Do you feed vendors?

posted 3 years ago in Food
Post # 3
9137 posts
Buzzing Beekeeper
  • Wedding: November 2013 - St. Augustine Beach, FL

@jb20:  Generally yes because s/he will be with you for 4+ hours which include a meal time.  Most ceterers offer a vendor meal you can order for them unless the photographer’s contract specifies something else.  Check the contract and don’t be afraid to ask your photographer.

P.S. A fed vendor is a happy vendor and a happy vendor does better work than a tired, hungry one.

Post # 4
720 posts
Busy bee
  • Wedding: March 2014

Absolutely.  Ours actually wrote a hot meal required into the contract.  

Post # 5
6455 posts
Bee Keeper
  • Wedding: June 2013

Yes. The other alternative might be them leaving to get food and I’m assuming you don’t want them to leave.

Post # 6
1491 posts
Bumble bee
  • Wedding: August 2013

@jb20:  Yes. Otherwise they may take an hour off to find food on their own because if they’re standing up and carrying heavy equipment for 8 – 10 hours they will get hungry and tired, which means you lose photo time. And, some caterers offer a vendor “meal” which is a dinky little sandwich how can they feed themselves on a little sandwich when they’re working harder and longer than most other people at the wedding? I would recommend a hot entree served near the beginning of dinner service – which you need to specify to the caterer – and your photographer will be all that much more thankful for it!!


Post # 7
525 posts
Busy bee
  • Wedding: October 2014

I asked my photographer that and since we weren’t entirely sure how many meals to budget for. She was very nice and said if we couldn’t afford an extra plate that she would make sure to eat well before she arrived.

Luckily we only have her and the officiant to feed if he decides he wants to stick around to eat. 

It is better to ask and know than to wonder.

Post # 8
2798 posts
Sugar bee
  • Wedding: May 2014

@jb20:  You are either feeding them, or you will need to expect them to leave to eat at some point.  The only exception to this is if you are not having them attend your reception.  If you are having 3 hours of cermony coverage and nothing else, you can get away with not feeding them. 

Post # 9
1327 posts
Bumble bee
  • Wedding: April 2014

Yes.  Many have that in their contract, plus since they’ll be there all day it just makes sense.  Most cateres will have a vendor meal you can order for them which is less expensive than what guests are served.  For example our caterer does basically a larger version of the kids meal for vendors, so they get like a grilled cheese or chicken fingers but it’s a larger serving that the kidos get.  Or sometimes they’ll do a smaller version of the guest meal (entree but not the salad and dessert course).


Post # 11
309 posts
Helper bee
  • Wedding: April 2014

@jb20:  Absolutely.  All vendors that are there for 4+ hours should be offered a meal.  People need to eat.  Of all the vendors involved my photographer is about the last one I’d want cranky or lightheaded or resentful over me not feeding them!

If money is tight, check with the caterer on doing a less expensive staff meal, even boxed lunches would suffice.  You really must offer something though.

Post # 12
1180 posts
Bumble bee

Yes. Feed your vendors. They are going to be there all day working hard, you don’t want them going hungry. Also, as a previous bee mentioned, some vendors write it in their contracts. Not only some require a meal, some go further to tell you that they want to be served what guests are having (or something comparable). This is to avoid the “vendor” meal so caterers/venues serve that are more like box lunches…or worse.

Make sure you review your contracts carefully or ask if they don’t mention it so you can budget accordingly.

Post # 13
8850 posts
Buzzing Beekeeper
  • Wedding: August 2013 - Rocky Mountains USA

@jb20:  Most places need a firm list 2 weeks early, so you’re probably ok to still work in the meal.  I would definitely do the best you can.  A hungry vendor is a probably a cranky, not on top of her game vendor.

Post # 14
8282 posts
Bumble Beekeeper
  • Wedding: July 2012

Yes.  There were 50% off.

Post # 15
11469 posts
Sugar Beekeeper

@jb20:  Yes. He will be there for hours and hours capturing your event. You will need to provide a meal for him and any assistants or second shooters that he brings.

You will also need to feed your DJ, wedding coordinator and any other vendors that will be there from start to finish. We had about seven vendors that we fed. Our venue did charged a discounted rate for vendor meals though just FYI.

Post # 16
832 posts
Busy bee
  • Wedding: December 2012

I had a seat at a table and dinner for my photographer and DJ. You do need to prrovide a meal for them. Our venue discounted the vendor meals even tho they were the same as what the guests ate, so ask your venue. Also, If you feed them then they wont miss any part of your wedding. My photographer sat down and ate with our guests but much faster and was there for any photo ops that may have happened. If you dont feed them, then they get to leave for an hr to find their own dinner.

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