Emailing Wedding Invitations

posted 3 years ago in Paper
Post # 2
Member
115 posts
Blushing bee
  • Wedding: October 2015

Well, to answer how to make it so that there is not a massive list of recipients, use the Bcc function when you send the email. That will hide the emails of all your guests. I would reccommend creating a wedidng website, and emailing a link to the site, where you can properly display your invitation on a page there. Hope that helps!

 

Post # 3
Member
21 posts
Newbee

You might be able to use MailChimp, which is an email newsletter service… or, I think Glo is a site that from what I’ve heard sounds like the kind of place that you can customize. 

Post # 5
Member
11740 posts
Sugar Beekeeper
  • Wedding: November 1999

Unfortunately, when you send out an email, it is going to end up among a group of sale ads and happy hour plans.  That’s just the nature of email.  If you can’t afford to mail physical invitations, you can’t stress about how they’re going to show up in an inbox, or what messages they’ll be surrounded with. 

I agree with BCCing everyone.  I would get annoyed to find my email address sent out to a large group of people, many of whom I probably don’t know. 

Evite has wedding invitations, if you want to go that route.  It’s easier to track that way (you can see when they’re viewed) and they have an option to hide the guest list.  I don’t think you can upload your own invitation there, though.  The link via email to a website with your invitation might be the best option.  You’d want to password-protect the website, and share the password with your guests in the actual email that has the link so they can easily access the site.

I think the biggest issue you run into is that your invitation may get caught up in spam filters.  Spam filters detect messages that have lots of BCCed addresses and contain links.  I don’t go through my spam folder, so if it got sent there, I might never see it.  Such is the nature of the beast, though.

Post # 6
Member
720 posts
Busy bee
  • Wedding: September 2014

astra1039:  What about taking a screen shot of your invitation, than going to word and pasting it there and removing the ads. Save it as a word document and than attach it as a file and the BCC it out to all guests. Make sure you keep track of your RSVP’s so that your e-mail doesn’t end up in someones junk mail box! 

Post # 7
Member
1590 posts
Bumble bee
  • Wedding: March 2014

You could attach it and put “please see attached invitation” in the body

Post # 8
Member
265 posts
Helper bee
  • Wedding: June 2014

astra1039:  As one poster said evite is a great idea. One suggestion would be to check your privacy settings so that only you can add and share the evite. 

I know you said you didn’t want to get into a paper vs email debate…but just a few thoughts. 

Emails are quickly forwarded sometimes without people even thinking about it.  You had said you’re having a small budget /wedding. So in theory you could email 20 people and have 200 people show up and some of these guests may not be people you wanted to come or have RSVPed. 

Another thing, you mentioned you aren’t very email savvy well most people over 50 don’t really check email more than once a day and some once a week. I don’t know if that’s a demographic in your guests but something to think about. Also with viruses in attachments some people just won’t click on a link or download and still others may be in the SPAM folder. 

Personally, rather than sending an email, I would send a postcard with the wedding link on it. Some even have covers so the inside info is private during transport. But since mailing is not an option, I think the next best thing would be a personal phone call. 

Final thought: Invitations set the tone for your wedding. People don’t get married to get gifts. But  I will admit receiving an email vs an invitation may lower my expectations and the amount of money I would give to “cover my plate”. As a guest I would feel disrespected or like I was an after thought to invite. 

Either way, congrats and good luck. 

Post # 9
Member
1627 posts
Bumble bee
  • Wedding: September 2010

Paperless Post has great invites. I like the idea of an emailed invite. In order for it not to get lost in my InBox I would suggest a very clear Subject Line. 

Wedding Invite from Your Full Name

OR Wedding Invite from His Full Name 

Different subject lines based on the guest’s closeness to the bride and groom.

As soon as I open the invite I would want to seee the full color invitation with all pertinent info on it- no other typed messages in the email body.

OR 

A short note and an invite attachment.

I would test a few emails with you and your groom and close family with different email carriers to make sure the emails open as intended. When it comes to company emails your email may get quarantined altogether.

Post # 10
Member
1627 posts
Bumble bee
  • Wedding: September 2010

gemchick82: all your cautions about people receiving the invite and even the guest list expanding are good. However, I disagree about the gift aspect. First I only give what I can afford so “covering my plate” is not something I do because really how much do I know is really my portion of the venue,  place settingñ flowers, food, entertainment. The true cost of each invited guest-reception expenses divided by number of guests. Second, an email invite would signal to me a green, environment friendly, modern, cost-savy bride. No need to worry about any bride and groom’s budget. They invite people they can afford to host, however they plan to host. And I give what I can afford to. That’s the deal.

Post # 11
Member
11740 posts
Sugar Beekeeper
  • Wedding: November 1999

gemchick82:   Invitations set the tone for your wedding. People don’t get married to get gifts. But  I will admit receiving an email vs an invitation may lower my expectations and the amount of money I would give to “cover my plate”. <br />

I completely agree with this sentiment.  OP, this may be something to take into account.  To me, an emailed invitation is going to signal a relaxed or informal event.  If you are planning on having a more formal event, you may want to prepare for some more obstacles ahead, like politely conveying appropriate attire, as an invitation usually does this for you.

Post # 12
Member
8 posts
Newbee

Why you don’t make your wedding site?It will help you a lot.You can send your photos,all attachments, all inforamations through this site.

Post # 13
Member
8425 posts
Bumble Beekeeper
  • Wedding: April 2013

astra1039:  Maybe send the email as an attachment?  I think as long as you’re wedding is really causal, an email invite should be ok.  We were on a really tight budget, but I designed our invites and printed everything at home, would this be an option for you?  These invites cost me just under $0.50 each including the inserts, ribbon and envelope.

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