(Closed) Backyard Wedding Logistics

posted 5 years ago in DIY
Post # 3
Member
5479 posts
Bee Keeper
  • Wedding: August 2012

If you’re not having a seating chart with at least assigned tables (not necessarily seats) then you’ll want to have MORE than one chair for every butt… what if a group of 5 people sit at a table that could hold 6 people?  What if this happens 3 or 4 times, then you have couples who can’t sit together because there aren’t 2 seats at the same table… know what I mean?

Also, how many bathrooms will be available?  What about parking?  Are there any people with mobility problems- like grandma in a wheelchair… can she get to where she needs to be without too much trouble?

 

Post # 4
Member
3039 posts
Sugar bee
  • Wedding: August 2013

I went to a BYOC wedding once, that is “Bring Your Own Chair”. 🙂 It actually worked really well, anyone who felt like they would not be able to stand for the ceremony brought a picnic chair and the rest of us stood up during that part. Then we played yard games and drank punch up until dinner (which was a casual sit down meal). 

Post # 6
Member
406 posts
Helper bee
  • Wedding: May 2013

I like varied seating for a tapas or cocktail style reception, but with tacos, I’d need a standard table and chairs!

Post # 9
Member
5479 posts
Bee Keeper
  • Wedding: August 2012

@liveswithmutts:  Sounds like you’ve at least considered a lot of things many people overlook 🙂  There’s a formula around here somewhere for “how many bathrooms per person” or something, but with a small wedding I’d suppose 3 or 4 would be acceptable.

If you’re able to use nearby fields for parking, consider having a friend act as a shuttle for those who may not be able to walk as far in high heels or are older and more susceptible to heat.  3 minutes isn’t far at all, but if it’s raining, muddy, and I’m in 3 inch heels I bet it would feel like a mile!

Post # 11
Member
732 posts
Busy bee
  • Wedding: August 2013

We’re doing a cocktail style wedding aswell! Its going to be at a historic B&B No formal seating, just some finger foods, drinks, music ect. We are setting up a few tables  scattered around the gardens, so people can enjoy their surroundings, as well as some seating inside and on the patio. It want a casual yet still classy feel to it. Im hoping doing that we can get that. No formal seating for us! WIth a backyard wedding I would be concered about bathrooms aswell, but your plan sounds awsome to me

Post # 12
Member
866 posts
Busy bee

I am doing similair style seating to what you have said. I don’t want a sit down meal so we are having a bbq with some picnic tables (a couple real tables and chairs for the old people), some blankets laid out picnic style and some straw bales. I am really happy about doing it this way, I think it will give it the nice relaxed and casual feel I am going for. I really didn’t want a formal sit down meal

Post # 14
Member
399 posts
Helper bee
  • Wedding: July 2011

I had the same thing.  Simple backyard BBQ wedding.

We rented chairs and tables from a rental store and they were actually pretty cheap.  And IL’s rented the tent as a wedding gift.  Family and myself set up for the wedding the day before.  So the seats were all lined up for the ceremony and then after the wedding the family rearranged the chairs. 

For decoration:  We had those tiki type lights.  During the day/ceremony we stuffed flowers in there and then at night we lit it. (It was those tiki things that keep the bugs away).  I also put white christmas lights across the clothes line and some other places outdoors.

Sadly that is all I can remember offhand

Post # 15
Member
9229 posts
Buzzing Beekeeper
  • Wedding: August 2013 - Rocky Mountains USA

I went to an outdoor wedding where all the chairs were set up in the ceremony location, and then there was a big tent with tables under it about 200 meters away.  At the end of the ceremony, they just asked everyone to put their chair under the tent at a table. It worked really well, and a lot of the youngish guys moved the older folks’ chairs.  I think I’m going to do the same thing.  Would that work?  

I like your scattered seating idea, but I also think that people do like to sit down and have a table when eating.  Especially if you’ve also got a drink to balance.  You can do this and still have it fun and informal.  (Right in the middle of all the fun, no seating charts, etc.)

Don’t forget about renting portapotties – 50 people for a whole day is probably too much for a sewer system.

Post # 16
Member
27 posts
Newbee

I’m having a backyard wedding as well. I will only be renting one set of chairs, so everyone will have to move their chairs over after the ceremony is finished. I definitely think you should have a chair for every person. I wouldn’t last too long sitting on a hay bale with no back support.

We’ll probably only have 35 guests, so I think 2 bathrooms in the house should be fine. I’m definitely going to self-cater parts of the dinner with family recipes, but I’m thinking I might have the main entree catered in from a restaurant (hopefully this New Orleans takeout place I love) so it won’t be too stressful. Before you decide to fully self-cater, you should run the numbers on the actual volume of food you’ll be serving. Do you have enough fridge space for it?

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