Post # 1
Hi, we are expecting about 250 guests at our wedding. So, we will probably have to have 30 (more than I want) round 60″ tables that seat eight people and then about 10 people at our head table. I would want to do assigned seating, but am not sure how that will work with 200-250 + people. What do you think??? Any suggestions. I thought, that instead of doing place cards for every individual I could do them by family. Like Mr. so and so & Family…
Post # 3
I would do a seating chart. That way you don’t end up with couples/families having to be at multiple tables because of the way people happened to seat themselves. I would create a large sign or two, that lists the guests by name and tells them their table number. Then have a picture at the top showing where the tables are within the room. If possible, maybe have someone help people figure out which table they are at (maybe someone who was an usher for the ceremony, or a couple of teenaged cousins/nephews who you want to include but don’t have roles for yet).
ETA: I would just tell people what table they are at, not necessarily which seat they need to sit at, unless your venue requires it because of the menu. I’m having 175-200 people and thats what I’m planning on doing. I might have my cousins help people to their seats but I’m not sure.
Post # 4
We’re having about 250 people at our wedding and I would definitely do a seating chart! Typically, for asian weddings we don’t do place cards but rather when you come in there’s someone at the door that tells you what table you’re at.
If you dont want that, I would recommend using one of those cute signs and list everyone by table. That way it allows poeple to look for their names themselves.
Post # 5
If you think assigned seating for 250 people is bad, you don’t even want to know how chaotic unassigned seating would be.
Post # 6
My brother had about 260 and did assigned seating. I definitely recommend doing it. You wouldn’t tell people what specific chair at the table they are sitting in, but you would just tell them what table they’re sitting at (escort cards would be the most traditional way of doing this). Its not terribly difficult – but you just have to sit down with your list and make up the tables.
Post # 7
@crayfish: Lol! Ok! I will stick with assigned seating 😉
Post # 8
@RhubarbPie: What is the difference between escort cards and place cards? Are they the same thing? I bought a pack of 60 small cards where I was going to put a name and the table number. Is that what you girls are talking about?
Post # 9
@bzybee15: That is a good idea too!
Post # 10
@asscherlover: Yes, I am sure that I must have some young men available to help with the seating the guests.
Post # 11
You can totally do it… I used weddingwire.com to make my seating chart of around 200 people – definitely doable and easier on that site 🙂
In general (at least my understanding), escort cards are set out on a table with name and table number, telling people where they’re sitting…
Place cards are placed at the actual seats. You don’t do both – You choose one… I think, most often, people do escort cards – but they may still call them place cards (I know I did, whoops!)
Escort cards can have both names of a couple on them, to cut down on the # you make – but they don’t have to. Place cards (if you put them at the seats instead), should only have 1 person’s name on each one.
Post # 12
@hunnybee123: It’s doable – but, I wouldn’t worry about assigned seats – just seat people at tables and let them choose who they sit by. I’ve been to 400+ person weddings with and without place cards (assigned tables at a minimum).
For those bigger weddings they had a table at the entrance to the reception with a master seating list. Members of the wedding party helped tell you where you table was (in lieu of place cards).
With 250 people, though, I’d say do place cards (even if there wasn’t assigned seats). And, I’d also do place cards by individuals.
Post # 13
Definitely do assigned seating using escort cards – so you’re assigning a table but not a specific seat.
Make sure the tables have obvious number or name signs on them to help people find them faster (numbers are faster than naming them) and ensure your escort cards are displayed in alphabetical order.
If you do ‘open seating’ which is unassigned – you’ll find you’ll need about 25% more seating as people won’t fill up a table properly and they’ll be moving place settings to try and squeeze friends in and things. Save yourself and your venue the headache 🙂
Post # 14
I agree with escort cards and clearly marked table numbers. We did one guest per card and had their table number listed underneath the name. The card stock backing color designated food choice to make it easier for banquet servers. There was also a display of the hall layout so people had a general guide to where their table was located. We had 336 to arrange, and it was so worth it. We let them select their own chair at the table, but this sure cut down on the chaos. (Hete’s a pic of our ‘extra guest’ cards for those surprise guests.)