(Closed) Anyone’s else’s guest list coming in WAY UNDER!?!?!

posted 8 years ago in Beehive
Post # 3
Member
196 posts
Blushing bee
  • Wedding: October 2009

I am in this same boat – we invited 250 and I was thinking maybe 200 but I think it might just be 140!!  Curious to see what happened to everyone else, too!

Post # 4
Member
369 posts
Helper bee
  • Wedding: May 2010

I wish I was in the same boat as you!!! Just think though, now you can invite some random, super old friends!

Post # 5
Member
530 posts
Busy bee
  • Wedding: November 2009

yes, it happened with my destination wedding. everyone said, “we wouldn’t miss it for the world!” and then, a few weeks later, suddenly i had only about 1/3 ro 1/2 the original numbers. Cry

Post # 6
Member
355 posts
Helper bee

I used to plan conferences in an old job and once we came across this situation (right after 9/11 when people were freaked out to travel) where we had fewer registrations than the guarantee, we asked the venue to upgrade the meal choice (i.e. instead of the usual rubber chicken, we offered a surf and turf duet entree and offered a more robust bar than our usual wine selection for the cocktail mixer.  In this economy, the venue wants to keep you happy and as long as you meet the same spend, they’d likely be happy to accomodate your requests. 

Post # 7
Member
50 posts
Worker bee

our wedding was the end of August…..we invited 230-240 (were hoping for 200) and ended up with 170.   having fewer guests than expected we didn’t make our food and drink minimum for the room…..we had planned on spending about 2-3k for a hosted bar so in the end that made up for the difference….plus the vendor meals and a few vegetarian meals that were ordered separately.  we ended up getting a about 1k refunded to us in the end!  =) 

my MOH is getting married in november and they had planned about 400 people and now, getting most of their rsvps back are looking at closer to 300. 

Post # 8
Member
987 posts
Busy bee
  • Wedding: September 2009

This just happened to me as well due to 4 families on my husband’s side bailing after months of saying “we wouldn’t miss it for the world”.  I’m still pissed about it!  Our venue had a $ minimum rather than guest minimum and we came in $500 short even with an open bar.  They were great though and even though they still charged us the minimum they gave us the $500 in gift certificates to use there which worked for us since it has a restaurant that we often go to when in the area.  I would see if your venue will change to a $ guarantee and maybe let you order extra appetizers or maybe a late night snack so you at least don’t end up paying for nothing.  Good Luck- hope it works out!

Post # 9
Member
687 posts
Busy bee
  • Wedding: October 2009

I am in the same boat you are, date twin! Its really a bummer too. I invited about 160 expected 120ish to show up and i’m barely at 80 people right now!  We have a minimum of 100 to be paid!  So right now i’m trying to scramble up some old friends to send invites to, but it may be a loss at this point since its so close to the wedding date! ugh. Good luck to you!

Post # 10
Member
3316 posts
Sugar bee
  • Wedding: October 2009

We invited 104, expected about 80-90, ended up with 75.  Fortunately, since we are buying the food ourselves, we were able to just buy somewhat less.  And we got enough of a deal on the venue rental so that we don’t mind paying it even for the lower number of guests.

Post # 11
Member
1956 posts
Buzzing bee
  • Wedding: June 2010 - Tannery Pond at the Darrow School

Is it past the date when your RSVP’s are due? Sometimes it takes a while to get everyone’s back….If it’s way past the due date and you have a pretty clear number, talk to the venue and see what they can do. Like others have mentioned, you may be able to bump up your food or bar service or upgrade to nicer chairs or something to make up for the extra money being spent…This is not uncommon in the wedding industry, I’m sure your venue has experienced this before so ask them what they can do to make up for it! Good luck!

Post # 12
Member
245 posts
Helper bee
  • Wedding: June 2010

The thing about having a larger wedding is that you sometimes invite people that you are not that close too. When you have a smaller gest list you know that you invite people that really care for you and will be there no matter what.

Maybe some people didn’t RSVP in time, check on them. Good luck!

Post # 13
Member
14186 posts
Honey Beekeeper
  • Wedding: June 2009

We invited 205 and had 115 guests at our wedding. We were required to pay for 155 plates of food though, so we just were like, “oh well!” about it.

It was a requirement placed by our vendor–they require you buy 155 plates of food for SAturday night weddings. So yes we “lost” money on it, BUT, I told them no on the $600 decoration package (which included chair bows which were really cute and i liked them btw) and they left the chair bows on for me! I didn’t even ask them to! Now, maybe they were too lazy to take them all off, but whatever.

Is there something you can askt hem to leave on the table that wasn’t previously included like chargers? Not sure how much those 10 people are really going to cost you–maybe a few hundred, maybe a thousand depending on your venue, but ask accordingly and maybe they will appease you =].

Post # 14
Member
131 posts
Blushing bee
  • Wedding: October 2009

I’m in the same boat.  We are  a week from the RSVP deadline and less than have have responded.  Of those that responded, over half have declined.  I counted the rest of the ones we are waiting for and it looks like we will barely break 100 guests. I was expecting 125-150, and we invited almost 240!  I know it’s in the fall, but it just seems like everyone is saying no – several are traveling, some have their own family birthday/get together.  I have one “friend” (we used to be best friends, now I would MAYBE call her an acquaintance – I have no clue why she won’t hang out with me but that’s another story for another day) and I’m sure she will give some lame excuse for not coming, even though she seemed all happy when she got the STD.  She hasn’t come to anything I’ve invited her to recently, so I think I’ll stop trying.

Sorry to go off on a tangent.  Anyways, it looks like we will be WAY under too.  However, we made sure the contract for the venue said NO MINIMUM.  They usually require at least 120, but we are on Halloween and they have no other business that night.

If you have a minimum, I would see what kind of upgrades you can get, since you have to spend the money, you might as well get something out of it!

Post # 15
Member
246 posts
Helper bee
  • Wedding: November 2009

I’m having a destination wedding so was expecting it to come way under. We invited around 100 and it looks like it will be close to 40. We even had people tell us to do a destination wedding before we decided on it and those same people urged us to choose a date that would be convenient for kids in school, so I did, and of course, none of those people are going. But I picked a place with a super low minimum so at least we won’t have to deal with the overpaying issue. 

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