Post # 1
We want to get married in Belize, and we ( I) have done the research and narrowed it down to a few resorts that we ( I) like. The problem is that I have no idea what the logistics are here: I want to be able to give my guests (10 people) an averge price, but each resort has so many different room types, and don’t want to price out a room category that’s cheapest and have them get there and not like it, but I also don’t want to price out a room that I think would be good for them, only to have them worry about costs. Do I just have to chose a resort and tell people to check it out themselves and pick their own room category? Most of my guest won’t be overly concerned about costs,( our parents and siblings all doo pretty well for themselves) but my two besties in the whole world ( especially one in particular) might really have some issues with price as their going to be fresh out of graduate school by the time the wedding comes. I know they would do anything they could to be there for me on my day, and I don’t want to put them in a crappy postion financially.
My whole reason for having a destination wedding was to only have THE MOST IMPORTANT PEOPLE there, so did any of you offer to help pay for any of your guests?
Also, What were the logistics of your destination wedding?
Post # 2
Oops, IGNORE the poll ! I dropped something on my keyboard when I was filling this out, and now I ca’t edit it.
Post # 3
We had a domestic destination wedding so my experience probably isn’t helpful for your question about resorts (We had blocks at our venue hotel, a middle range, and an inexpensive one and let ppl choose).
As for making sure VIPs could afford to be there- we offered to cover flights and hotel for some very close relatives, paid for gas to drive for one bridesmaid, paid for one’s dress (and let others wear dresses they already had or buy dresses on their own budget), I offered for some to stay with me for free in bridal suite the night before the wedding, and we covered a chunk of the costs to stay at the venue hotel for a good number in the bridal party. And if one of our bridal party members or close family needed it, we’d have covered whatever expenses.
Post # 4
nambi_pambi: I would recommend just giving your guests the resort name and the time period they should be booking for. If you have a travel agent you’ve already consulted with, I would also include their contact info. That way your guests can choose their own rooms as well as the logistics of their stay.
For those you’d like to help out financially, if you plan on footing all their travel costs, then I suggest you make their bookings yourself (after running dates, times, etc. by them first). If you’re contributing to their costs, then give them the funds and let them them book on their own.
Post # 5
Belize sounds amazing! I’m having a DW and I planned/coordinated my sister’s DW (which we both chose for similar reasons to yours) and I definitely understand where you’re coming from. i was able to offer my guests a number of different price points for lodging, but my sister married at a resort so we gave the price ranges and also for people whi were traveling solo or were concerned about pricing, we suggested people they could room with. when my sister got married, I was just out of undergrad with an entry-level job in my field so, I was a bit concerned about cost as well. We have a great travel agent who worked with me on a payment schedule and I (and my friends) still use her to this day. If you want her info, I’m happy to share. But don’t stress too much. Maybe let your friends know the price range/options and ask them to be honest with you about how they feel about the financial responsibility. Maybe they could room together?
Post # 6
To make things easier for the guests, we made a website with all the necessary details regarding travel and accommodation. We offered them various preselected options for accommodation that would fall into different pricing ranges. We also talked to the hotels whether they were willing to offer a discount. We are covering some of the costs for some close friends esp as they are also taking care of the makeup. E.g. free accommodation.
Post # 7
nambi_pambi: Can I just put an alternate suggestion: If your main reason for a DW is to only have the most important guests there – why don’t you just have a small local wedding? Of course you can have a DW if you want, but don’t be surprised if your two besties can’t make it without a lot of financial help.
Post # 8
We’re renting a beach house where all of our guests will stay for free and we will have the reception there as well. We will also stock the kitchen with food when we get down there, so our guests won’t need to pay for much more than airfare.
Post # 9
You need a travel agent. They can handle all the payments from your guests and set up payment plans and logistics. Also, you should be able to get your room free with a destination wedding in the right resort. Let me know if you need help.
Post # 10
We’re planning to rent a house, so the guests will pay their air and their share of the cost of the house. I spoke to my FI today about it and he was thinking that we might even pay for half of their lodging.
The funny thing is that I was a travel agent for 7 years, and of course the place I found ( Through VRBO) isn’t something a travel agent books. I don’t thing this group would be super interested in a cookie cutter resorts, just a place of our own. I didn’t work with groups much, but I do remember that you can get free room with bride and groom. I’ll give that some thought too!
Thank so much for all of your insight ladies! I just wanted to hear how other people did this stuff! 🙂
Post # 11
nambi_pambi: I agree with another PP that you need a travel agent. They can do all the stuff you’re worried about for you. They have special search engines that they can compare prices and get the lowest ones. My TA is amazing- if you’re interested, PM me and I’ll give you her info.