DIY Open Bar Stories Please

posted 3 years ago in Food
Post # 3
Member
99 posts
Worker bee
  • Wedding: July 2014

+1, We’re providing our own alcohol too but I’m also wondering about a lot of thoes same things.

Especially wondering if we need to hire or designate a bartender or if it can just be self serve.

I think what you buy and how much of each kind of liquor depends on your guests.

For example we know that most of our guests drinking beer, wine, rye, and rum so we will focus on that but have probably a bottle of vodka, gin, etc (planning for 150+ guests).  And we are thinking we need to account for about 6 drinks a person (5 hour reception)

Post # 4
Member
195 posts
Blushing bee
  • Wedding: October 2013

At my first wedding we had large eskies/coolers filled with wine, 3 types of beer, 2 flavours of cruisers, bourbon cans and rum cans…Oh and soft drinks and water! Table places each had appropriate glassware for everything, no one seemed to have an issue with the self serve…including the bridesmaids who snuck out back and had beer bongs!!

we’d all up spent just over 1k on the booze, had plenty left over. That wedding had 130 guests. There were 4 dozen bottles of wine – 3 white, 1 red. 9 cartons of beer, 2 cartons of cruisers, 2 cartons each of jacks and rum, 1 dozen bottles of champers.

Dont know if that assists much !!

Post # 7
Member
195 posts
Blushing bee
  • Wedding: October 2013

The only thought i have regarding whether or not you’ll need a bartender is the venue maybe…here in au it depends on whether the reception is at a licenced venue, therefore you’d need someone with a rsa (responsible service of alcohol) so I’m guessing your event coverage is something similar. My first was on a private property and was a very laid back event so i think taking into consideration the type of event and the guest list may help you decide on a bartender. For the cost of hiring someone i think will give you peace of mind that noone will be breaking nails or damaging clothes trying to open drinks etc

Post # 9
Member
195 posts
Blushing bee
  • Wedding: October 2013

@Waitingbee57:  mmmm signature drink…yum! Keep it classic…unless you want lots of leftovers to enjoy yourself 😉

Post # 11
Member
195 posts
Blushing bee
  • Wedding: October 2013

@Waitingbee57:  especially of the alcomoholic kind 😀 feeling very deprived here…38 weeks pregnant….cant wait to enjoy a nice one again soon :))

Post # 13
Member
2546 posts
Sugar bee
  • Wedding: April 2013

From my wedding. I was worried it was too little (husband’s friends and many of mine are big drinkers) but everybody that helped me agree on the amounts and it was perfecto:

 

Wine: 1 bottle per three people. If you’re having your wedding in the summer, do 50% sparkling, 25% red and 25% white. If you have a lot of older folks, increase the red a bit. (This aside from the champagne for the toast)

 

 

 

Liquor: about 5 ounces per person. My caterer recommended to buy vodka, scotch and rum as those are the most popular and versatile.

 

 Beer: two bottles per person. We did 33% Corona, 33% Heineken, 33% Newcastle brown Ale.

 

 

 

 

 

 

 

Post # 14
Member
2546 posts
Sugar bee
  • Wedding: April 2013

Forgot to add:

I don’t remember exactly how much I paid, I believe around $300 excluding the liquor (which was a gift). bartender “came” with my caterer and was included in my bill (but they let me buy the alcohol)

Post # 15
Member
3442 posts
Sugar bee
  • Wedding: July 2013

We’ve budgeted between $600-$800 for alcohol for our 5hr reception with 100 guests.

We hired out bartender off craigslist. He seems quite nice, and planned our bar for us.

Here is the breakdown of our budget/bar supplies:

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Bartender:

5hr Reception & 2hr Planning/Set-up: $140.00

Beer

Keg (Bud Lt. or Coors Lt.): $102.99 w/ $30 keg deposit & $30 tap deposit.

Fifths of Liquor
3 Whiskey (Canadian Club 13.99 / Seagrams 7 $11.99)
3 Vodka     (Smirnoff Red $12.99)                     
3 Rum (Captain Morgan $14.99 / Bacardi $11.99)
2 Peach Schnapps ($12.99)
3 Amaretto

1 Kahlua

Wine

12 Bottles


Mixers
8 Coke
7 Diet Coke
6 Sprite
2 Diet Sprite
2 Tonic in 1 liters
2 Cranberry Juice
1 Gallon Orange Juice
2 Zing Zang Bloody Mary Mix

4 Sour Mix

1 Half Gallon Full % Milk

Bar Items

Sipper Straws
Bev Naps
280 9-12 ounce cups (for wine and mixed drinks)
300 16 ounce cups  (for beer and soft drinks )

Garnish

6 limes
6 lemons

Cherries
Olives
100 lbs ice

(I’m probably over-buying on some stuff, and I may be under-buying by not getting another pony keg, but I don’t feel like re-paying the keg & tap fee)

Mind you, my wedding hasn’t happened yet, but this is what I’ve planned.

Post # 16
Member
99 posts
Worker bee
  • Wedding: July 2014

@bebero:  Awesome breakdown of how much to buy of everything!

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