Post # 1
Hey There! Does anyoen have any suggestions for best practices when you can’t get a room block pretty much anywhere for your wedding due to a college graduation. I have contacted 12 hotels and no one wants to work with me. I was planning on having transportation to and from the reception site for my guests. Should I just suggest one hotel and suggest my guests book early letting them know there will be transportation to and from the reception from that hotel?
What would you say best practive is in this scenario. About 70% of my wedding guests are from out of town so I am looking at about 60+ people.
Post # 2
hollyandzac: I would suggest the hotel you have in mind and offer transportation there – telling guests to book early is a good idea. Can you just book a bunch in your name and then change them as people want them? Most hotels will take a card to hold the room but they won’t charge the deposit until you check in.
Post # 3
We just went through a total mess, with my daughter’s wedding. It was held 1.5 hours from our side and 3.5 hours drive, for the groom’s. 1 of the 4 hotels we blocked at had no guests, and the other 3 combined only used 30 out of 70 rooms booked.
People have a habit of looking for the best deals – 6 rooms were booked at a hotel 20 minutes away, because it was a budget place, that I would never stay at, after reading online reviews. We only had transportation from the hotel that was catering the reception, to their off-site venue, and only half the guests that stayed there used it. Very frustrating!
One blocked hotel was 4 blocks away – done on purpose, so guests could walk. I called transportation companies and they insisted I book way before the blocks closed (didn’t know if I would even need all the vans?), and book the whole night (7 hours), not just transport for an hour there and back.
I know someone who booked a block, at a hotel who would provide a van, but the roundtrip to the weding venue was a half hour, so some guests arrived late and other drove their cars, anyway. Good luck!
Post # 4
- Wedding: May 2015 - Walnut Hill Bed & Breakfast
Are there any small groups of hotels that are within walking distance from each other? If so maybe you can get the shuttle to stop near/at a few that are close together or along the route and suggest those.
Post # 5
- Wedding: January 2013 - Harbourfront Grand Hall
hollyandzac: How far from out of town are your guests? Because mine were 1.5 hours away and practically none stayed at the hotel. I would suggest recommending one hotel from which transportation is provided (and maybe list nearby hotels that guests could walk from to also grab that transportaiton) and tell them to BOOK ROOMS EARLY!!!!!!