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awkward reception layout

posted 2 years ago in Reception
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    1.
    3,234 posts
    Sugar bee
    Kittyachi    August 2010   New York

    For the dinner portion of my reception, there are three rooms we can use (kind of in a U shape). There's going to be too many people to fit all the tables in one room so we're going to have to use at least two separate rooms. This is obviously not ideal as it would be nice to have everyone in the same place but it's not an option with the space we have. I was discussing this with my mom when we met with the wedding planners and they suggested we come up with sort of a "B list" for people who we're going to put in the other room(s). I started trying to do it and it f**king sucks. Clearly immediate family and wedding party + dates are in the main room, so that's a given, but when we start going through the list I just feel like an a**hole "B listing" or whatever. There are some obvious B-listers (i.e. people I didn't want to invite in the first place that were forced on to the guest list) but it's really tricky. The only consolation I guess is that the side room is closer to the bar...

    I don't know. Did anyone else have to break up their guests across rooms. How did you handle it?

     
    2.
    Member
    2,406 posts
    Buzzing bee
    vintage2010    April 10, 2010  

    We had this sort-of at my brother's wedding and one thing we looked at was how easy/hard it was for the elderly people to get to the food/bar lines.  My brother's wedding was outside under a covered pavillion and then some tables were up on the porch and then some were inside. So we put all the bridal party and immediate family near the bride and groom under the pavillion and then the elderly couples we put them inside so that they would be in the AC and wouldn't have to navigate stairs and such.  Can you do something like that?

     
    3.
    Member
    2,043 posts
    Buzzing bee
    Ella1978    June 19, 2010   Cleveland, Ohio

    Wow, that is tough, are you able to make a little sketch of the three rooms?  I might be able to come up with an arrangement that doesn't make anyone feel like a "b" guest.  Usually putting the main functions (food, cake, dance floor,  head table) in a central location will make everyone feel involved, even if in a seperate room, I am just having a hard time visualizing the layout of the space! 

     

     
    4.
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    2,043 posts
    Buzzing bee
    Ella1978    June 19, 2010   Cleveland, Ohio

    Also, do these rooms have "walls" between them, or columns, how open is the space?

     
    5.
    Bee
    3,754 posts
    Honey bee
    misspug      

    oh that's a tough situation. can you split the overflow guests among the 2 rooms to at least lessen how far from the action some of the people would otherwise be (as in, if you have 50 people all in one overflow room, person 50 at the far end might feel worse than if he/she were person 25 in a second overflow room--does that make sense?)?

    also, do you have any close friends who would be willing to sit in the overflow rooms so that the overflow rooms seem more "important"?

    it's one of those situations that you can only do so much about, and that's okay. when you're mingling and working all the rooms, people will appreciate that. and then after dinner people are moving about anyway so it won't matter as much where they are seated.

     
    6.
    Member
    1,002 posts
    Bumble bee
    MrsH1010       Chicago, IL

    that is really tough...but Blisting is something you are doing by force and not by choice, and once you work out the B list people, then you can worry about the others as you progress on your list. have you considered maybe lessening your guest list?

     
    7.
    3,234 posts
    Sugar bee
    Kittyachi    August 2010   New York

    The layout isn't open. There are large arched doorways between the three rooms.

    Dancing is in a separate location from dinner so that's not a factor. The food will be in it's own room. We're not doing a head table. Basically some people will be closer to the food, and some people will be closer to the bar. My only real issue is that for the cake cutting and the speeches, it will be difficult for everyone to see unless the people in the other room crowd into the center room or maybe the patio. I don't see any way around this. My mom says I shouldn't care but I kind of do.

     
    8.
    Member
    2,043 posts
    Buzzing bee
    Ella1978    June 19, 2010   Cleveland, Ohio

    Wow, that is tough... I guess my solution would be to put the elderly closer to the food and the drinkers closer to the bar.  It's too bad there isn't somewhere you can stand that everyone will see you!  Hopefully there is at least a good sound system so that everyone can hear you!

    And you are allowed to care about it, it's your day!  Mom's always try to over simplify...

     
    9.
    Member
    693 posts
    Busy bee
    mak418    July 9, 2010   Mystic, CT

    That's actually one of the reasons we didn't pick Branford House (though, as it turns out, our guest list is small enough now that we probably would all fit in the middle room.)  It's a tough one.  The good news is that you can probably convince friends (especially guy friends) that being close to the bar is a good thing. :)

    What are you doing with the sculpture in the fireplace?  (I was thinking... drape that sucker over! and add flowers!  It's not horrible, but not my favorite.)

     

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