Destination Wedding – Who provides transportation to venue for guests?

posted 4 years ago in Destination Weddings
  • poll: For a DW is it rude to have guests do their own transportation? (excluding wedding party & family)
    Yes it's rude - the bride and groom should cover the transportation expenses of all guests. : (6 votes)
    22 %
    It would be nice to cover their costs, but not rude if you do not. : (14 votes)
    52 %
    Not rude, guests should know that it is their own responsibility. : (7 votes)
    26 %
  • Post # 3
    11500 posts
    Sugar Beekeeper
    • Wedding: May 2014

    @espie24:  we’re doing a semi DW, most of our guests will be significantly out of towners and our wedding is about half an hour from the city – we are providing transportation because we want to make sure no one has to drive and people are spending a fair bit of money to get here.  This is something we chose to do and are making sure to keep it in the budget.  You’re not obligated to transport anyone but it’s nice if you can!

    Post # 4
    1431 posts
    Bumble bee
    • Wedding: April 2015

    Our wedding will be a DW for over half of our guest list, so we’re providing transportation for those who stay at the hotel we block rooms off for. That way everyone can get there, drink as much as they want, and no one will have to worry about getting home safe.

    Post # 5
    8907 posts
    Buzzing Beekeeper
    • Wedding: September 2013

    I did go to a DW in Maui.  Bride/groom provided transportation from the hotel to where the wedding was, and back after our reception.  We were all at the same resort so it was very nice that they provided that.  We had a rental car but I LOVED that they provided the transportation.  It just made it easier on all the guests.  It was just a little shuttle service from the hotel.  I imagine you would only provide 1 hour of shuttle time before and 1 hour after.  I don’t know what they charge there, but around here shuttle service by the hotels themselves quoted me $150 an hour or so.  If it’s something like that…$300 would definitely be worth it IMO.


    Post # 7
    1729 posts
    Bumble bee
    • Wedding: June 2013

    @espie24:  Are there cabs they could easily take? Or would this mean they would need to get a rental car? If that’s the case, I would do everything in your power to provide transportation–even if it’s a school bus (cheap and does the trick!) If cabbing is an option, then you need to make sure the venue has X amount of cabs ready to go at the end of the night (and throughout the reception) so guests can easily get back to the hotel.

    I also agree with focusing on transportation for the room block guests–you can’t be concerned about people who go off-block. Drinking and driving is a huge consideration.

    Post # 11
    8907 posts
    Buzzing Beekeeper
    • Wedding: September 2013

    @espie24:  We were all at the same hotel.  Most of the guests were family so they obviously wanted to be at the same place.  It was the Marriott on Kaanapali beach, it’s a timeshare location (which is why they stayed there) but you can book rooms like a normal hotel.  I think it’s about average on cost. I really loved the pool at the Hyatt at Kaanapali and their hotel, though they don’t have a very good area of the beach (meaning it’s beautiful but there’s just nowhere to lay out on the beach).  The Sheraton has probably the best beach area at Kaanapali (room to lay out, and great snorkeling).  It’s a fairly short walk between all of these hotels.  The other area that is nice (though tends to be more upscale) is Wailea.  Kapalua was a pretty area as well.

    If it’s a hotel shuttle, I imagine they won’t pick up from anywhere else.

    We got a pretty good deal on the room as a large part of the cost of our room (I shared with 2 female friends) was paid by the brides father.  My friend paid $500 for one week for the 3 of us.  I think it should have been about $1500 or so total if we paid the whole thing.

    I would decide on a “main” hotel where you and your immediate family want to stay.  Then I’d let people know that they can book there, though they have the option of finding somewhere else if they want.  I’d just run the shuttle from that hotel…unless you think everyone would book in different places?  The nice thing about having everyone at the same resort is that you get to see them and hang out everyday if you want!  If everyone is at different locations you definitely won’t have that.  Just something to think about.

    You pretty much need a rental car on Maui so I imagine most people would have one, it’s just nice to not worry about things that day!

    Post # 12
    195 posts
    Blushing bee
    • Wedding: May 2014

    I don’t think it’s rude but I do think it’s very nice to provide that. We’re have a DW in Key West and providing a private trolley to transport our guests.

    Post # 13
    501 posts
    Busy bee
    • Wedding: September 2011

    We paid for our guests accommodation and so they hired their own buggys for the weekend

    Post # 14
    734 posts
    Busy bee
    • Wedding: August 2014

    I think most of our guests are going to be at a hotel or a B&B/lodge nearby. I’m planning on having them all meet at the hotel where most are staying and going from there. It would be way overdoing it if I had a shuttle for each and every location. 🙂

    I don’t think it is required – but it is definitely a nice gesture for any wedding where a somewhat significant number of people will be staying overnight. 🙂

    Post # 15
    1878 posts
    Buzzing bee

    @espie24:  Your guests are responsible for themselves any anything above and beyond that is gracious, but not expected.

    For our Ritz-Carlton, Kapalua, Maui wedding, we believe that many of our guests will stay at the Ritz itself or within the Kapalua resort, and will be able to utilize the complimentary Kapalua resort shuttle.  We included detailed information on our wedding website regarding transportation services ranging from airport information to rental cars to accessing the free resort shuttle.  We included websites, phone numbers, maps, and anything else they might possibly need.


    We are providing transportation for the rehearsal dinner, as we will meet at the Ritz-Carlton lobby for the rehearsal itself, and then go off property to the Old Lahaina Lua for a Rehearsal Dinner Lua.  We will have van service for this as it is off property, and we want our guets to be able to drink, relax, and enjoy themselves.  On the day of the actual wedding, the only transportation we are providing will be from the Ritz-Carlton lobby to our ceremony site at the Ritz, and from our ceremony site to our reception. 


    Post # 16
    3344 posts
    Sugar bee
    • Wedding: April 2013 - Rhode Island

    Providing transportation is optional.  We told our wedding party up front that we couldn’t provide transportation for them because it just wasn’t in our budget.  They’re adults.  They should be able to figure it out on their own.  If you can afford it, great.  But it’s not necessary.

    Leave a comment

    Get our weekly roundup of the best of Weddingbee.
    I agree to receive emails from the site. I can withdraw my consent at any time by unsubscribing.

    Find Amazing Vendors