Post # 1
Hi Ladies! This weekend, my fiance and I will officially begin looking at some RI venues. On Saturday’s agenda: the Newport Yachting Center, Linden Place, and Regatta Place (only because I heard that once all is said and done, it’s comparably priced to the Newport Yachting Center).
So, I’m seeking advice from the more seasoned Bees out there:
What questions should I absolutely ask?
Anything specific I should look for? For instance, someone suggested I make a point of checking out the bathrooms.
Post # 3
There are all sorts of random questions that came up the more places I visited. (no order ranking of importance)
1. What do you provide? Catering? Alcohol?
2. Is there a cake cutting fee? Do you provide the cake?
3. Is everything included in the listed price per person? Is this inclusive of tax and gratuity?
4. Do you have a list of vendors that you work with exclusively, or am I allowed to bring in any vendor of my choosing?
5. What is your maximum capacity?
If you’re having your ceremony done there (as I am at the yacht club where we’re getting married):
1. Do you conduct ceremonies outside?
2. What is your option in case of rain? – this is REALLY important if you want to have any part of your wedding outside….some of the places we want to had no contingency plan or a horrible indoor space for a wedding ceremony.
Those are just some that I can think of!
Post # 4
NauticalBride has a lot of it covered!
Ask if you they charge for servers? Not the norm, but I looked at one venue that charged $20 an hour PER server.
Along the lines of that cake, if you choose to do a three course meal (or however many courses) and they don’t provide the cake, ask to substitute your cake and they might take that cost off the total price. Ours went from like $85 a person to $80 without a dessert option. Again, not sure you might encounter this.
Ask about timelines! some venues that i looked at were not flexible at all with what time we could get into the space and decorate, etc. So if you know that you need two hours to decorate and your meal doesn’t start until 7, make sure you can get into the room at 4:30.
that’s all i got!
Post # 5
- Need to ask if there is an additional fee to have the ceremony there. Some places were going to charge extra $500 just for the ceremony..even if they didn’t have to do anything additional.
- Need to ask when you’ll be able to rehearse,
- need to ask whether they will be charging your caterer a fee (the Performing Arts Center in Tulsa charges a 10% “commission” on catering that is payable to the city of Tulsa, for example)
- need to ask what sort of decorating restrictions there are…some won’t let you have flower petals, some won’t let you have candles, etc.
- need to ask when you’ll be able to get in to decorate
- need to ask whether cleanup will be included in the fee. (If not, you’ll need to schedule accordingly in order to do it yourself without going over your time
- need to ask what sorts of chairs, tables, etc are included, and whether they have nicer chairs/tables available for an additional price.
That’s all I can think of, but if i think of anything else, I’ll let you know. The back of the book Bridal Bargains (which I highly recommend even if you’re not on a budget, to help keep you from getting ripped off) has a list with a bunch of questions that you can pull out and take with you in your purse.
Post # 6
If you have disabled guests ask if they are wheelchair friendly, ask if alcohol is allowed on site, if photography is restricted to certain areas, where guests will park, if any events will be taking place on the same day/time, if you get time for setup and cleanup, if open flames are allowed, and what extra fees they charge.
Post # 7
I would also recommend asking if could come and see it set up for a wedding! We were *this* close to booking a venue that said their maximum was 170, and we are expecting 140. Luckily my MIL suggested we ask to see it set up for the next wedding. Well, it was set up for 150 and tables were spilling out into the hallway! It was ridiculous. I have no idea how they thought 170 would ever fit in the room. So the point is, ask to see the room set up for a wedding, and the number it’s set up for, before you book it 🙂