(Closed) Day Of Coordinator: Necessary?

posted 10 years ago in Money
Post # 3
Member
55 posts
Worker bee
  • e
  • 10 years ago

i am just having an organized friend do it..i’m going to try really hard to have everything taken care of in advance (of course), and then on the day of, leave her with who’s helping with what, vendor phone numbers, etc so that she can deal with anything that might come up on the day of.  and hoping that she won’t really have to do much but make sure everything’s there..

all of my friends did it this way and i haven’t heard anything bad happen

Post # 4
Member
629 posts
Busy bee
  • Wedding: July 2005

I’m biased, but yes, it’s smart to have a point person. Even if you don’t choose to go with a professional, there should be someone there (who isn’t in pictures) to handle emergencies, lost items, set up, clean up, vendor direction, the timeline, fire hazards be your gopher, relieve stress and so on.

One of the reasons having a day-of is a good idea is that you get to be a guest. You don’t have to worry about trying to handle everything on your own when you’re busy getting married.

One of my friends wasn’t all that convinced on having a day-of coordinator until she was in a wedding last summer. The DJ came up to her and asked her about a set up issue, and being a guest she had no idea about any arrangements, so he made a judgment call. Little things like this kept popping up throughout the evening and she noticed there was no one to hand off these little issues to.

If your parents are keen on hiring a professional, maybe they can offer to pay for it. If not, then I say who you choose is up to you.

Post # 5
Member
1061 posts
Bumble bee
  • Wedding: September 2008

i think it’s definitely necessary. i want my friends partying with me, not setting up the reception and answering all the little questions and dealing with the issues that come up!

Post # 6
Member
383 posts
Helper bee
  • Wedding: December 1969

YES!!!!!

Post # 7
Member
161 posts
Blushing bee
  • Wedding: August 2008

It depends on what kind of bride you are.  If you need to have everything P E R F E C T down to every last detail, hire a professional.  If you are ok with a few missing tealights or an escort card not at a right angle, I think you can enlist a friend/family member.  If you need it to be flawless, I think that is way too much pressure to put on a loved one. 

I am having my 3 aunts take care of everything.  They are not involved with the wedding otherwise, and they were THRILLED to have an ‘official’ role.  Also, I think cause there’s 3 of them, it’s not as much pressure.  My setup will be pretty easy, too.  Good luck!  This was a worry of mine, too, and I also could not find a DOC for less that $1200.  One tip, I did find a "professional organizer" who said she could take care of some things for $50/hour.  Maybe look into that.

Post # 8
Member
261 posts
Helper bee
  • Wedding: May 2008

If you were in LA I could recommend someone for $300, but I think your profile says DC. Keep looking.  If I can find one in LA for $300 there must be someone out there for you that doesn’t cost so much! 

 

Post # 9
Member
117 posts
Blushing bee
  • Wedding: May 2008 - United Methodist Cathedral & historic downtown hotel in Cleveland

I think it also depends on how much you are doing things yourself versus depending upon other people.

Is catering taken care of?  Is there someone that will be setting up the guestbook, placecards, etc., or is that your responsibility?  Are you doing flowers yourself, or have you hired someone?  If you have hired people, how much do they coordinate amongst themselves?

The more you are doing yourself, the more important it might be to hire someone, although you could delegate the task to a responsible and organized friend or faimly member.   

Post # 10
Member
217 posts
Helper bee
  • Wedding: August 2008

Yes.  Yes.  Yes.  Two of us were the "very organized friends" helping the very organized bride – and yet she was in tears before the wedding.  You need a professional.  Someone who is 100% NOT a guest, but there to WORK at your wedding.  Best money you will spend – it will allow you to enjoy your day.

Post # 11
Member
193 posts
Blushing bee
  • Wedding: December 1969

I’m having one because I don’t want to burden a guest with all that responsibility.  I helped out at my friend’s wedding once and it didn’t really allow me to enjoy the reception that much (ended up missing the ceremony entirely because of it!).  If you could find someone affordable, I’d go for it!  Try to find someone new… go on wedding message boards (especially The Knot) because new brides are always trying to start their own wedding business after they plan their own weddings.

Post # 12
Member
114 posts
Blushing bee
  • Wedding: October 2007

i concur with everyone above.  i’m a wedding coordinator myself and i made the mistake of not hiring a professional.  i figured i had it all handled with my very organized friend, right?  my very organized friend who i gave a very nice thank you gift/tip to was great, she really did so much and i’m so grateful.  but it still wasn’t what a professional could have done (or what i could’ve done if i wasn’t the bride)  i just told myself, it’s okay, it’s not a big deal… a few times more than i would’ve liked.

Post # 13
Member
311 posts
Helper bee
  • Wedding: October 2008

I’m not getting a coordinator.  Of the three most recent weddings I’ve been to, only one of the couples had hired a coordinator and all of the weddings went just fine – without the brides being too stressed.   I have a site coordinator who will handle deliveries and the catering and a family friend is helping with anything else (final vendor payments/tips, and anything that comes up).  Our catering company will set up things like centerpieces, placecards, etc…  I think if there are a lot of outside vendors and set up involved it is helpful to have a coordinator, but if you don’t have too many vendors and are organized, you can do it without one.  Of course, my wedding hasn’t happened yet, but I don’t expect to regret my decision.

Post # 14
Member
497 posts
Helper bee

If you decide you need someone, hire a professional.  You don’t want to end up in a situation where you are frustrated and/or disappointed with how a friend/family member is handling your details and not be able to say something. If it is a professional they will 1) get it right the first time 2) not stress you out by coming to you to answer any questions the day of 3) take it like a professional if you need to ‘have words’.

Post # 15
Member
471 posts
Helper bee
  • Wedding: September 2008

I thnk it boils down to how error-prone or problematic your wedding may be.

For us, our venue is very picky and has tons of rules since it is a government building (city hall). Everything will have to be hauled in..Every fork, napkin, chair, tablecloth..EVERYTHING. This means tons of vendors which means a ton of room for things to go wrong. They also require a fire watch and stuff so on the day-of, I don’t want to stress.

I don’t want to give the responsibility to a friend or relative because they should be at the wedding enjoying it as a guest, not working, especially if I can afford to hire a coordinator. This, to me, is money well-spent. Plus, if something really goes wrong, who knows what may happen to that friendship..I dunno.

Post # 16
Member
323 posts
Helper bee
  • Wedding: December 1969

oh hell yes.

I work in the industry and know how this stuff can go….even though I know weddings inside out and upside down, hiring DOC was a non-negotiable IMO.  my friends (aka: fab vendors) are all throwing down for me (event design, catering, floral) but I still hired a planner I work with regularly to do my Day Of Coordinating so that I can completely chill with my family the day of the wedding. I’m not interested in being the point person on my wedding day!

Unless you have a girlfriend who wants to get into being a planner, often times having a friend do it can be more headache than help (for your friend especially). It’s a lot of work running a party and if you’ve invited this person as your guest, then expecting them to attend to all the details is A LOT TO ASK and it’s kinda presumptuous IMO.

You will save a ton of time and stress by just hiring someone. It will be one of your best investments for sure.

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