Approximate Catering Cost per Head for $40k Budget

posted 3 years ago in Reception
Post # 3
Member
493 posts
Helper bee
  • Wedding: March 2014

@sarahharkness:  numbers can depend on your location. where are you thinking of getting married (city, state)?

Post # 5
Member
8593 posts
Bumble Beekeeper
  • Wedding: September 2013

I have no idea for your area, but I would imagine most catering starts at about $20 per person and goes on up from there.  I know places like NYC/Chicago/CA can run upwards of $100+ per person for food and alcohol.

Depends on what type of food you want.  I’d probably plan on $30-$70 plus any service charges or staff costs.  I would guess you wouldn’t need any more than that because you are supplying your own alcohol?

The best thing you can do is start emailing caterers in that area and ask for some quotes.  They can usually do this through email and it will give you a really exact idea of what you’re looking at.  A lot of this depends on what you want to serve, buffet or plated, if you want a cocktail hour, or late night snack, etc.

Mine will be about $33.50 per person for food (buffet, tax, service charge).  My alcohol is through the venue at a separate cost.  My cake is separate cost too.  My total rental fees, food, alcohol, cake is a little under 50% of my budget, about 43%.

Post # 6
Member
626 posts
Busy bee
  • Wedding: September 2013

Reception should be 50% so 20,000 total for 150 people is: $133 a person including cake, alcohol, dinner, etc.

Hope this helps. search for wedding budget worksheets, the one from realsimple helps!

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