Post # 1
Hi Bees! I’m Phebe a Wedding Planner and a lovely bee in waiting (ladies this gal can’t wait to have a bright & shiny!). I thought it would be fun if we did an “ASK ME ANYTHING” post related to wedding planning. Let’s keep it light, fun, and most of all informational.
I want to hear your timeline questions, logistic questions, design questions, etc. Questions I likely won’t be able to answer are vendor and venue recommendations. And so that this doesn’t seem spammy or promotional I won’t be able to share any of my company information.
Ok Bee’s. Ask away!
Post # 2
What is something you’ve seen done at a wedding that the guests couldn’t stop talking about (in a good way!)?
What are the top 3 cake flavors you recommend as crowd pleasers?
Post # 3
Phebelasha: do i send save the dates to the people that live in the city where the wedding will be? I am having a lot of out of town guests and would like to use the city skyline on the card but think its kind of odd to send that to the people that live in town.
Post # 4
Phebelasha: When a couple needs to cut back cost close to a wedding, what do you suggest cutting?
Post # 5
I hate to say this but in 10 years people will not remember your decor, they will not remember much of the day for that fact. But what they will remember is the food & beverages and the way it’s presented. The ones that by far get mentioned the most and have hands down been my favorite–so much that I’m thinking I may want to add this for my wedding.
Food Trucks: At the end of the night the B & G suprised their guests with a food truck that only served mini sliders and chicago style hotdogs. I tried desperately to eat my weight in gold once all guests had passed through the lines multiple times.
Unique foods/presentation: The last wedding I planned served Paella to all their guests. I’m talking about the biggest pans I’ve ever seen in my life, perhaps 3 feet around and 4 of them cooking up made to order mass dishes. It was incredible!
Beer Garden: Not kidding there was an amazing beer truck with a selection of 10 handselected beers from the B & G posted up the entire evening. The presentation alone was incredible.
other note worthy non-alcholic alternatives
A faux Starbucks bar: Bee’s lean in close when I say do this! It was incredible, an hour before the event ended a Coffee vendor (sorry no vendor shout outs!) whipped up about 5-6 different coffee flavored drinks. Incredible.
The slushy Bar: Presented during cocktail hour on a hot summer day was perfect!
Not kidding some clients want to know right away, who did that? Can we hire them, it’s hilarious!
Post # 6
Phebelasha: Do I really need a day of coordinator? I casually mentioned it to my wedding coordinator at the golf club and she told me she’d take care of all of that.. but I’m just second guessing if they really will. I’m totally struggling with this decision. Would love your input!
Post # 7
simone_s: Save the dates are an absolute necessity. Send away and why wouldn’t you include the skyline. I’m pretty sure everyone has a general idea of what the NYC skyline looks like so don’t worry about that being odd for people who live in the city. Try not to overthink things like this and focus on what you love.
Post # 8
lina010: Hmmm. I think first off sitting down and setting a realistic budget is going to be key, if you are in the final stages of plannig I absolutely don’t want you to cut cost on the quality of your vendors.
Let me be clear when I say there is nothing wrong with “friend-ors” or even inexpensive vendors but darling you get what you pay for. A $100 photographer will result in $100 photos. I worked with a client who against my advice hired a cheap videographer..CHEAP. He left his lens cap on during the entire ceremony and cut off her very tall husbands head throughout the rest of the video. Please don’t let her mistake happen to you.
Think about small decor things you can cut back for example linens, if you have chose a higher grade perhaps you can scale back, what about your florals can you use more seasonal big blooms instead of pricy ones that are perhaps out of season and will likely need to be shipped in.
Post # 11
Phebelasha: I found a planner in the South (where my wedding will be) and for her full services its 1800, including a team of three on the big day. She responds to emails with lightning speed, is fully accredited/insured and has 50 or 60 raving reviews across lots of websites.
But it just seems so cheap! Everyone else is quoting me much much much more. I want to do all the inital contracts (with advise from the planner) and ALL of the design work (my field), so I guess I dont need a fancy, expensive planner/designer. I just want someone to take over the riegns a few months out. But what I’m asking is: is that price too good to be true>>??
Post # 9
Oh my goodness, you have opened up the flood gates!
I’m having a morning wedding. I will be walking down the aisle at 10:30am and I need help with a timeline for the morning prep.
I have six bridesmaids who are all responsible for their own hair/makeup. Two bridesmaids, soon-to-be sister-in-laws, will be getting ready with flower girl and MIL at her house. One bridesmaid will be getting ready with her husband (groomsmen) and her son (ring bearer) at her own home. Three remaining bridesmaids are thinking about hiring hair/makeup and will be staying with me at a hotel suite the night before.
My venue is all of 6 miles from the hotel and 3 miles from my home, 2 miles from MIL and FIL’s house, and 6 miles from bridesmaid-groomsman-ring bearer’s house. Super easy, right?
