Blocking off hotel rooms for out of town guests- how expensive is too expensive?

posted 3 years ago in Money
Post # 3
1157 posts
Bumble bee
  • Wedding: October 2014

@Jazzylove:  I think that’s perfectly reasonable.  If one or more of your guests cannot make that price point work for them, then they can find something even cheaper.  I had a friend go to a wedding recently that was in the only hotel for miles around, and it was around $500/night.  I have another friend going to a resort wedding this spring and that’s around $700/night.  I think you’re ok 🙂

Post # 4
2103 posts
Buzzing bee

@Jazzylove:  Are you doing this straight through Best Western? I used a company called JC Room Blocks and they brought the hotel price down from 135 to 95 a night. Since they’re technically a travel agency they can get better deals. 

Post # 5
10876 posts
Sugar Beekeeper
  • Wedding: May 2009

@Jazzylove:  I think it makes sense for you to reserve a block of rooms at the Best Western near your venue and also to find a less expensive, farther away option for those who may have tighter budgets.

We reserved room blocks at two hotels also just to provide our guests with an choice.  Since the hotels should NOT be charging YOU anything to reserve these room blocks for a period of time (and then freeing up the rooms for the availability of others after a certain date), there should be no disadvantage to your offering your guests a choice of hotels.

Post # 8
3280 posts
Sugar bee
  • Wedding: June 2014

I would look around a bit and see if you could find another option as well. The hotel we blocked off is nice and will be $89/night. We got a discount for booking a block. I personally wouldn’t want my guests paying over $100, but if that’s only option then there’s not much you can do. 

Post # 9
2894 posts
Sugar bee
  • Wedding: May 2015

@Jazzylove:  If there’s only one hotel, there’s only one hotel. Are there any AirBnBs or vrbos available? How about looking into glamping or camping options, as it seems like your location is remote?

When I was on a much tighter budget and attending out of town weddings, I highly appreciated the bride letting me know which mutual friends were invited so we could split hotel rooms and rental cars. I was too uncomfortable asking others if they were invited, because what if they weren’t? Sometimes brides weren’t comfortable sharing their guests’ information or I was the only one without a plus one, so I just sucked it up and went by myself. If I needed to, I skipped out on the welcoming day’s event. I’d land the day of the wedding, attend and fly out the next day after brunch. My budget was not the bride’s problem.

That said, three nights seem a bit excessive (per the events / expectations of my social circle), and two nights in a hotel was my max.  Can you consolidate events or time them so two nights are possible? 

No worries if you must go three nights in a remote location – just be clear on the situation and logistics / event timeline so people can plan appropriately. Some people might have to skip some events, but that’s just how it goes sometimes. 

Post # 12
965 posts
Busy bee
  • Wedding: January 2014

@Jazzylove:  We got all of our rooms at the inn where our reception will be. It was $109 a night and free parking. I think $125 isn’t bad. Friends can split the room 4 ways. They also have the ability to book something off and try to find a cheaper rate if they absolutely need it.

Post # 13
2894 posts
Sugar bee
  • Wedding: May 2015

@Jazzylove:  Hey, no worries. I’m actually kind of anxious about my wedding logistics since (1) We’re having our wedding where we currently live… both sets of families would have to fly in. My family is in OR, SoCal, DC, MN and Texas & FI’s is in NC; (2) Friends from before we met are in Asia and spread across the US; (3) the whole SF Bay Area is expensive and even more so when there’s a conference in town. Hotels book at $400+ / night, at the event rate. 

Good luck and let me know how it turns out!

Post # 14
804 posts
Busy bee
  • Wedding: May 2014

@bitsybee:  Letting people know who’s invited is a great idea. 


I don’t think $125 is unreasonable at all.

Post # 15
434 posts
Helper bee
  • Wedding: August 2014

We are offering a room block at 2 hotels. One is $259 a night and the other is $180. Our wedding is right next to a small Danish village just north of Santa Barbara and the hotels are pretty pricey, especially in the summer. 

I view a room block as a courtesy to the guests and more of a suggestion rather than a requirement. If your guests are can find a different hotel at a rate that is more in line with their budget, more power to them. Just be careful not to over block rooms and run the risk of getting stuck with the bill.

Post # 16
499 posts
Helper bee
  • Wedding: April 2015

I think 125 is not bad at all…

my resort is going to cost 250 a night! I’m so worried that ppl dont want to come bc it’s so expensive! yikes!

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