Bees who didn't have a wedding coordinator, how did you manage your day?

posted 2 months ago in Logistics
Post # 2
Member
870 posts
Busy bee
  • Wedding: March 2018

Following – we haven’t decided on a coordinator or not but we’re just trying to keep costs down wherever we can. 

Post # 3
Member
696 posts
Busy bee
  • Wedding: December 2017

Can you ask family members to be in charge of decor and gifts? 

Post # 5
Member
377 posts
Helper bee
  • Wedding: August 2016

My mom and dad took all the gifts and major decor that we couldn’t leave at the venue. 

Post # 6
Member
562 posts
Busy bee
  • Wedding: August 2017

You can ask about the venue’s policy when it comes to picking up decor. Sometimes someone can gather the decorations and leave them at the venue for you to pick up later. 

The biggest duty of a wedding coordinator is to organize all the vendors. You definitely want to create a very detailed wedding timeline and let somebody you trust be responsible for keeping everybody on track. That is SO essential for venues with strict rental times.

You’ll also want to have a spreadsheet or document with the contact info for ALL vendors and people in the wedding party so that somebody you trust will be able to contact any of them if they’re for some reason late or lost or whatever else. 

Maybe split up the responsibilities. So the MOH, for example, can be in charge of keeping track of the wedding party and a close family member can keep track of vendors. Don’t assign any one person too many tasks or they’ll feel like they are employees rather than wedding guests.

Get somebody Type A and organized for these tasks. 

Post # 7
Member
2534 posts
Sugar bee
  • Wedding: April 2017

My friend made the centrepieces and she and her friends helped pack them in her car to take. The bridal party packed the gifts in my sister’s car and mum did the cake. If there’s not too much packdown and it can be shared out then I’m sure your family and bridal party won’t mind doing a little bit.

Post # 8
Member
1192 posts
Bumble bee
  • Wedding: July 2017 - The Lodge at Little Seneca Creek

I haven’t gotten married yet, but I’m a little under 2 months away, so I have everything pretty well planned out at this point. Honestly, it never even occured to me to hire a coordinator, and I don’t see the purpose of having one, unless you’re having a really elaborate wedding, I guess.

For the ceremony, we’ll be doing a rehearsal with our wedding party and officiant the day before, so we’ll all know what to do. We’ll all be arriving about 2 hours before the ceremony to make sure the caterer knows how we want everything set up. Our officiant is a friend, so he and his wife will also be helping to set up while the rest of us get ready.

For the reception, our DJ has our timeline and knows what to announce when. It seems pretty simple…he’ll usher everyone in about 5 minutes before the wedding party intros. He’ll introduce everyone, my FI and I will have our first dance and then start the buffet line, everyone will eat, and then we’ll have our toasts (announced by our DJ) and father/daughter and mother/son dances. Then our DJ will invite everyone onto the dance floor until the cake cutting, which he’ll announce. And then it’ll be dancing for the rest of the night. He’ll also announce the last call for drinks and the last song of the evening. My FI and I will thank everyone at the door as they leave the venue after the last song.

We’re using a full-service caterer, which means they help with clean-up as well. My family will be staying with the caterer to make sure everything gets cleaned up. The next morning, my family will drop off all of the decor items, leftovers, etc.

We had to factor in clean-up and set-up time when we rented our venue, so we’ll have the venue for 2 hours prior to the ceremony and 1 hour after the reception. I am confident we will have everything set up and cleaned up within those time frames. We’re not doing a ton of decor because our venue is lovely. If you’re planning to decorate your venue quite a bit, you might want to ask a couple of friends who aren’t in the wedding party to help out.

Post # 9
Member
4876 posts
Honey bee
  • Wedding: June 2015

cyntharella :  I think size of the wedding made a real difference for me.  My mom and aunt helped with cleanup (without my asking) and possibly some others too, but those are the two I know about.  We also had the place the next day so could do a major cleanup then.  We set our reception meal ahead of our ceremony to give ourselves more time for everything.  we dealt with our own cards.  We kept our own timeline, modifying as the rain came down and just gave our guests a heads’ up (it helped that the reception was first though, so they were all around to tell we’d delayed the ceremony!)  Our extraneous brothers (my husband is one of 6) put out the chairs and wiped them dry after the storm.   I guess my situation is probably not that helpful if you have a more traditional wedding but it was easy enough to run the operation on our own with only 34 guests.

Post # 10
Member
123 posts
Blushing bee
  • Wedding: May 2017 - the garden house, seattle

i had a bridesmaid who is also a project manager, and she organized us all. it was incredibly helpful; she took over on the day and was point person for the vendors (we had a rental delivery guy, a caterer, a makeup person, and a cake person, so not a lot of vendors on the day of). she got people to help her set up before and break down afterward, and she basically made sure everything got taken care of. it was amazing and i love her even more for it. all i had to do was show up, get dressed, get married, drink a lot of champagne and bliss out.

we talked about it a lot beforehand, so she knew exactly what hte plan was. the biggest thing was her being point person for questions. we could have done the setup/breakdown, but having someone who had all the answers to all the questions everyone was asking – that was priceless. if you have a friend who’s willing to take this on, take them up on it.

Post # 12
Member
318 posts
Helper bee
  • Wedding: April 2017

I had an MC for the reception who kept things on track and a friend who took care of where gifts went etc. Has about 110 at the reception, more for the ceremony

Post # 13
Member
766 posts
Busy bee
  • Wedding: September 2017

I’m working with an amazing DJ company that can essentially be a coordinator as well.  We plan out our ideal time line and they make it happen.  Our venue is awesome and will allow us to come pick up items the next day. 

Post # 14
Member
1192 posts
Bumble bee
  • Wedding: July 2017 - The Lodge at Little Seneca Creek

cyntharella :  I’ll definitely be posting a recap after the wedding (probably sometime in August). I don’t know if I’ll remember to post back here, but try to check out my recap when I post it!

I should say that I’m not a really picky person. If things don’t go exactly as I had planned, I’m not going to be upset. All that matters is I’ll be marrying my best friend and partying with my family and friends afterward. 🙂

Post # 15
Member
1192 posts
Bumble bee
  • Wedding: July 2017 - The Lodge at Little Seneca Creek

P.S. Essentially, I think as long as you have a full-service caterer and a really good DJ, you’ll be fine!

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