Post # 1
To any wedding photographers in here, can you help me with cancelling a contract? My wedding for next weekend was cancelled; I had emailed the bride & received an email from the groom (but not with my original message attached to it). I’m going to release them of their contract, I just don’t know what type of form I need them to sign, if anything?
I know it may sound unprofessional of me asking in here, but I’ve never had a cancellation before & I want to do everything legally. Just the bride signed the contract, but I only got an email from the groom saying its been cancelled. Do I need to have the bride sign anything? Or does the groom’s email suffice as a cancellation?
As a vendor I don’t want to harrass her with things, yet I do need to get everything legalized. The wedding was for next weekend, so I need to get everything sorted out before then. Thanks so much!!
Post # 3
I think as she is actually the client you would need her to sign something. But in saying that I think if you just keep a hard copy of the email and send a registered letter stating that you release them of the contract that is enough. You are the vendor and the one asking to be paid, so I think a registered letter would suffice.
Post # 4
Hey girl, so Ill gladly chime in to help you out. First off sorry to hear about the wedding being cancelled, never new you want to recieve. I would suggest that since the bride is the one who has signed the contract for your services then you need to have an agreement with her signature stating the wedding is cancelled. The grooms email wouldnt hold up in court in my opinion, especially since his name is nowhere on your contract. I have heard horror stories where the couple called the photographer saying the wedding is cancelled, still have the wedding, then sue the photographer for not showing. I dont know of any photographers personally who have been through this, but it has happened and I wouldnt want to wish that on anyone.
I have had a few cancelled weddings and what I do is draw up an agreement letter with the couple that explains the exact date, times, and locations of the wedding that is being cancelled. It also explains the package services that are being cancelled. Also do you have in your contract that you keep a portion of they money they have paid you or do you owe them that money back? Either way this needs to be in the letter as well to cover that you are holding up your end of the contract. Other than that I am not sure what else you would need other than seeking legal advice.
I would definately contact the bride letting her know of the grooms email and be very sympathetic to her needs. Im sure whatever the reason it is a difficult time for them both and hearing an understanding vendor on the other end of the phone means the world to a couple!
Post # 5
I agree that if the signature was the bride’s you must get her to cancel…not because you don’t respect the groom’s word…but rather that your contract is in her name.
Post # 6
I am not a professional in the photography or legal world but I wanted to put in my 2 cents as a sympathetic bride. Maybe she asked him to deal with everything for emotional, stress reasons… or maybe he is left cleaning up a mess. Either way, she would probably need to sign it, you might just need to go about it in a roundabout way to get it.
Post # 7
You need to send them certified letter and have both, B&G, sign a Contract Cancellation. Original signatures and all. Have them send it back to you, and give them a copy. If you have any doubts, consult your attorney.