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The two best things to do would be to recruit friends and family members who are not in the wedding to help set up. It's best to delegate some tasks so you're not overwhelmed.
Another great option is to hire a Day of Coordinator. It is usually within her (or his) realm to set up the reception and many times they have an assistant to help. Your florist and the cake shop will set up and deliver themselves.
Hopefully this helps!
I haven't gotten married yet, but I'm agreeing with argyle about the DOC. It's an added expense that I think is well worth it, especially if they have done weddings at China Pearl (or any other Chinese restaurant).
It's pretty typical for Chinese restaurants to set up on a few hours before the reception. They have to still keep their restaurant open to get business. Part of me feels that since they do this all the time, they know what they're doing. Are you doing specific decorations or going with the usual set up?
I'm not doing a ton of decorating/set up - I'll be providing table linens, hoping they can help to set up a sign in table, cake table, and set the favors on the tables. I will have a DJ, but no fancy lighting set up. I also wanted to hang some flower balls around the space.
I've never worked with a DOC before and wasn't sure if a DOC would think that it would be worth their time.
Well that's what a DOC's job is - Day of Coordinator! They make sure that your day goes smoothly from set-up to paying vendors. There are many DOCs out there,but if you'd like to save money, you can recruit friends/family to help out.
Since you're not doing a ton of decorations, you may be able to forgo the DOC and just recruit family/friends to make sure the room is set up the way you want it. What you described sounds like the typical things the restaurant would take care of, but I would still recruit at least one person to make sure it's done.
Most DOCs also do other things throughout the night, like reminding you when things are going to happen (i.e. cake cutting). They not only make sure things look the way you want it to, but also that the event happens the way you want it to. Hope this helps!
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I'm having a Chinese reception at China Pearl in Boston. It's a smaller wedding (about 100), so we weren't able to get the full space we wanted. Since it's a restaurant, I'll have limited access to decorate the space. Unfortunately, I've been told that they will set up the room late in the afternoon for an evening reception. So, that leaves just a couple of hours to do any set up for decorations, DJ, cake, etc. And since I'm getting married prior to the reception, I'm getting a bit stressed out over how we'll get the space set up in time before guests start arriving.
I'm curious how other brides have dealt with this challenge of having just a few hours of set up on the day of your wedding. Any advice or tips you can provide will be truly appreciated!