<br />I have hired a hairstylist and a makeup artist to do mine and my mother’s hair/makeup. Our venue will not open to us until 9:00am, but will allow my mother and myself, along with the makeup and hairstylists and the photographer to arrive at 8:30 to start. I really want pictures of my mother and myself getting our hair put up, makeup on, etc. I also want pictures of my bridesmaids helping me put on my dress, shoes, necklace, etc.
How should I go about this?
I feel like I have two options – have photographer come to the hotel and have makeup artists work on us there starting at 7:00am and then hurry to the venue at 9:00 to get shots of bridesmaids putting on my dress?<br /><br />My other option is to have hair/makeup and photographer show up at 8:30 to the venue and start on my mother and I, photographer can get shots of us. I’ve already asked all bridesmaids to make sure they are at the venue with hair/makeup done at 9:00am absolutely no later than 9:30 am and I can have photographer get shots of bridesmaids putting on dress from there.
What do you think? I’ll have my hair and makeup trial this weekend and I can ask both of the artists what works for them.
Could you suggest a timeline for the morning of?
What do you think a bride’s MUST-HAVE shots for a photographer should include?
Post # 10
Please understand that a VENUE Coordinator and a DAY OF Coordinator have very different roles.
A venue coordinator will ensure the running of the venue and is technically only responsible for every nitty-gritty detail that you’ve planned. A day of coordinator is YOUR right hand, he/she will go over all of the vendors you have booked and reach out to them regarding arrival time and will be there to check everyone in on your wedding day. Should concerns arise your DOC is there to put out fires and ensure the day runs smoothly. Do I think a GOOD Venue Coordinator can do the job, absolutely! I was that Venue coordinator many moons ago who went above and beyond and took on the additional responsibility, but I like to think that that is the exception not the standard rule.
To be frank, I am more concerned that you are concerned that your venue coordinator cannot do the task at hand and for that reason I recommend you hire someone to assist you. A good DOC will be able to work alongside a venue coordinator and use them to the best of their ability, but will take the lead and work as your liason on the day of your wedding.
Post # 12
I’ll be honest with you, I had to read this a few times to make sure that I had the price $1800 and the full service correct! In my experience different planners from different regions of the country will price their services based on cost of living in the area AND measure what their time and expertise is worth so her pricing could be completely valid, however if you find that she’s about 2k under the mark for the area I’m going to say proceed with caution.
IF and I mean IF she were a new planner I could see her wanting to safely price her services and slowly increase them as she grows within her market, but a seasoned planner should never price their services so low that they can’t profit off of their work. First, I want you to go back and see what services are being offered, I know you mentioned assistants on the day, but what else, what is she offereing during the planning stages?
If you plan to do the event design and only need someone coming in about 2-3 months before the big day than you don’t need a full service wedding planner.
Is this too good to be true, hmmm no I’m not convinced it is but I think your concerns are valid and before you sign on a dotted line I think you need to have those concerns put to bed.
-Side note, I was hired by clients years ago and after their wedding (I became and still am very close to the brides family) the Mom invited me out for lunch because she wanted to give me some business advice, we are talking my first year in business. She told me that they almost didn’t hire me not because I didn’t have a great portfolio, not because they weren’t confident I could do the work, but bc my pricing was so terribly under priced. I almost lost the sale because I hadn’t priced my time & services correctly. I later worked with this woman to revamp my prices based on everything that I was bringing to the table, and new clients haven’t batted an eye lash at them. When a planner knows their worth they work so much more confidentally and believe me you are more likely to hire them again for future events that aren’t wedding related.
Post # 13
Phebelasha: thanks for your opinion! She has 15 years experience, and 5 years straight Best of the Knot, published in lots of regional magazines…. when I first saw her website the pricing was 1500!!! She is located farther out of town (frankly in the sticks outside of town) so has cheaper overhead, and the website is not fancy/designy.
I think she works with budget brides but churns out some amazing results according to her gallery. My budget will be about 50k- but Im cool with her approaching my wedding as a budget one when it comes to recommendations for flowers and other vendors. Between her stellar reviews and responsiveness, and my wanting to do all the design anyway I might just go for it. I get a good vibe about her- I just might have to tell her after the fact…. hey you know you can charge a grand more and STILL be the cheapest in the area?>!?!??
Post # 14
Phebelasha: Not sure if you can help but any opinoins you have would be great. My FI and I are doing a Phantom of the Opera themed wedding. I feel like there is something missing to really pull it all together and really have the mystery/romance. So far we have we have the bouquets and boutonnieres are red roses, our centerpieces are 12″ mirrors with 2″ candles around it, a 6″ pillar candle in the center that will be holding up a Phantom mask that will have the table number painted on it in black and a single red rose with a black ribbon tied on it. Our cake topper and our toasting flutes were custom made with the mask/rose and the quote of “One Love One Lifetime”(lyrics from one of the songs). And thats all we really have.
In your opinion, do you think that will look fine or should we add something else to it?
Post # 15
Phebelasha: Love it, thank you this is just what I needed to hear to confirm I’m not crazy!