Can't Get Room Blocks Due To Graduation Same Weekend

posted 2 years ago in Logistics
  • poll: What to do when you can't get a hotel room block?
    Suggest one hotel and offer transportation to and from the reception. : (5 votes)
    83 %
    List a few local hotels and cancel transportation (loosing the $300 deposit). : (1 votes)
    17 %
  • Post # 2
    Hostess
    9892 posts
    Buzzing Beekeeper
    • Wedding: May 2014

    hollyandzac:  I would suggest the hotel you have in mind and offer transportation there – telling guests to book early is a good idea.  Can you just book a bunch in your name and then change them as people want them?  Most hotels will take a card to hold the room but they won’t charge the deposit until you check in.

    Post # 3
    Member
    3706 posts
    Sugar bee

    We just went through a total mess, with my daughter’s wedding. It was held 1.5 hours from our side and 3.5 hours drive, for the groom’s. 1 of the 4 hotels we blocked at had no guests, and the other 3 combined only used 30 out of 70 rooms booked.

    People have a habit of looking for the best deals – 6 rooms were booked at a hotel 20 minutes away, because it was a budget place, that I would never stay at, after reading online reviews. We only had transportation from the hotel that was catering the reception, to their off-site venue, and only half the guests that stayed there used it. Very frustrating!

    One blocked hotel was 4 blocks away – done on purpose, so guests could walk. I called transportation companies and they insisted I book way before the blocks closed (didn’t know if I would even need all the vans?), and book the whole night (7 hours), not just transport for an hour there and back.

    I know someone who booked a block, at a hotel who would provide a van, but the roundtrip to the weding venue was a half hour, so some guests arrived late and other drove their cars, anyway. Good luck!

     

    Post # 4
    Member
    2791 posts
    Sugar bee
    • Wedding: May 2015 - Walnut Hill Bed & Breakfast

    Are there any small groups of hotels that are within walking distance from each other? If so maybe you can get the shuttle to stop near/at a few that are close together or along the route and suggest those. 

    Post # 5
    Member
    4441 posts
    Honey bee
    • Wedding: January 2013 - Harbourfront Grand Hall

    hollyandzac:  How far from out of town are your guests?  Because mine were 1.5 hours away and practically none stayed at the hotel.  I would suggest recommending one hotel from which transportation is provided (and maybe list nearby hotels that guests could walk from to also grab that transportaiton) and tell them to BOOK ROOMS EARLY!!!!!!

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