue are available for your dates – and how many guests can they hold?
- assuming the venues do catering in house – ask them to send you menus and price lists (they can probably email this to you)
Post # 5
Use the same flat number of guests to get prices from each, so you can easily compare. Ask if the tax and tip are including or not. Ask for the min/max capacity for the rooms (we had one place that could accommodate up to 150 max in one room, but had a purchase minimum of 200 for the next room up), what specials if any they are offering (we got appetizers and chair covers thrown in), and we also asked what kind of pricing they do for children (like chicken finger plates, or half price buffet costs). And any time that you think of a question for one place, write it down and be sure to ask it of the next place.
I kept a running list and made a pro/con list of each before we picked our venue. Good luck!
Post # 6
Alright, I just emailed 6 venues asking if they’re even available. Baby steps! I’m scared they’re all going to say no!
Post # 7
I’m keeping my fingers crossed for you, but I have faith that everything will work out girl! I would also ask them what is included. I know for me, I found some to die for locations but I had to pay for all of the rentals (chairs, tables, tables clothes, flatware, plates, ect) and it got to be very costly. I would also ask about capacity and if they have any required vendors. Just for fun, I think you should post some of the places you are interested in (pictures or websites) because I would love to see! I love ring porn, dress porn, and yes, even venue porn! It is one of the most important factors of the wedding for me, behind the photography! 😀
Post # 8
Good luck! Don’t forget to ask about insurance if you’re bringing in outside vendors and their alcohol policy. Those can make a huge difference, price-wise.
Post # 9
LOL I know all those other costs, but at this point I’ll just be happy if we can find a place that has the date open!
Post # 10
Congratulations on starting the search for your venue!
It can be frustrating and also a lot of fun.
If you are planning to do a bar make sure you ask what type of alcohol they allow. Our venue only allows champagne, wine, and beer. Also, if you have thought about what type of decor you would like, you may also want to aske them what is not allowed. Our venue does not allow tapers or votive candles for safety reasons. Also, ask if they are kid friendly, if you think you might have kids at your wedding. They may have some restrictions on that too. Our venue is not kid friendly; however, they do allow kids in the ceremony and at the reception. They are just restricted from going into certain areas, unless they are over the age of 12 or have prior approval. We are responsible for any damage that they may cause. This won’t be a problem for us because I am restricting who gets to bring their kids. Only well behaved ones will be allowed to come. You also will want to ask them if you can visit the site after you have signed the contract and if so, how many visits do you get before you might be charged. We are allowed one free visit and then we have to pay for any more. Also, you might want to ask if they allow you to set up the night before and if that is included in your venue fee.
Post # 11
Ask about capacity, vendor preferences and inclusions.
Also, ask how many events they host on any given day. If you want your wedding to be the only one on your day, this could be a breaking point. FI and I went to a wedding in October and there were 5 other weddings and receptions at the venue of the couple! I would of hated it.
Post # 12
I highly recommend the book Bridal Bargains because they set you up with the right questions to ask each vendor to be sure you get the best deal possible:
You may be able to get it for free at your local library 🙂 If I had my copy with me at the moment, I’d copy the questions for you.
One big question is if the time you’re allowed includes set-up/break-down. Some include it, some don’t. See if there’s a cake cutting charge and ask them to wave it! Same for a corkage fee — can you bring your own wine, etc.
Post # 13
LOL @ bluestuff- I work at a bookstore and we have that book! I’ll be sure to check it out! I really need to go through the books there, but I just feel weird about doing it when my coworkers are around cause they know I’m not engaged yet. And they all know my boyfriend.
Post # 14
- Wedding: June 2010 - Claxton Farm
How exciting! Lots of venues have .pdf packets of info they can send you via email that spell out all their policies and services. I did a lot of “I would love some additional information about your venue,” and they would usually send me a document along those lines. That helped me sift through the initial questions, then I could email specific questions once I could see if I’d actually be able to afford their minimums, etc.
Can’t wait to hear more!!!