Post # 1
So I tried searching the boards, and can’t find anything specific to this topic. We just got the contract from our photographer and she is asking for us to pay for a hotel room for her and her husband (her second shooter). We’re getting her at a pretty good deal for our area ($2000 for 7 hours, 2 shooters, including all digital images and an album), and she WILL be traveling about 3 hours with no additional travel fees tacked on. Is this something that other photographers ask for and something we should be expected to pay? My guess is it will be roughly similar to travel fees that others have paid their photographers, but I’m not sure.
Post # 3
If you’re having an evening reception it’s a reasonable request. If you they aren’t done with the wedding until 11 that would put them home after 2 AM – so I think a close by hotel room is needed. It doesn’t have to be the Ritz, just a clean place to sleep.
Post # 4
I looked at about 3 different photographers from out of my area, all of them required hotel accomodations but they made that clear during our initial conversations. They were all cheaper than who I originally went with but once the cost of hotel room came into play it was pretty much even so I went with a local photographer.
Post # 5
With a 3 hour drive both ways and not charging you travel fees I’d pay for a room. Travel fees can add up quick & may actually end up being more than a simple but clean hotel room had she decided to charge you for that, so you may still be getting a deal.
Post # 6
I am paying for my photographers hotel room and she only travelling 1.5 hours (each direction) to our wedding. I’d like her to be able to enjoy herself and not stress about getting back to her house that night…
Post # 7
With a 3 hour commute and no travel fees, I would pay for the room.
Post # 8
I offered to pay for our photographer’s room (she’ll be 2.5 hours from home for our wedding). We’re having an evening wedding that will end at 11pm. We’re also in a rural area and the drive for her would be on a really dangerous highway. She declined because she has a baby at home that she wants to get back to, but I don’t think its unreasonable for a photographer to require you to pay for their lodging for the night when they are traveling so far.
Post # 9
It’s a very reasonable request, especially given the extremely low rate you’re being charged for their services. I have no idea how they are going to be profitable as a business and include an album at that price (another topic altogether) – but they should have included a travel fee to cover the hotel room, a tank of gas, and the cost of a couple of meals. When we travel we build in a travel allowance into our package unless our couple specifically wants us to stay at their hotel for logistics reasons. Then they’d be responsible for booking that, but we’d still include enough to cover our travel expenses.
Post # 10
yes you should absolutely pay for your photographer’s lodging
Post # 11
- Wedding: November 2013 - St. Augustine Beach, FL
@snowbeastly: I don’t think it’s out of realm of possibility, especially if she’s shooting late into the night. It’s not like they are going to do your wedding, skip out of there by 6pm, and then hit the town before enjoying their hotel room. They are likely going to go directly to the room after the reception ends and crash from exhaustion. I agree with PP about not having to provide them with a luxe room but I would make sure it’s reasonably near the reception site and that it’s safe and clean. Most would charge a traveling fee of at least $100 plus gas or mileage for traveling the distance they are to shoot your wedding anyway.
Post # 12
Thanks for the advice, all! You rock! I totally agree that it sounded like a reasonable request, and I’m glad to hear that this is pretty common. I guess that its just one of those costs (like cake cutting, corkage, etc) that doesn’t come to mind when planning a wedding. We’re planning on doing a small block of rooms in a neighboring town for people that choose to not stay on site for the wedding, so I probably pretty easily put her up there.
Post # 13
Considering the drive, I don’t think its a crazy request at all. Many photographers charge traveling fees for a 30 mile commute. Considering its a three hour drive each way, I say book her a room. As stated above it doesn’t need to be a 5 star room, but something nice and clean where she can rest up before the 3 hour drive home.
Post # 14
Sometimes we’ll drive up to 6 hours to get to a wedding and driving home in the dark when you’re fatigued is just plain dangerous!:)
Post # 15
@snowbeastly: it’s a very reasonable considering the distance she’s traveling and the incredible amount of work shooting a wedding is. I also don’t think she needs to be staying at the four seasons exactly tho.