Post # 1
Hello Ladies and Gents of the Hive!
At the moment, FI and I are considering a destination wedding and hiring a wedding coordinator to handle all the business abroad. However, there’s a possibility we still might just do an at-home wedding instead. I know that having a wedding planner/coordinator is a great idea regardless of location, but I would like to save the money and do things on my own should we have a wedding stateside.
Anyways, I was wondering if FI and I are going to do all these projects, I’m wondering how the day of the wedding is going to be handled. I’m completely lost about this partly because I’m a control freak and I can see myself wanting to do everything up until the last minute (which I know isn’t a good idea), but also because I’ve only been apart of one wedding recently and it was all handled by a coordinator so I don’t know what was happening behind the scenes.
Are you guys planning on setting up everything yourselves (as in hours before the ceremony and before you even get ready)? Are you having your bridal party do the decorations before/after they get ready? Are you recruiting your friends/family members to do it all and trust they will set up everything how you want it while you’re getting your hair and make up done? Are you preparing anything the nights before and if so, what? When are you having the flowers delivered/preparing the center pieces, etc?
Any insight into this would be much appreciated! 🙂
Post # 3
I will not be having a DOC. I think it will be fine.
The venue will have the chairs/tables & linens set up for 9am. I have a couple people who will be bringing in the centerpieces and setting them up. Someone there to receive the cake when it is delivered and meet the band to set up.
I’m going to do detailed schedules and give them to the wedding party and parents so that everything runs on schedule.
Post # 4
We did not have a DOC and don’t regret it! With competent vendors you shouldn’t need a DOC. Our florist, caterer and venue coordinator set everything up. I gave each vendor a document detailing what they each needed to do. They each followed my instructions and didn’t bother me with anything on the day of!
Post # 5
We had a friend of our be our DOC and I’m SO glad we did! Considering I was a major DIY bride I didn’t have a venue coordinator to get things set up or anything like that. She literally saved my mom’s and my girls lives that day…
She did a fantastic job getting our Ceremony lined and timed out at the Rehearsal like when to open the doors and how far apart the girls needed to be, along with our musician friends and their cues for the processional & worship song mid-ceremony. And she made sure all the guys & fam were where they were supposed to be the day of. My mom was VERY VERY thankful b/c she knows that all the detail things on the day of would’ve fallen on her.. but she got to just help me and not worry about anything!.. lets just say she’s getting her a thank you gift too! lol
I’m pretty sure that if we hadn’t had my friend step in for that I would’ve really regretted not budgeting for one.
Post # 6
You assign your close friends and family to put up any diy decor, and you leave a detailed schematic with a color coded legend that shows where every little thing goes. Have someone as type A as you are be the one in charge. This is your day so you will need to have time for yourself, and probably will not have time to decorate much.
Having everything labeled and ready will be a huge plus when someone else is assembling the decor. As far as having a coordinator there have been many times that I have offered my services to a bride whose wedding I was in, so which ever BM would do a good job could be appointed to take charge. I always make a detailed list for the DJ and keep a copy for myself so that we are on the same page.
I am not having any floral. I know the pain that it can be. All of my centerpieces contain feathers and will be preassembled, boxed and labeled. We are going to try to decorate the night before, but only if we can avoid being charged the extra room rental fee for coming in the night before….if not we will have access at 10am and the wedding starts at 2pm. My mom has recruited several of her friends to come in and help 🙂
I am a DIY wedding warrior…I have a story about my first DIY wedding
Post # 7
Awesome! Thank you ladies for your advice! I feel a little better about it.
Post # 8
Make a plan and then delegate and give up control. haha I know that’s easier said than done but you won’t want to decorate the morning of your wedding. We didn’t have a DOC but used family and our catering manager oversaw the tables. I labeled EVERYTHING the day before the wedding using masking tape, paper and sharpie so it could be seen and would not fall off. We loaded everything into my brother’s truck on Friday evening and Sat. morning, he and my cousin drove to the reception venue and loaded in at 8am. We had met with the catering manager a week before the wedding and went over everything for the tables, I even made her a PowerPoint slide with a table mock-up so she had a sample. Then I just left everything up to her and my notes. 99% of the stuff came out as imagined but some of it, I never even saw on the day of only in guest photos did I note how nice the candles on the guest book table looked and other such things. As long as you are working with someone you can trust and you write good notes, someone else should be able to execute your plan.
Post # 9
This is my schedule. I think I have everything! I’m also adding 5-10 minutes onto each time. I’m not telling everyone they have that extra time, but trying to get a group going always takes longer than expected.
Time Task Who
7:00 AM Wake Up Call Everyone
8:00 AM Make Breakfast
8:30 AM Eat Breakfast Everyone
9:00 AM Decorate Recep.
11:00 AM Hair / Makeup Bride/Bridesmaids
12:00 PM Get Ready Groom / Groomsmen
12:30 PM Eat Something!!! Everyone
1:00 PM Pictures Bridal Party
2:00 PM Set Up Cer. Chairs
2:45 PM Prelude Music Mark DJ
3:00 PM Guests Arrive Everyone
3:05 PM Groom / Sam Walk in
3:07 PM Bridal Party Walk in
3:10 PM Bride Walks in Bride
3:11 PM Vows, hand-fasting, etc.
3:45 PM Pictures Bridal Party / Family
3:45 PM Happy Hour Everyone
5:00 PM Dinner Everyone
6:00 PM Toasts Everyone
6:15 PM Dessert Everyone
6:30 PM 1st Dance/Parents Dance
6:45 PM Dancing Begins Everyone
10:00 PM Quiet Hours Begin 🙁
11:00 PM Tear Down
Post # 10
I do have a coordinator/wedding planner but as soon as I am done my schedule with her, I will post it on here!