checking out a potential venue tomorrow…

posted 2 years ago in Reception
Post # 2
1344 posts
Bumble bee
  • Wedding: January 2015

Here are the questions that we asked our venue.

Wedding Co-ordinator

·        Who will be there on the day of the event?  Director of Catering?  Coordinator you are signing contract with?

·        Who will your contact be if you have more questions? Will they be working at the venue for the foreseeable future?

·        Will there be a wedding coordinator for the day? What does their job entail?

Rooms/General Venue questions

·        Any restrictions on decorations? (i.e. exposed flame, things on walls, etc.)

·        Do you have a coat check room? (we are having a winter wedding – so this was of interest to us)

·        Are washrooms located close? (make sure to check out the washrooms, and whether they are wheelchair accessible, etc.)

·        Does the site have any music or noise restrictions?

·        Are there any media options like projectors and what is the fee?

·        Is there a bridal suite?

·        What are the parking options?

·        What is the allotted amount of time?

·        Would we need to hire a decorator or does the venue do set up?

·        Who’s responsible for cleanup? What are you allowed to bring in to decorate? Tape, tacks, staples? Can people throw things like confetti/rice/petals?

·        What will be the layout for the ceremony/cocktail hour/reception?

·        If we choose and afternoon/evening wedding, will there be a function in the morning before us?


·        Do we need to use any specific/preferred vendors?

·        Do they have an in house DJ you have to use or can you bring in anyone?

·        Are there restrictions for the photographer?


·        What are some good locations for photographs?

·        Are you expecting any renovations to take place before my wedding date?

·        Are there any areas we won’t have access to? 

·        How many hours do you allow a party to be here? 


·        Find out all the extra fees…i.e. cake cutting, equipment usage.

·        Do we need to purchase insurance? (depending on where you are located, and where the ceremony/reception is located, some places you need to purchase insurance for the day)

·        If your venue has a food/drink minimum, find out what goes toward meeting that minimum. For example, some venues allows any linen or chair upgrades and the ceremony fee to be applied in meeting the minimum.

·        What is the cancellation policy?

·        Are they any set-up costs involved? Cleaning costs?

·        Is parking free?

What’s included

·        Do they provide tables and chairs? Quantity? (Some will only provide up to a certain amount)

·        What kind of standard linens do they have and are they floor or half length?

<strong style=”font-size: 11px;”>Food

·        Do they charge for their food tastings?

·        Do you offer a kids menu and what is the age limit?

·        Do you provide vendor meals and how much per plate?

Post # 3
1344 posts
Bumble bee
  • Wedding: January 2015

I don’t know what’s up the font – it went all crazy! Hopefully its readable! I would definitely ask about renovations. There have been a few threads on here recently about venues having surprise renos.

Post # 7
25 posts

a friend of ours gave us a very helpful thing to consider when we were looking at venues. He came with us to check out DW sites while we were on vacation in the city where our wedding is taking place. How long has the facility been in operation and under the same management? We chose a restaurant for our reception and not all restaurants are built to last. We decided on a place we loved that has also been in business and in the same family for many generations. There have been some recent posts about a popular venue in Brooklyn shutting down without warning.

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