Post # 1
After 2 mos of searching, we finally decided on a venue. I’m reviewing the contract and I want to add a provision for postponement or re-scheduling. To give a little background, we are having the wedding in January and there is the possibility of having to cancel due to a snowstorm. I understand that it’s on us to accept this risk, but our sales director verbally confirmed that in such a case, they would move the wedding to the next available date. Being an attorney, I need/want to have this in writing.
Do you think the venue will be offended if I edit the contract to include the additional provision and ask that it be included? Or should I bring this up with the sales director first to see how he wants to go about it? Were you fully satisfied with your contract or did you request amendments prior to signing? Thanks in advance!
Post # 3
- Wedding: January 2013 - Harbourfront Grand Hall
@Jewelieee: Good idea to ask that it is in writing. I got my venue to take $200 off having the ceremony there because of the way I was going to have it set up, that was edited on the contract and then we signed it. I don’t think they should be offended, if they said it and are willing to stand by it – why can’t they put it in writing?
Post # 4
If they are willing you verbally tell you it’s okay, then I would say they shouldn’t be too upset if you asked to have it added to the contract.
Post # 5
Especially if they’ve already offered, I don’t think they’ll have a probelm with writing it in!
Post # 6
I probably don’t need to tell you this, since you are an attorney; however, if I were you, I would want more specific language than just ” … the next available date,” since THEIR “next available date” may not be at all acceptable to you (an inconvenient date, a day of the week that is not comparable with the day of the week of your original booking, etc.)
Post # 7
No, I did need you to tell me…thanks for the good point!
Post # 8
@Jewelieee: I’m very glad to have been helpful! I’m not an attorney, but, as a communications practitioner, I worked very closely with attorneys throughout my career, and I always strived to learn from them and to think as they did. 🙂
Post # 9
We asked them to make changes to document our negotiations, which they did. We negotiated a different alcohol package, a free night stay, and a few other things they promised us verbally. I pointed out those items and they changed it. If they already agreed verbally, it should be a breeze to write down.
Agree re specifics of “available”. Also, does it only cover snowstorms or is it for any weather related incident? Or any “act of God / force of nature” – aka out of your hands? Also what happens to the food in that case – do you pay for the unused food (paying twice) or do they? If you pay, do you pay for wholesale price?
Post # 10
@Jewelieee: I too would want something like that in writing.
We booked our venue really far in advance, but they were guaranteeing the current food and drink prices, and also room prices (it’s a hotel). I wanted to ensure that not only would we definitely pay those prices, but we would also get the same quality of food and drinks, and so I had them write EVERYTHING into the contract.
Demanding? Perhaps. But weddings are expensive and I didn’t want us faced with having to pay hundreds more nearer the time.
So, if they have verbally agreed to it, I see no issue asking them to write it into the contract, because for me, a verbal agreement is meaningless, they can easily go back on it.
Post # 11
@Brielle: You should be become an attorney! Hehe.
@kay01: Hi! Yes I’m making the provision cover “force majeure events” which covers acts of God and any and all unforseeable, uncontrollable events including snowstorms. As for the food, I think that any re-scheduling would happen before they start preparing the food for the event. Like the entrees are ordered tableside so the kitchen wouldn’t know what to prepare until the guests sit down for the reception.
Post # 12
@Jewelieee: Do a search on here for people hit by hurricane Irene. I seem to remember someone having an issue that the place had stocked food that wouldn’t keep/they couldn’t reuse in those quantities. e.g. fresh steak or fish, that would not taste so good one week later.
Post # 13
@Jewelieee: My only advice would be to make sure that it is worded clearly, presumably whoever you are working with at the venue is not an attorney, if you change the contract and it is not immediately understandable to the other party it may turn into a big pain. You may want to suggest the change to them verbally and let them prepare the amended contract.
@kay01: Food loss due to an act of nature should be covered by their insurance. If they cancel the event then they would be liable for it.
Post # 14
@kay01: Eeek. Thanks for sharing the threads. I didn’t think about the possibility that they might make us pay for stocked food items. You can never be too careful, right?
The sales director actually got back to me and included my drafted provision verbatim (except that he added a couple words) in the contract. I had put that we can re-schedule with no additional cost or penalties so this should include being charged for unused food. In the case that they do try to pull shenanigans, I’d threaten to sue over it. Hehe. I doubt it though, this venue is considered #1 in NJ and presumably wouldn’t cause such a problem, not to mention their rep would be ruined if they did something like that.
Post # 15
@Jewelieee: Our venue didn’t have anything in the contract about rescheduling due to weather. It was super important for us to have that in there because it was in Mexico at the start of hurricane season and we spent a ton of $$ on the plane tickets & lodging and travel insurance for that reason. We just asked the coordinator to add it in there and our concerns as to why we wanted it. It was no problem at all- they added it in for us quickly and we signed the new contract a few days later! Just make sure it’s in clear language and read it super carefully (a few times) before signging!
Post # 16
@Jewelieee: My husband is an attorney and he edited our contract with a major hotel chain. The main thing that I remember him editing is that he put in a provision that the food prices for the date we signed the contract would be honored and added the menu with prices as an addendum. That actually worked in our favor because they raised several of their entrees by $10 to $15 a person. It was not a problem to edit. If I can remember what else he edited I will let you know. I think he may have changed our liability for cancellation to a lesser amount as well.