Post # 1
I’m planning a wedding near my hometown. 70% of the guests are local to the area (in Mexico, driving distance to US border). The rest are from Southern California and international.
We moved the wedding to this particular city instead of my hometown, because, even though it is 45 minutes drive further into Mexico (on an easy, scenic toll road), it offers a much bigger breadth of activities. We are paying a premium (50% more expensive on reception) – to have it in an area getting rave revues and features on the likes of the NY Times, Wall Street Journal, New Yorker Magazine, etc. Most of the locals speak English (even the the traffic signals are bilingual) and there’s a pretty solid tourism infrastructure. In other words, it is definitely up to international muster.
I am putting together a pretty comprehensive multilingual wedding information website with information from ranging from rental cars, lodging (same site as wedding), restaurants, activities, links to shuttle info, first aid to beauty salons.
It is still a little under a year away and we are getting a lot of pushback from people asking for a weekend’s worth of planned scheduled/hosted activities to requests to get picked up from airport. The funny part is this is coming from well traveled folks traveling under 500 miles to site, not the ones coming in from Europe/Asia. With 200 guests, catering to everybody is impossible, but I feel bad about not doing as much as I can.
My question – as a guest traveling to this type of wedding (not a destination wedding per se) – just how many planned activities, travel planning, logistics accomodations, etc do you expect to be provided by hosts?
Post # 3
I’m going to a friends wedding in Malaysia in November, and I don’t expect them to arrange anything for me. After all they’ll be bloody busy! I think it’s nice that you are setting up information for your guests but I don’t think you have any obligations beyond that. In this day and age they should all be well able to look online and figure this stuff out for themselves.
Post # 4
@aliciaspinnet: Thank you! I tend to want to make it easy for everybody but in this case I know doing so could make me crazy the week of!
Post # 5
I would expect the wedding and a rehersal dinner or welcome party (can just be a casual beach gathering, but something to help me get to knwo other guests). I would not expect for you to pay for a lot of excursions. I would anticipate that you’d coordinate the logistics to give the geusts the opportutnity to stay in the same hotel, which would further accommodate people being able to hang out together.
Post # 6
Gosh I wouldn’t expect my hosts to provide/arrange anything beyond the wedding ceremony and reception. Planning a wedding is crazy enough without having to be a travel bureau for every single guest! And I certainly wouldn’t expect the hosts to pay for my excursions!!
A welcome reception (cocktails is great) would be nice a day or two before the ceremony to get a chance to meet everyone before the wedding, but even that is not necessary. Since you have a website, you could list activities/attractions available in the area, car rental services, airport shuttle websites, accommodation information etc. These are adults and can make their own travel arrangements like they would for any other vacation. If you want to do a group outing somewhere, you could also say something like “The bride and groom are planning to visit __(attraction)__ on _(date)__. You are welcome to join them by calling ____ and making a reservation for the same tour.”
Post # 7
I think some kind of welcome dinner/cocktails as PP have mentioned would be nice, but not necessary. I wouldn’t expect anything beyond that, except for information! Especially things like how to get from the airport, good sight seeing/activities, etc.
Post # 8
Sounds great, thank you! We are now definitely planning to bring a taco truck, music and beers for a casual get together the night before.