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Miss Sapphire, I think we're going to be in the same situation, unless we hear from 6 couples who haven't RSVP'd yet really soon - and even then, it may be cutting it close.
We're probably going to talk to the venue to get them to add higher-end liquor to the bar, as well as switching out some of the hors d'ouevres for more expensive ones. Other than that, I don't think there is much else we can do.
We didn't make our minimum either so we added on some more snacks and had a complete open bar. We ended up getting some money back afterward!
I would assume that if there is a cost per guest and they then have a guest minimum that they will just charge you for the minimum amount of guests even if you're under - the minimum is just a guarantee that they get at least a set amount of money from the event.
Invite more people! If you have work friends that you couldn't invite before, invite them now. This probably won't work so well with the pearl-clutching set, but if there is anyone you can imagine saying "I really wanted to invite you to my wedding, and now I have room, so please come!" to, I think you should do it!
Just to follow up on melodicsighs1's last post - ours is $55/adult and $30/child (with limited bar) right now. But we don't have a guest minimum, we have a food & beverage minimum, which doesn't include tax, gratuity, etc. Our food & beverage minimum is $2500. With our current RSVPs (26 adults, 4 children), we only have $1550 in food & beverage. So we're out $950. We may have as many as 11 more adults, which would bring it to $2155. Either way, we need to bring up our per-person price by adding on to what the hotel's providing so that we aren't throwing away money. So that's why we're adding open bar and more hors d'oeuvres.
Yeah, we have a person limit, which includes the open bar, of $120/person. So a $6000 minimum we have to meet. I know we're going to upgrade some stuff anyways so I wonder if we can just say, "hey I have 40 people, ($4800) can I just do XYZ to get to the $6000?"
@ Spaniel:
We would totally invite more people but it's a DW, across the country. Poo.
Usually when there's a minimum head count for an event, and you don't meet it, venues will almost always throw in something extra for you, be it better liquor, a more extravagant entree or some extra appetizers and/or desserts since they'll charge you for the minimum anyway. Usually this is up to you, and I would just say what you want, and ask if they can make it happen.
I'm late to this, but we asked our venue about this, and they said that even if you're under your count, they will just charge you the amount for the minimum. Some places I think will throw in other stuff too, like more passed appetizers or something, but at ours they just said even if you don't make your minimum # they charge you for the min.
Yep. I think that's the consensus. You will be charged for the minimum but some places will upgrade items to help you get to that amount.
Cross fingers. I'll talk to her after Thansgiving.
Sometimes the venue will allow you to apply the difference between attendance and the guaranteed minimum to pay for vendor meals. Or, you might be able to upgrade the vendor meals to let them the same meal as everyone else. The venue is not required to agree to either of these options, but it is worth asking.
If the venue isn't willing to apply the difference to vendor meals, you should look at the contract to see if there are any additional stations or appetizers or additional items that they offer as options that you really like. That way you can choose your favorite option to ask for. Best of luck!
We didn't have a minimum on the number of guests, but we had a dollar amount minimum which was based on having 225 guests. We ended up having 185 guests. We made up this amount by ordering more food for the 185 guests who did come. We added a raw bar for the cocktail hour, added intermezzo and a steak option for plated dinner.
happened to us with some of our guests RSVPing yes and then changing their mind (with less than a month to spare? can you tell I'm still unhappy?). Thankfully, they'll let us switch things around, instead of having to pay for their food that we already signed for. To meet minimums, we're having more cocktails and appetizers.
Update:
So the RSVP date has come and gone. Not only did we not meet our minimum, we also didn't fill the room block. Ugh. This is gonna cost some $$$.
I'm very frustrated that certain people that said "yes, of course we'll be there" when we did the room block, and accounted for them, then dropped out in the last month.
I've cried. Now I'm just mad :(
I remember reading a great recommendation in another thread.
Everyone has people in their lives who they just weren't able to invite for whatever reason. If you're short on guests, extend an invitation to them, explaining that because of space, you weren't able to invite them, but since then you've learned that certain family members aren't able to attend, and you'd love for them to come instead, and ask them to do so without giving a gift. That may make up for any hurt feelings.
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So it doesn't look like we're going to make our minimum with the reception location. Which sucks. Unless there's some sort of last minute RSVP miracle.
Anyone else been in this situation? What happened?