Post # 1
I dunno why. I’ve been doing everything I can to keep the pace at an even keel and each time my little wedding reminder sends me an email on what to do, I find that I’ve either already done it or it’s in the works. Until it came to the hotels.
I know my family will want to stay in a hotel near my parents. My FI’s family uses a hotel about 30 miles away near his family whenever they are in town. Then there is a hotel (The Westin) that is close to our actual reception site that I chose as another option for everyone else. (there is about 50 miles between our ceremony site and our reception site) I asked for quotes, contracts, etc. and found there was this little clause in them…. if you don’t use the entire room block (10 rooms), your "guest block rate" which at this time is $119 a night goes up to the full room rate of $210 a night. So that means if 9 rooms are sold at $119 and we don’t sell that 10th room before the release date, then the 9 rooms go to $210. And it’s not just one hotel that is doing this. It’s ALL of them except for The Westin. (And wouldn’t you know it, it’s not close to anyone just the reception site)
I have a headache.
There isn’t any way I’m going to be able to book 20 rooms. (even though I am giving my guests 4 hotel options… inexpensive(Hampton Inn), close (The Westin), and 2 that are near both sides of family. Do I just leave it and see what happens? Or do I narrow down everyones choices? UGH!!!!
On top of that… I made the mistake of figuring out how many paychecks until the big day. DON’T DO THAT!!! I feel sick to my stomach now that I found out it’s only 8 and we don’t have even 1/2 of everything paid for yet.
I need an asprin…
Post # 3
after you take your aspiring, come back, sit down and calm down seriously – it’s going to be ok!!
your’e marrying your favorite person on the planet!
i’d just leave the hotel issue alone… it’s nice that you’re thinking of the hotel options, but really, your family will figure it out – i’m sure they dont expect you to figure it out for them…
Post # 4
Oh, the huge hotel problem. I called and called around, and am beginning to think that it is just the guests’ problem. The discounts I am seeing are not anywhere near what you were quoted – and in some cases aren’t any better than the AARP or AAA rate for the room. My sister got room blocks in Santa Fe for her wedding, and many of the guests ended up finding as good or better rates on the internet.
However, your discounted rate sounds pretty good. Is there some way you can narrow it down to a fewer options, and maybe just the lower cost ones? That way people for whom the discount is really a big thing will be likely to benefit from it, and people who want to stay somewhere fancier than the Hampton can get whatever rate they can.
Also you might check – and this is I think what I will end up doing – whether there is a slightly less discounted rate that doesn’t require a specific number of rooms. Our Hampton has a "friends and family rate" or something like that for events like weddings, which is not a huge discount, but a little better than AAA and doesn’t have a room quota.
Post # 5
This came up in a workshop I was at last weekend….it seems like guests can get a better rate if they just book the room themselves instead of a blocked room. I’m not sure what that would do for your headache, but I’m not convinced that blocking rooms out is beneficial anymore. If you decide to leave it up to your guests, you can just send out a newsletter, put it on your website or even let your parents know what hotels are available to out of town guests….and that they better make a reservation.
Post # 6
- Wedding: November 2006 - Rockhouse Hotel
Don’t worry! Your guests are savvy adults. I’m sure they can take care of themselves. At least we all hope so, right?
It was very nice of you to be so considerate. But I think you’ve already done as much as you can. At this point, just relax!
Good luck. 🙂
Post # 7
DO NOT ACCEPT THAT CONTRACT! Ask them to take that clause out. I work with hotels all the time for my job, and if there is one thing I have learned — NEGOTIATE! They want your business, and they *should* be trying their darndest to make you smile. Especially the Westin! There was a funny clause in my wedding block contract that was vague, but sounded like I was personally responsible for any rooms on the block not booked (UH NO) and I just told them to take it out. They did. Remember, you are in charge. I have found that if you are calm and curteous with them, they return the favor.
Also, I think you should block only 2 hotels, not 4. Too many choices can get confusing. Just my two cents. Good luck! I totally feel your pain!
Post # 8
I feel your pain. I, however, am not as nice as you are. I went through a gazillion hotels trying to find the best price and came up with this option: Do not give them that many choices. I gave my guests one choice. The hotel I chose. If they want to find something cheaper or closer, then they can do the research. And honestly, $119 is CHEAP for a room. My hotel is $130/night… And what the PP said- they can likely get a good deal when they book online. It is sometimes better than what’s available on your block.
Post # 9
Just wanted to say thanks to everyone for listening. I knew I was over stressed when my frozen Lean Cuizine said "Place in microwave for 2-3 minutes" and I popped it in and walked back to my desk to wait for the buzzer. Next thing I know, I’m smelling burnt salmon through the office. I put it on for 23 minutes!!!! I called the FI started crying and told him to come and pick me up and take me home. Went straight home and to bed.
Thanks again for listening I needed it!