Post # 1
Hey all, I am DIYing all of my decorations, I am curious — what do other bees who do that do on the day of to get it all set up? My venue double books a day, so for breakfast/lunch the room is used by someone else. It can’t be decorated until like 3 pm or later (for a 630 reception) and by 3 I will be on my way to the church. So, clearly I can’t DIY my own decorating even though I made the decorations. All the most important people, the people I would trust to help me from among my friends, will be at the church too. So, do you hire people to set the decorations up? Who would you hire to do this?
Post # 3
What about a Day of Coordinator? I’m decorating myself, but we get the venue the night before so I’ll have tons of time. I’d hire a DOC in your situation I think. Or find some aunt or someone to set up 🙂
Post # 4
We are hiring a day-of coordinator to help w/ set-up. If this is in your budget, it may be helpful. Maybe the church has a coordinator? Other than that, I’d say a couple of good friends that you know can handle the decoration & still be back in time for the ceremony.
Post # 5
I have a wedding planner, so she will be making sure that everything gets setup for us. I highly suggest that if you can budget for it to get at least a day of planner. The last thing you want to be on your wedding day is so stressed out that you can’t even think and relying on the goodwill of your friends and family can be a good thing, but they will be more relaxed and have a more enjoyable time at your wedding if they don’t have to worry about the setup.
Post # 6
My ceremony is at 5:30 – we (along w/ our other vendors) are allow to start setting up 2 hours prior. My caterers charge an extra $100 to set up everything – this is optional and they will set up the centerpieces, escort table, candy buffet, and card table. I will just be going in to make sure everything is the way I want it.
Can you check w/ your venue to see if they do this as well? You don’t want to be rushing around yourself trying to set everything up. I know I will be doing a “mock set-up” and taking pictures so they know exactly how I want everything set up!
Post # 7
I’m lucky–we have an evening wedding and our ceremony and reception are in the same place. We’re also allowed to set up our decorations that morning, around 10:00. Since we’re having it at a community center/hall, we get a volunteer or two to help us as needed…maybe look around local youth groups/churches/etc. to see if you can get someone to help out if a DOC isn’t in your budget?
Post # 8
I hired a DOC and this was one of my main considerations when deciding to do it. I literally forced room into my budget so I could have her and some peace of mind.
Post # 9
We are in that same boat! Our caterer also comes with a coordinator that will do that stuff for us.
Post # 10
I’m like some of the previous posters here, and we get the venue the night before (unless something changes drastically, which I HIGHLY doubt since we’re already penciled in for that weekend… always good to be friends with the venue owner and tell him two years prior, hehehehehehe).
In your case, I’d look to see if the venue has a co-ordinator or if they could recommend someone (or a couple different someones). Also, check to see what they suggest; if this is typical for them, they’d bound to know what other brides have done.
Post # 11
Yeah, the restaurant staff wont touch decor for any cost, believe me I offered extra cash for setup help!!
Post # 12
Yikes. Our reception hall sets things up for us.
I’d suggest a DOC. The cost will totally be worth not having to stress about it. Or if you have a sister or someone in town, maybe see if she has some girlfriends who would be willing to help for some extra cash?
Post # 13
I have a friendor DOC. She is getting married 3 mo before me and we’re DOCing for each others’ weddings. I think that her and my dad will do the set-up because my dad needs, what, 10 minutes to get dressed? lol. So he can help her with the stuff like draping and hanging stuff form the ceiling and whatnot. Also, I’ll be in the building so I can poke my head out if I need to… but I’ll be getting dressed.
Our situation is a little easier though bc our venue does a lot for us. We’re doing an all-in-one place and the ceremony space will actually get flipped to the dinner space… so the servers will be in charge of doing all centerpieces and they’ll also tear them down at the end of the night.
Post # 14
@afbacher: Yeah, I teach college and I think I can find some students, with REFERENCES who can use some extra cash to set up. ;). I was just curious how people did it.
Post # 15
Between our caterer, our florist, and our DOC, I made absolutely certain we wouldn’t have to touch a single thing on the day of the wedding. I wanted to have that time to enjoy my friends and family and relax and have fun. I was wound up enough as it was, I can’t imagine if I’d had to stress about getting our DIY stuff set up too! Our DOC was clear that it was part of her job under our contract to set up all of the decor elements on the day of the wedding, ensuring that my husband and I had nothing to worry about but enjoying the day. I handed everything off to her the day before the wedding, after the rehearsal, and we loaded it all into her SUV. I made sure to tell her that if she had any questions on the day of the wedding about how we wanted everything set up (which of course we had already discussed in detail, but just in case) that she should feel free to come ask. There were a few things she asked on the day of but for the most part it was like a miracle. She was a hell of a deal too, I paid a pittance for her – if anyone needs a recommendation in Seattle for a DOC, PM me!
Post # 16
My family is helping. Our venue is only 15 mins from my house so we’re meeting up at 10 am to set up before the caterers arrive at noon. That way we can head back to the house to get ready while they finish setting everything else up.