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I think you should still set aside some hotel blocks, especially as it doesn't actually cost you any money to do it. If no one uses them, then the hotel will release them a month before your wedding and all is well. I live in NY, and if I was planning on attending a wedding in Philly I would not want to make a day trip of that, driving there and back in the same day with a wedding to attend could be a bit much.
Just do two or three blocks at different hotels with a price range so people have a choice. You don't need tons of rooms in your blocks, maybe 5 in each?
I would still set up at least one hotel block if not two. I would lean towards setting up a block at the Holiday Inn Express and one at the Casino. Like the PP said you don't have to do a huge block. I am blocking 15 rooms at two different places just to be on the safe side. If people don't book the rooms they will be released. No biggie and no money out of your pocket.
Thank you! I have been putting this off because I had no idea what to do. Also - should I do it for Saturday night, Sunday night, or both? The wedding will get going at around 2 or 2:30 pm Sunday and should be done by 9 pm.
I am also having a Sunday wedding. I've reserved a block for Friday-Sunday. A block simply sets aside several rooms. If they're not booked by a certain date the hotel will release them to the general public. Therefore, it's in the best interest of your guests that you give them the option to come in Friday, Saturday, and/or Sunday night. Leave off Friday only if you think people definitely won't come in that early. Keep in mind though, that for out of town weddings, many people make a mini vacation of it...as several of my guests are doing.
I would do it for both and maybe even Friday night. My wedding is on a Sunday and I have people that booked as early as Thursday and staying as late as Tuesday. Maybe I have different guest but a lot of them said that they wanted to make a trip out of it. Of course I have other people that are only wanting to stay on Sunday night.
I would get them for the whole weekend, just in case. You aren't signing a minimum contract and no one is obliged to stay. plantains has the right idea about diversifying your hotel block.
I only live less than an hour from AC but if the wedding was going until 9pm, we'd be staying over for sure. You may have more people wanting to do that as well, so I'd block in a few places with a variety of prices. You probably don't need any for Saturday night since you aren't starting until 2pm,leaving plenty of time for local people to drive down that day.
Hi date twin! We are on basically the same schedule - ours will go around 3pm to 9pm.
We have rooms blocked for Saturday and Sunday nights. Most of our guests are coming from further than yours (3 hr drive minimum), and I think people are planning to stay at LEAST one night, either Sat OR Sun in most cases. Our rehearsal dinner is Saturday and we aren't having any events on Friday, so most are traveling Saturday whenever is convenient and staying til Monday morning.
I imagine some people will leave right after the wedding is over Sunday, but not many will drive up just for the day.
Not sure if this helps :)
Thanks for all the insight! It is great to get lots of opinions. I think we will block the rooms. Thanks again!
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Hi Bees! I really trust your advice and I am having a hard time making a decision on this hotel block thing. I have about 6 1/2 months to go until the wedding. Here is the situation:
The wedding is early on a Sunday afternoon in June in the Atlantic City area of NJ, where both my parents and all my grandparents live. It's not a holiday weekend so most people have to work the next day. Of our invited guests, 38% live in Philly (about 1 hr 15 min drive), 17% live right in the AC area, 18% live in North Jersey or NY (2-3 hour drive), 8% live in Israel, 8% live in Florida, and 10% live in other parts of the US (Chicago, Boston, Arizona, etc.). Yes, I have a spreadsheet!
So I really don't think any of the Philly or NY people will book hotel rooms. They are easily within day trip distance and since the wedding is on Sunday, it makes sense that they would just come down for the event.
None of the Israel people need rooms since the only ones who are attending are FI's parents and they are staying at my mom's house.
A few Floridians are coming, but one group has a second home in the town of the wedding, and the others have already told me that they made their own hotel arrangements already.
The "Other" group is kind of a wildcard. Most will not come, but there are 3-4 couples who, if they come, will need a room.
I am not sure whether or not to even bother to block rooms. My bridal party will want to stay the weekend, but most of them already have a relative's shore house to stay in. The other issue is that the casinos in AC are the closest and nicest places to stay (and that's where FI and I will be staying), but for Saturday night, they are $250/night, even with the discount for blocking. Sunday night they are only $75/night. There are some other hotels like a Holiday Inn Express, a little further, that are more in the $150/night range. But for probably only about 5 couples who need rooms, I am wondering if it makes more sense to make some suggestions of hotels instead of setting aside a block. $250 is a lot and some people might not be comfortable with that and book elsewhere anyway. Also I don't know if people will want to stay Saturday, Sunday, or not at all.
Anyway I realize this was long, but what are your thoughts on the matter? Thanks!