Are your service providers (bandmembers/dj and photographers) getting a meal?

posted 3 years ago in Etiquette
Post # 3
1896 posts
Buzzing bee
  • Wedding: March 2014

@vegas:  Most of the photographers we met with require a vendor meal.  We are getting meals for the two photographers, DJ, and wedding coordinator.  People who will not be there for the entire wedding are not getting meals (Florist, Photobooth, Makeup/Hair).  

Post # 4
5697 posts
Bee Keeper
  • Wedding: August 2012

Yes we fed our vendors. It’s the right thing to Do, some even require one. you can ask your caterer if they have vendor meals if the regular guest meals are pricey. 

Post # 5
14 posts
  • Wedding: October 2013

Most of our vendors had it in their contract that they needed a meal. Even the ones that didn’t require it, we still provided it. Our caterer had vendor meals for $25 per vendor so it wasn’t bad at all. The only vendors we didn’t provide meals for (because they were not there all day) is the florist, hair/makeup artists, etc.

Post # 7
774 posts
Busy bee
  • Wedding: September 2014

We have a wedding planner, DJ, and two photographers that we’d like to feed if they are able to take a break from their duties. It’s not required in their contracts or anything, but I feel bad making them work for such a long period of time and not offering them anything. 

Post # 8
1896 posts
Buzzing bee
  • Wedding: March 2014

@vegas:  Nope.  I can’t speak towards a band, but none of my vendors would dare drink at the wedding. Professionals!

Post # 9
2630 posts
Sugar bee
  • Wedding: July 2013

Our only vendors, aside from the venue coordinator and servers, were photographers and the DJ. We fed all three and would have been happy to serve them a choice on meals, but our venue has vendor meals. I asked them all if they’d prefer to choose another plate, but they all declined.

Make sure to check with your venue if there are vendor meals. 

Post # 10
2057 posts
Buzzing bee
  • Wedding: June 2014 - British Columbia

I actually asked my photog about meals. The photog team prefers not to sit with guests. So, I will be talking to my wedding coordinator (for set up of the room) to have a side standing table for the photog and assistant. Meals and accomodation = provided for by bride and groom, especially at a destination wedding.

Post # 11
789 posts
Busy bee
  • Wedding: January 2014

@vegas:  Yes.  I’d assumed I had to pay the regular cost per plate, but the manager of my venue informed me yesterday that they offer the vendors whatever they have the most of as a courtesy, so I will NOT be paying for them (though I would have if required).  Talk to your venue and see what they offer.

Post # 12
1491 posts
Bumble bee
  • Wedding: August 2013

Yes, and I hope they eat a lot! They are working hard on my wedding day and the photog stands much more than anyone else. I’ve been in the industry, feed your vendors a full hot meal not the cold vendor sandwich, and they will do right by you. Seriously!

Post # 13
53 posts
Worker bee

Absolutely, it’s extremely rude not to feed your vendors, especially those that have been on their feet working for 8+ hours with no break. 

Also, as for drinking… As a photographer, I’ve obviously never gotten drunk or anything even near to it at a wedding, but I see nothing wrong with having a glass of wine/beer with supper if it’s provided at the table. 

Post # 14
4163 posts
Honey bee
  • Wedding: July 2012 - Baltimore Museum of Industry

Yes, no alcohol for them. A number have in their contracts that a meal is to be included. Every caterer I talked to had a special vendor plate cost.

Post # 15
1134 posts
Bumble bee
  • Wedding: December 2014

I’ve been a live musician at a lot of weddings, and was served a meal at all of them except for maybe 5 or 6. I never required it or asked for a meal, it was just given to me as I always got to attend the reception afterwards. The meals were offered to me, and I have food sensitivities which were never an issue either (I guess caterers are always prepared for that). The weddings at which I didn’t get a meal were hard… I often didn’t have anything to eat from lunch until the time that I got home, way later at night. Makes for a very long day!

So find out if your photographer or DJ/Band require a meal in their contract. If not, offer it to them. And find out if your caterer makes vendor meals or if they will just get to choose off the menu.

Edit: Just saw some PP’s – definitely feed your vendors! They’re at work too so having something to eat is nice. It would be like if you went without lunch during your workday.

Post # 16
2341 posts
Buzzing bee

our vendors who are staying beyond the main meal get fed a ‘vendor meal’ the caterer can organsie this for a reduced rate. (presentation / service isn’t the same as your guests)


i wouldn’t want a hungry / tired photographer – imagine all the food pics th  ewould take!


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