Expensive Room Blocks, Ah! :(

posted 3 years ago in Logistics
  • poll: Expensive options only for Room Blocks in Traverse City... what to do?!
    Stick with the blocks in Traverse City ($200/night) : (6 votes)
    100 %
    Look for cheaper lodging outside the city (40-60 min from venue) : (0 votes)
  • Post # 3
    871 posts
    Busy bee
    • Wedding: March 2014

    @idolina:  I would set up two in city expensive options (two since it seems to be booking fast) and two out of city options and let your guests decide what they want

    (this is under this assumption that you do not have to pay anything to set up a block which has been my experience)

    With your STDS (if not out yet) add a memo card (like a cheap buisness card from vistaprint) explaining that hotels book fast and their is a price difference but higher price means closer to venue. If you have sent them out (and even if you havent) put a tab on your wedding website if you have one about it. I would include a note about hotel situtations again with invites because no matter what you tell them some people will wait until the last minute. 

    Post # 4
    8680 posts
    Bumble Beekeeper
    • Wedding: October 2014

    Have you looked into smaller bed & breakfasts? They might be somewhat cheaper for your guests, and more cozy!

    Post # 7
    845 posts
    Busy bee
    • Wedding: June 2013

    @idolina:  Take a deep breath. It’s safe to assume that all of your guests are adult or are attending with the supervision of an adult, right? So that means they all have a basic understanding of how to look up accomodations, budget for the trip approprately and in a timely fashion.Don’t underestimate how resourceful your guests can be.

    it’s courteous, but not required, to have SOME kind of hotel block available for guests. Definitely spread the word that hotels book quickly. I’ve attended weddings in much more expensive and isolated parts of the country and it all worked out! People can double-up, stay farther away, or choose to make the drive. If you find people decide to stay farther away in the same area, you could always organize a shuttle. Have you looked into vacation rental homes? A vacation rental group might help you book a group of homes close to your venue. 

    Even still, if it is too expensive for some guests to attend, it will be ok. It happens. The seriously dedicated folks will find a way!

    Post # 8
    8680 posts
    Bumble Beekeeper
    • Wedding: October 2014

    @idolina:  I actually just looked some of them up, looks like the B&Bs start at around $119, which would be more affordable. This could be something for you to look into.

    Also, sometimes they will offer cheaper rates [like hotels] for wedding parties.

    Post # 9
    43 posts

    I have this same issue. Our wedding is in Chicago next October, I mainly tried to avoid the weekend of the Chicago marathon. However, the weekend we ended up choosing was the start of a National Opthamology Conference in which over 40,000 doctors will be reserving hotel rooms. 

    Needless to say our room blocks are not ideal. Many of our top choice hotels will not even accept blocks that weekend because they are host hotels for the citywide convention. 

    I think I contacted close to 30 hotels and finally settled on three different blocks. One is reasonably priced in a perfect location but do not have good reviews on TripAdvisor. The others are either not an ideal location or overpriced. 

    In this scenario, I think the only thing you can do is to provide your guests with options in different price ranges and hope they understand. Our blocks range from $159-$229 per night but I still feel guilty about it. Good luck!

    Post # 10
    1298 posts
    Bumble bee
    • Wedding: November 2012

    @idolina:  another option would be if there are groups or families attending, they may be able to rent a vacation home or cabin through http://www.vrbo.com. It can be cheaper per person that way  instead of two per hotel room if people don’t mind sharing a house together. 

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