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Day-of coordinator? What do they do?

posted 3 months ago in Logistics
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    1.
    Member
    1,159 posts
    Bumble bee
    MadameTussaud    December 2, 2012   Las Vegas

    I can't afford a full-on wedding planner, and we've got most all of our vendors and our venues settled.  But our minister said that she has a day-of coordinator that's in a price range I can afford, and the minister recommends I book her for 2 hours.  What exactly does the day-of coordinator do?  Thanks!

     
    2.
    Member
    4,825 posts
    Honey bee
    MrsNeutrino    July 2012  

    My DOC is pretty much saving my A$$. She is making sure everyone knows where to set up... putting up flowers for me.. setting up tables.. Pretty much making sure my reception runs. I have a different coordinator that comes with the chapel for my ceremony. 

     
    3.
    Member
    650 posts
    Busy bee
    acingthelace    September 24, 2011  

    They keep you sane!! Lol! But seriously, they do a lot. They will keep you on schedule and if anything would happen to go awry, they will take care of it and hopefully you will not know a thing about it. They will make sure everyone is getting paid and that the entire ceremony and reception space gets set up the way you like it. They are your contact with vendors, so you will not have to answer any questions that day, it's all them. They will make sure your vision is attained on your wedding day and that all you can be is happy, not worried about anything. It's definitely worth the money, I'd say go for it!

     
    4.
    Member
    1,159 posts
    Bumble bee
    MadameTussaud    December 2, 2012   Las Vegas

    Is 2 hours enough for all of that??  

     
    5.
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    146 posts
    Blushing bee
    PeachBee    July 2012  

    We aren't having a wedding planner but we are having a day of coordinator. My sister got married last year and she said having a day of coordinator was the single best decision she made throughout her entire wedding planning process, because it saved her from so much potential stress on the wedding day. From her experience, her day of wedding coordinator was there to meet with all the various vendors on the day of the wedding (e.g., florist, caterer, DJ, band, etc.) and was able to direct them to where they are supposed to go. She arranged and helped with all of the set up (including flowers, candles, linens, etc.), both at the ceremony site and the reception site. She organized everyone at the ceremony so that everything ran smoothly and handled the transfer of money to all the vendors on the wedding day. She was also listed as the "go-to" person if anything went wrong on the wedding day, so that my sister did not have to be contacted and worried when there were any glitches (and there are always glitches at any wedding - they usually work out fine in the end but it is nice to not have to know about them on your wedding day). I am so happy we are getting a day of coordinator and I would definitely recommend getting one if you can afford it and have any set up requirements that your venue is not taking care of for you.

     
    6.
    Member
    146 posts
    Blushing bee
    PeachBee    July 2012  

    tiffybear: Hmmm...I'm not sure, maybe you should talk to your potential day of coordinator and ask what they do in the 2 hours. I know our DOC is going to be working for us for the majority of the day - starting a few hours before the ceremony for set up purposes, and then staying with us throughout ceremony, photos, cocktail hour, and the reception to make sure everything stays on schedule and runs smoothly. She will probably leave after the dinner and speeches are done and the dancing has begun, as she won't be needed after that point.  

     
    7.
    Member
    570 posts
    Busy bee
    Rock Hugger    June 2, 2012   Virginia\FL Keys

    I am getting a DOC for my day....mainly because a friend is officiating our secular wedding and I thought having a paid professional there would be a good thing.  I am hiring for for ~ 6 hours (so the ceremony, photos after, and to direct people back onto the bus, and the start of the recption).

    So far, she has given me recommendations on bus companies, hair guys, photogs, cake people, where to rent a wheelchair......as I am planning a destination wedding, I really appriciate her insights!  As far as I'm concerned, I am glad I hired her....even 5 months before my wedding! 

     
    8.
    Member
    1,159 posts
    Bumble bee
    MadameTussaud    December 2, 2012   Las Vegas

    Yeah, it sounds like 2 hours might not be enough.  But since we're trying to get transportation for the guests coordinated, I definitely think I'll need one (aside from all the other things you guys mentioned!)  Hmm, so how many hours is everyone booking theirs for?

     
    9.
    Member
    1,159 posts
    Bumble bee
    MadameTussaud    December 2, 2012   Las Vegas

    Shoot, I can't edit my original post.  How many hours are people booking their day-of coordinator for?

     
    10.
    Member
    2,107 posts
    Buzzing bee
    misschickpea    October 26, 2013   Austin, TX

    I'll be getting a DOC as well for about 5 hours!

     

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