Day-of Coordinator?

posted 2 years ago in New York City
Post # 2
Member
1 posts
Wannabee

I’m considering it. My venue is just an empty loft, so we’ll need multiple vendors to set up everything for us, from catering to florist to lighting guy and DJ. The only thing I want to do on the morning is do my hair/makeup in peace and drink mimosas with my family. However, if I end up with a capable caterer and an experienced florist, I’m not sure I’ll need a coordinator to organize everybody.

Post # 3
Member
50 posts
Worker bee
  • Wedding: November 2013

If not a day-of coordinator, consider asking one of your family members to handle details (be point person in case vendors are late, etc.).  That’s what we did to save money.

Post # 4
Member
238 posts
Helper bee
  • Wedding: March 2015 - City Winery New York, NY

Mrs. Mongoose:  Yes, I’m hiring a “day of coordinator.” Although, that meas she and her two assistants will start working with me about a month in advance. My venue has a cooridnator, however, I wanted someone to be able to come to the hotel where I’m getting ready and to my fiance’s family home where he is getting ready in order to keep everyone on schedule. I also wanted someone to handle the flow of photos before the ceremony and ensure everything made it back to our home after the event.

I realize in many instances family members can serve in these roles, however, it was important to me that my family be as relaxed as possible and I wasn’t going to make them work on my wedding day.

Post # 5
Member
11 posts
Newbee
  • Wedding: December 2015

My coworker used a day of coordinator and said it was the best decision. I will see who hers was. 

Post # 6
Member
889 posts
Busy bee
  • Wedding: March 2015 - On a Cliff Overlooking the Bay, Florida

 

Mrs. Mongoose:  I’m in FL but I’ll add my 2 cents. My Venue comes with a Planner but she highly encourages a DOC because she will be all over the venue checking on things, straightening tables, decorations etc… And you need someone to make sure your timeline goes smoothly and all the vendors are there on time. My DOC will have a timeline and will make sure the guys pictures are done on time, all vendors come on time and set up, usher people to their seats and just make sure everything runs smoothly.

I would discourage using a friend or family member because do you really want them “working” your wedding? A co-worker had a friend be her DOC and she left before the bride and groom and the MOB had to end up writing a check for the outstanding bar tab because the DOC had all the payment info and money / tips for the vendors.

Post # 7
Member
346 posts
Helper bee
  • Wedding: October 2015 - Versailles Banquets (Northwest Suburbs of Chicago)

Mrs. Mongoose:  I am not in NY, but want to add my opinion on this.  We did not have a DOC on our rough draft ‘who we need to hire’ list.  After talking to some people, we not only decided we needed to hire one, but we basicaly hired one of the best in the Chicago area.  I think it is going to be one of the best decision for our wedding.

Post # 8
Member
716 posts
Busy bee

I think it depends on your venue.  Where are you getting married?  If it’s an event space that requires coordination among multiple outside vendors, then I absolutely think you need a coordinator.  If it’s a hotel, for example, that has a Catering Manager directing setup and timing and accepting deliveries from the few outside vendors that you will have, then I don’t think it’s all that necessary.

 

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