Charge to hand out welcome bags??

posted 3 years ago in Destination Weddings
Post # 2
136 posts
Blushing bee
  • Wedding: September 2014

My venue charges $3 each to deliver to rooms and will not hand them out during check in. 

Are you having a welcome dinner our inviting everyone to the rehearsal? If so, what about a table with all of the bags on it and instructing everyone to take one? That way, you don’t have to pay the ridiculous fee!!

Post # 3
2065 posts
Buzzing bee
  • Wedding: July 2014

our hotel charges too, and after my parents went to an out of town wedding and didn’t touch their bag we decided to skip them.  I recently attended a wedding out of town where there werent any and I didn’t miss them.  It is a nice gesture, but all those little costs add up quick 

Post # 4
42135 posts
Honey Beekeeper
  • Wedding: November 1999

Lindzluv:  Many hotels charge a fee for this. After all, it does take up a considerable amount of a staff person’s time, and they don’t receive any tips taking packages to an empty room.

You could try negotiating the charge with the catering manager. Sometimes they will waive the fee for the sake of the rest of your business. You could also try negotiating a flat fee. Another aternative is to ask if they can store them in the luggage room, give each guest a printed card and have them pick up the bag at the bell desk. You would then be relying on your guests to tip though.

Post # 6
666 posts
Busy bee
  • Wedding: August 2013

My venue did not deliver to the rooms (probably would have for a charge) but had them at the front desk to hand out as the guests checked in.  They did that for free, but they had some stipulations like all bags had to be the same.

Post # 7
1888 posts
Buzzing bee
  • Wedding: August 2014

Yep our hotel charges too, it seems to be pretty standard, but we’re only going to be handing out 3 so it shouldn’t be a big deal.

Post # 8
1627 posts
Bumble bee
  • Wedding: September 2010

The charge seems reasonable to me. Handing out bags requires storage and checking each guests that walks in against a master list to determine if they get a bag. After all it’s an additional task.

I would ask the resort if you could set up a table in the lobby. Store the bags under the table or on top of it. Create a sign “welcome smith-brown wedding guests.” Man the table with you and/ or your fiance or your parents. Also have a picture of the two of you in case a smith guest doesn’t recognize the brown person at the table for example.

Post # 9
3650 posts
Sugar bee


Lindzluv:  2 of the 4 hotels that we have room blocks for, for my daughter’s wedding, charge $3 a piece, to handle gift bags. I won’t be staying overnight – it’s 1.5 hours from home, and it’s in a resort area, so there are dozens of possible hotels, where our guests can stay. We aren’t doing them. For future SILs side, they’re 3.5 hours away, and almost all will only be staying over 1 night. I’ve looked over lists of stuff, that people usually put in the bags, and except for the water bottles – I can always use the bathroom faucet – I doubt that I would use any of the items. Almost everyone has the kind of cellphone, that can give you driving directions, and the wedding website has a number of points of interest, already on it.  Gift bags are like favors – most think they aren’t necessary; I’ve thrown every Jordan almond, that my family has received, out for the squirrels to eat.

Post # 10
540 posts
Busy bee

Lindzluv:  Ours only charged if the bags were specifically addressed to the individual guests. But if just a general bag they handed them out without an additional charge, one bag per room.

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