Cost for guests – I'm a little lost

posted 3 years ago in Destination Weddings
Post # 3
Member
8592 posts
Bumble Beekeeper
  • Wedding: September 2013

Usually guests pay for their airfare, lodging, and all expenses other than the wedding.  Generally you would give them the resort listing with maybe a group rate and they would book their own.  So you wouldn’t “charge” them anything.  This might depend though on the accomodation.  I could see something like a beach house, where you would then split up the charges accordingly.  Just depends.

You would pay for the wedding and reception.

I guess acceptable price really depends on your finances and your family and friends finances.

Post # 4
Member
5285 posts
Bee Keeper
  • Wedding: April 2013

@mscuppycake:  WE had a destination wedding in Cuba in April and our guests paid $1100 each for an all inclusive one week vacation at a 5 star resort. Our guests were all pleased with this cost and thought it was a great deal! We have friends getting married this August in Jamaica and the cost per person is $1900!!!! Thats almost $4000 per person which I think is a bit steep

Post # 5
Member
657 posts
Busy bee
  • Wedding: May 2013

We have a destination wedding to attend next year and ya we only had to pay 1300 each which was way affordable, I think anything above 1500 is a bit much

Post # 6
Member
10384 posts
Sugar Beekeeper
  • Wedding: September 2010

Pretty much anywhere is going to cost, minimum, $1000+ per couple. And that’s if they really only come for a weekend. When our friends got married in Barbados, it cost us about $3500 for 6 days, at a non-fancy place. I don’t think we’d honestly attend another destination wedding if it wasn’t immediate family. It’s just too much money to spend and too many vacation days in a location that we would never choose to go ourselves (we are not big Caribbean fans – we prefer far flung adventure travel).

@sweetchiquita12:  What a deal! If only US citizens could travel there.

Post # 7
Member
3633 posts
Sugar bee
  • Wedding: June 2012

I think the “acceptable range” depends greatly on location and the general financial state of your guests. For example, we’ve been invited to a number of DW and it was never a “If it costs $x or less, we will go”. For example, one DW was in Maui and for that, DH and I treated it like a vacation and we were happy to spend several thousand dollars. However, if it wasn’t really a destination we would normally go to, our budget and threshhold would be a lot lower. Conversely, the same couple who got married in Maui had a super low turnout of guests because it just was too expensive for people even if they found a lower-priced condo to rent. (This was also in high season during the summer.) We didn’t have kids or other obligations at that time, so several thousand dollars for a really nice vacation was in our budget. However, their friends with kids and whatnot just couldn’t justify that expense. On the other hand, we were invited to a DW in St. Louis and not to dog on STL, but it’s just not on our list of vacation spots. As such, even though hotel rooms were only like $125/night, we still decided not to go based on a number of factors (e.g. general cost of airfare, time to take off of work, etc., rental car).

Post # 8
Member
2884 posts
Sugar bee
  • Wedding: March 2013

mine was in march so around spring break

you choose the resort and perhaps arrange a group rate – then they book themselves, paying their own hotel and airfare

mine cost around 1500 dollars  per person for a week (flights london-cancun, transfer and 7 nights all inclusive), or 2000 dollars for 2 weeks so one couple i knew turned it into an extended vacation. this was from a low cost travel agency in UK.

BUT this is because people i knew couldnt do a weekend trip from england so it had to be a week- its probably easier from the US to go only for a few days so maybe itd be cheaper?

people may want to stay somewhere else in which case you would need to tell them the cost of day passes. not everyone can afford all inclusive, they would rather stay at a B&B and get cheaper street food to save money. so you need to decide if you will encourage that or not (i dont want to say ‘allow’ as it sounds a bit controlling)

Post # 9
Member
56 posts
Worker bee
  • Wedding: April 2014

Peak season definitely drives up rates but if you plan in advance, you can get some deals.  My fiance and I will be engaged almost two full years when we get married.  He’s also a school teacher and so we planned ours around his spring break.  Luckily, I stayed on top of flights and had my guests informed daily once the rates came out (typically 10 months before the travel dates).  Because of that, they all got non-stop, round trip airfare from NYC to St Thomas for roughly $300 or under (typically twice that during peak season).  Helped soften the blow of increased hotel costs.  

Also, some hotels and vendors will bargain with you a bit if you book far enough in advance and guarantee a certain number of guests.

Good luck!  🙂

Post # 10
Member
56 posts
Worker bee
  • Wedding: April 2014

Oh – ps – my guests will be spending around $1800 per couple for 4 days, 3 nights at the Marriott Frenchman’s Reef in St Thomas.  It’s a four star resort – not all inclusive, but we are providing a welcome dinner, the wedding dinner, and a buffet breakfast.  Hope that helps!

Post # 11
Member
56 posts
Worker bee
  • Wedding: April 2014

@mdoodles:  including airfare & hotel room.  oops!

Post # 12
Member
9137 posts
Buzzing Beekeeper
  • Wedding: November 2013 - St. Augustine Beach, FL

@mscuppycake:  I really recommend that as soon as you decide on your date and sign the contracts for the DW you let your guests know with a save the date.  A follow up phone call or email is also a good idea so you can let people know how much to expect to spend.

We solidified our date in early 2012 and let our out of country guests know through FB immediately.  We sent out save the dates as soon as we signed the contract on the venue in October 2012.  This gave our guests over a year to save up and plan to attend the wedding.  (We also made it easier on our out of country guests by renting a beach house for the wedding that accommodates them and us so they don’t have to pay for hotels and we get enjoy hanging out with them the week leading up to the wedding.)

Post # 13
Member
217 posts
Helper bee
  • Wedding: March 2014

My DW is in Maui during spreak break. I think what is acceptable depends on your guests. We worked very hard to negotiate extremely good rates with our hotel. We were able to get 2012 rates at a $100 discount. We just tried to keep as many costs down as we could. I also signed up for Wedding Wings through Hawaiian Airlines if my guests want to use that they get %5 off their rate. 

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