Post # 1
Wondering if anyone is planning on having their ceremony and reception in the same room, and how the logistics worked…
I’m having my reception in a hotel ballroom, and originally I was going to have the ceremony in another room, cocktail hour, and then reception.
However, I realized it’s going to take a lot of decorating (more money) to decorate the empty room for the ceremony, so it might be smarter to have the ceremony in the ballroom as well.
But how does it work with the tables there? The venue offered to set up all the chairs in rows, and push the tables to the back..but I think that’s tacky.
And, we would still need to make people leave the ballroom after the ceremony for cocktail hour, and for them to set up the remaining details. So how would that work?
I’m jambled and need help making sense of all this. Please help!
Post # 3
Is it possible to have the venue staff just move your decorations from the ceremony space to the reception room during cocktail hour?
Otherwise, is there any partition or room divider or a backdrop that they could use to “hide” the tables during the ceremony?
Post # 4
I am having my ceremony and reception in the same room, a large ballroom. I’m torn between the options of
1) setting up chairs ceremony style, then having them moved to the tables afterwards will will be hectic for all of the guests, or
2) have guests seated at their tables during the cermeony, which seems awkward and may create issues with visibility for some guests.
Right now, I think i’m leaning more towards the ceremony setup, and I’ll just try to come up with an easy way to move all the chairs afterwards with all of the guests still in the room, since there’s no where else for them to go
Post # 5
For us we are having it all in the hall. On the side by the door (for enterance sake) we are setting the ceremony space sideways so that the chairs are sideways to the rest of the room. Then there will be 1/3 of the room beside that cleared for a dance area and then the furthest 1/3 of the room is going to be set up with the tables/buffet.
It took a lot of doodles to find something that worked!
Post # 6
@Mayg07: That’s what we’re doing
The tables are already set up when the ceremony starts (I personally think this is kind of an ugly layout but with the right centerpieces and linents it doesn’t look bad at all.)
and when it ends
The place say they can turn it within 15 min since the tables are already set up.
Post # 7
@skippydarling: That’s an incredible venue! May I ask where it is? I’d love to search it up and get even more jelly than I already am, hahahah 🙂
Post # 8
We’re having it in the same room! Our venue is used to this though so the tables are pushed to the sides and they have nice curtain dividers that go up so you won’t be able to see the tables at all.
The cocktail hour is in a room outside of the ballroom and during that hour, the staff will be transforming the space! Dragging the tables out, setting up our centerepieces, etc. 🙂
Is there someone you could talk to at the hotel and see if they’ve done this before!? Maybe they would have some ideas. Tables pushed to the back wouldn’t be too bad if there was a way to hide that they were there!
Post # 9
@MrsRevolutionize: It’s at the Royal Park Hotel in Rochester Michigan!
It seats 160 for a ceremony and seats 75 for a reception!
We’re having a 60 person wedding.
Post # 10
@Mayg07: we are doing the same thing, but our venue does this all the time and is set up to be separate spaces…after the ceremony the guest will walk outside, through our recieving line and into cocktail hour. The space then gets blocked off for 1/2 an hour so they can then set up the tables from scratch. & then after everything is all set up they will open the curtains and open up the reception space. I wouldn’t do It with a venue that doesn’t do this regularly though. Ours has the space blocked off, so our guests will never know the difference.
Post # 11
We’re planning on having it in the same ‘room’; however, it’s outside so it’s a little different. Honestly – the guests will be busy watching the ceremony and then coming over to congratulate you, I don’t think anyone would really notice or care if there were tables in the back! 🙂
Post # 12
@skippydarling: Oh my gosh, I just went and googled it, and your wedding is going to be so incredibly beautiful! That venue is absolutely stunning and is pretty much what I dreamed of, but we don’t have anything quite like that here. Congrats on finding an incredible venue, and I so look forward to seeing your recaps! 😀
Post # 13
@Mayg07: I am doing my ceremony and reception in the same room. Our venue has a nice outside area for that type of thing, but I didn’t want to take a chance on the weather not being so good that day and I certainly did not want to have to pay to decorate a church for a 20 minute ceremony when I’m not even religious. An experienced/well-staffed venue will be able to flip the room for you pretty quickly, depending on the size of your wedding. We are expecting between 100 and 115 people to attend. Our planner and florist have both told us that this can be accomplished very quickly (45 minutes or less) during the cocktail hour if we have some things pre-set that will not affect the look of the ceremony.
Post # 14
A friend had her ceremony and reception in the same place, but had most guests sitting at the tables already. it became confusing because half the tables were upstairs at the venue, but you could not see the ceremony from there, so about 1/2 the guests had to stand at the back of the room. After the ceremony, they headed outstide the venue to take pictures (no bridal party, so they decided no formal photos) with the whole crowd. While that was happening, the buffet was set up. it was lovely, but I don’t reccomend having people sit at the tables.
We will probably also be having our ceremony and reception at one location, and I am trying to figure logistics as well…
Post # 15
@BeeNumberBea: With a large fee yes. Unfortunetly they don’t have any kind of a curtain to hide the tables, because that would have been perfect.
@lollygagon: looks like we are in the same boat, Luckily there is a large lobby specifically for the guests where they can mingle during cocktail hour.
@skippydarling: That is one of the options..having the chairs set up ceremony style with all the tables in the back. Problem is that there will be about 40 tables just sitting there :/
@gcwoolwedding: I wish there were curtain dividers. It would make life a lot easier.
@ForeverAndEverAfter: Oh wow! They are setting up the tables from scratch? That’s amazing. I think it would take a lot longer than 1/2 hour for the staff to get the tables situated though. We have 300 guests
@gillykat824: LOL yes I have to keep reminding myself that people aren’t going to make a big deal of the small things you stress over
@DuckEBee: The problem is that it will be a fairly large wedding, 300 guests, so I think it will be difficult for them to set everything up and also have the first course ready to go at the tables in the one hour for cocktails.
Post # 16
@Mayg07: I have been to two weddings where the ceremony and reception were in the same room.
1. had chairs set up ceremony style. The tables were at the back of the room (which was actually the entrance, as you had to pass these tables to get to the ceremony chairs). We were all herded out of the room into the hall for cocktails after the ceremony while they moved the tables and chairs. This would have been a better experience for the guests if the cocktail area was larger.
2. had the chairs set up around the tables. I actually preferred this setup. Guests simply rotated their chairs to watch the ceremony. Cocktails were served after the ceremony at the bars on either side of the room and people mingled all over the room.