Do we really need to reserve hotel blocks?

posted 3 years ago in Logistics
Post # 2
Member
343 posts
Helper bee
  • Wedding: May 2014

If you don’t think there will be much of a price difference and you don’t think you will have enough rooms to fill, then I wouldn’t do it. We had to do to because the oil field boom reached our town. We don’t even have an Interstate through here and a reasonable hotel is close to $180 night. (If you can even find one) 

Post # 3
Member
913 posts
Busy bee
  • Wedding: November 2014 - 11/15/14-Vineyard

I thought the same thing but when I called (we only needed about 11 rooms) they blocked those and gave about $80 discount.  It can’t hurt to ask! Call and get quotes from a few hotels in the area. 

Post # 4
Member
558 posts
Busy bee
  • Wedding: August 2015 - Alexander Homestead

MrsTtoB:  That’s really good to know but is your reception being held at the same hotel that offered this discount? 

cbj9:  I am very much in the same boat as you and was not considering doing any hotel blocks.  Furthermore, the wedding will be at a historic home and there are no hotel accomodations on sight so I was thinking I would just include a list of nearby hotels on the website so that guests could do their own price comparisons and select the hotel that is most convenient for them.  Is that tacky?

Post # 6
Member
913 posts
Busy bee
  • Wedding: November 2014 - 11/15/14-Vineyard

ComputerLove06:  no – our reception is at a vineyard about 20 minutes away. I got about 4 quotes and they were all realllllly nice and offered pricing less than advertised. The one we went with ended up giving us our room for the night for free and also had a lounge for the “after-party”, restaurant for next morning brunch (both with reserved areas for us, and also offered a shuttle to and from the venue. Call and ask for their sales departments to get a quote on room blocks. A few phone calls could save you and your guests hundreds of dollars. 

Post # 7
Member
42490 posts
Honey Beekeeper
  • Wedding: November 1999

cbj9:  I have never ended up reserving a room from a room bock for any wedding we have attended. I can always get a hotel of  my choice at a good price by booking online.

Post # 8
Member
558 posts
Busy bee
  • Wedding: August 2015 - Alexander Homestead

Oops! Just noticed my type-O. I meant no hotels “on site.”

MrsTtoB:  That is really good to know that that is an option! I will be sure to look into it just in case I luck up as it sounds you did and can get a better room rate.  And I’ll be sure to ask for the appropraite department as you suggested. 

cbj9:  Maybe it wouldn’t hurt for both of us to do the same just in case! I am all for discounts and would feel good knowing I was able to save my out-of-town/overnight guests a few dollars. 🙂

Post # 9
Member
472 posts
Helper bee
  • Wedding: December 2014 - The Villa

I’ll just say that it doesn’t cost you anything to block the hotel rooms AND if they aren’t booked by a certain date, they release them anyway. There’s no extra work for you (calling hotels, etc.) if you use a company like Hotel Lobbyists… they do it all for you. & the services of that company are so FREE!

  • This reply was modified 2 years, 5 months ago by  NYE2014.
Post # 10
Member
595 posts
Busy bee
  • Wedding: September 2014

NYE2014:  Not always true. If we reserved more than 20 rooms, we had to sign a contract. If all 20+ rooms (we reserved 40, 90% of our guests are out of state) aren’t booked by the wedding, then we are responsible for the cost of the unused rooms. I’m not worried as I know they will all be booked, and if they aren’t it will just be a few.

Post # 11
Member
472 posts
Helper bee
  • Wedding: December 2014 - The Villa

 

thehappiestbridetobe:  Good to know… guess the policy varies by hotel. I have 20 on reserve and it didn’t cost me (and won’t cost me) a thing!

Post # 12
Member
43 posts
Newbee

I think that its worth it to do it- MOST hotels will give you a complimentary room block of like 10 rooms. There is no obligation on your part. I went to the convention and visitors bureau website for my city (Denver) and filled in a request for proposal and they did all the work. Within a week I had email offers for room blocks from a bunch of hotels. I just picked 2 and got the complimentary room blocks (10 rooms at each hotel, 20 total) I put the booking info up on our website and that was it! One of the places I picked was a Marriott hotel since I am a rewards member and some of my family members have used my rewards number when booking so I am accumulating points which is a bonus! I think for the amount of work it takes (very little) it is worth it to do for your guests, its more about giving your guests directions, when they are from out of town its nice to all be at one location.

Post # 13
Member
111 posts
Blushing bee
  • Wedding: May 2014

If there are no strings attached, I’d definitely book a block. There are other benefits besides just slightly lower rates. We didn’t have any penalties if our block wasn’t filled, and it turned out to be SO helpful because the hotel ended up being completely booked on the night of our wedding. Without the blocked off rooms, our guests might have had some difficulty finding a place to stay. Also, the hotel offered us free room nights if we met a certain threshold, which meant we were able to give our parents complementary rooms. 

Also, even if rates are already low, everyone likes the chance to save ten bucks!

Leave a comment


Sent weekly. You may unsubscribe at any time.

Find Amazing Vendors