(Closed) Destination Wedding Logistics…

posted 6 years ago in Destination Weddings
Post # 3
Member
1140 posts
Bumble bee

how about leaving your room phone # for the guests to be able to reach  you? My wedding will be in Hawaii so they can contact us by cellular but I really don’t kow how I would do it otherwise…

Post # 5
Member
1239 posts
Bumble bee
  • Wedding: March 2013

@mrsbruff2b:  some tech savvy guests might have whats app for free texting overseas. i have been wondering the same thing tho. when we were in europe our friends travelling with us text us to meet them somewhere but the text was delayed by a few hours so ee eere both waiting. i guess u could leave a note at the front desk? or update a fafebook status but then all  friends would see it.

Post # 6
Member
172 posts
Blushing bee
  • Wedding: September 2012

How many people will be there? I attended a DW with about 35 guests total and this was not really aproblem. We all booked through the travel agent the couple choose so they had an idea of when everyone would arrive and scheduled a meeting point (sunset pool bar, 5pm) for the day most people would arrive. This was also the closest pool to the reception so they figured they may catch some people on the way in and they hung out there most of that first day. About 20 people got in that first day and we met, chatted, went to dinner. In fact, we could not get a dinner table for 20 by the time we were ready so we split up into 2 groups which made it easier to catch up with friends and get to know guests we just met. Everyone had an idea of the ressort layout and we compared room location and the B&G told us where their room was. The B&G had been there for about 2 days and already had a favorite beach spot so they just kind of said let’S use this spot as home base and if anyone wants to hang out with us come here. 

In this case, the ressort was not huge but we ran into wedding guests at breakfast every day. These face to face run ins in the mornign were great for planning the day. I think we had 2 days before the wedding and the rehersal dinner was scheduled so there was not so much down time. The bride and groom split up at times to hang out with their respective friends and families. Also, they had welcome bags of striped totes for all guests which ended up being the PERFECT way to find other wedding guests throughout the ressort. The totes worked well for carrying around things like sunscreen, a beach dress, botle of water, etc. and were easily reconizable. Chances are if you were looking for the bride and groom and they were not in their room you would find someone with a tote who knew where they were. One of the former blogging bees did something similar with hats for all their guests that helped to avoid sunburns and locate weach other.

So, set a welcome meeting and then use face to face time to make plans. Set a homebase for yourself and let pwople come to you while you relax. If possible, brand your guests in some way so they can find each other. Schedule a dinner one evening and it will turn into a night of time spent with your guests. 

Post # 7
Member
1239 posts
Bumble bee
  • Wedding: March 2013

@VanillaNut:  some good ideas here thanks 🙂 I think I will use the tote bag one.

Post # 8
Member
501 posts
Busy bee
  • Wedding: May 2012

We just had our DW at a resort. We had 20 guests. This was a little bit of a problem. We switched rooms during our stay, as did many of our guests. It was very hard to keep up with everyone and know who was in which room number.

We basically knew about what time everyone would arrive. We tried to find everyone as the checked in and had mostly good luck with that. I kept a list by the phone of everyone’s room number. I had to get the room numbers from the guests. Hotel would not give them out. Otherwise, we usually just called the reception and told them the guests name and asked them to connect us to their room.

 

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