Post # 1
How would you handle this situation…
We booked our ballroom venue for our reception back in January. We were told the ballroom (which is under construction) would be finished in July. Our wedding is September 26th. I just got off the phone with the event coordinator at our venue and was told that there is a chance that it might not be finished by then (they ran into a few problems the past couple of weeks). We are the first ones scheduled to have our reception in this ballroom. If the ballroom is not finished, our reception will be held in the barn of the same venue. She is saying she is pretty sure it will be finished, but cannot guarantee it will be ready. We REALLY want to have our reception in the ballroom. What should we do? How do you make decisions about decor not knowing where the reception will be, especially with them being as different as a ballroom and barn???
Post # 3
oh my I can understand your dilemma; my church wont be finished painting til september 12; our wedding is the first saturday after; yikes!!!
Post # 4
Are they going to compensate you someway if you are willing to ‘play it be ear’…I know it’s not all about money but if you can get come concessions I’m certain you can find a ‘once size fits all’ classic decor.
Post # 5
Will you PM me your venue? I’m really curious!
I would ask when she can tell you for sure. What is in your contract? Is it for the ballroom? If so and you don’t want to use the barn, I would ask for your deposit back and look around some more.
Post # 6
- Wedding: August 2009 - Bernardo Winery
Are they offering you any sort of discount for the unfinished ballroom? I mean if it isn’t finished and you don’t get the ballroom, are they giving you discount?
Post # 7
I agree: if the ballroom isn’t ready, they need to compensate you in some way. If you have anything in writing stating that the ballroom would be ready by your date, you could use that to prove your case. They really need to do SOMETHING for you. They shouldn’t have told you that the space would be ready and taken your money if they couldn’t make it happen!
Post # 8
I just made the final payment for our venue yesterday. The coordinator did not charge me full price for the ballroom and instead gave me the price for the barn (which is $1000 less). I am not worried about being compensated, what I am worried about is how to go about planning the decor for the reception not knowing where it will be held. The style of the ballroom will be extremely different from how the style of the barn will be. My issue is…do I plan the style based on being in the ballroom with a tiny chance of having the reception in the barn or what???
Post # 9
Well what were you thinking of in terms of decor for the ballroom?
Post # 10
Is your issue that you plan to dress up the reception hall in a fairly formal and traditional way? I don’t see why you couldn’t use the same decor in the barn, if it came to that. It might actually be kind of cool to have formal and traditional decor in a rustic barn–a nice study in contrasts.
Perhaps if you give us some more specifics about your ideas for the decor we could brainstorm with you.
Post # 11
Well, we were thinking of going pretty formal in the ballroom. Haven’t decided on linens or anything yet but we are going for a "champagne glow" in terms of the decor and candles (plus there are gold chivari chairs). Our colors are golds/champagne, brown, and dusty rose. We were going for a somewhat antique/vintage theme with candles and neutral tone on tone flower centerpieces.
Post # 12
I don’t necessarily think that, if you had to have the reception in the barn, you couldn’t do formal decor. I think it may actually be a fun and interesting contrast to have formal decorations in a rustic setting. It may actually increase the WOW factor having your guests enter a barn and find formal reception decor because subconsciously I feel like people would expect it to be more rustic. Basically I don’t think you need to stress yourself out and rethink your entire concept just because the ballroom may not be ready.
Do you have any room in your budget for drapery? If you are worried about the barn setting, some drapery may make it less barn-y. I don’t think you necessarily need it, though. Do you have any pics of the barn interior?
Post # 13
I really feel for you! I faced a similar issue with my original venue. After booking and putting down deposits, we received an email saying that they’re going ahead with construction and completely tearing down our original reception site to build a whole new one — and it was supposed to be completed WEEKS before our wedding! Like you, we would not have been able to see it pretty much until the day of the wedding. I had a hard time with this, but with the help of wonderful Weddingbee readers, decided to get a new venue in the end. Not knowing how to decorate, or what to expect, or just having different expectations from what was originally sold to us, PLUS worrying about whether or not the site would be finished in time, would have been way too stressful. It’s just an unnecessary stress that you really don’t need when you’re already dealing with ALL the other stress of wedding planning!
You’re "lucky," I guess, in that you have an alternative (the barn), and you can work with that. I agree with some of the other commenters that a barn can be very formal, and I think it would look nice in the vintage-y colors you’re thinking of, but at the end of the day I think it’s really about your own expectations and your dream/vision. And if you never wanted a barn reception, you shouldn’t have to compromise on that. Maybe look around for other ballroom venues? Don’t be afraid to look for other venues. My fiance and I ended up finding another venue that was much more unique and affordable than our first one (even though it was such a pain to start over again), and we’re much happier — so this could be a blessing in disguise? Good luck!! 🙂