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We had a couple cancel just 4 days before the wedding because they find out their son was addicted to Oxycontin. Then one of my "friends" from high school was basically a no show - she texted me 2 days before our wedding!! Other than that everyone showed up! So we had 3 cancellations/no shows out of 121 guests. Our final count was 118 adults and 9 children. I would say 10 is a lot to add on the day of. Maybe try to figure out who exactly you think might be a cancellation or a no show?
BUMP BUMP, where are my married bees at?!!? please help!!
All together between the people who called just a few days before, and the no-shows, I think we had 13 - but I think ours is an extreme case. It was out of 125 though.
My caterer advised us to tell them the exact number of guests we were expecting. Usually cateres make about 10% extra food for unexpected guests. As far as no-shows, in my experience most weddings have at least a few no-shows. I had 10 no shows and 1 unexpected guest.
Its your caterer's job to make sure there is enough food, but I would still go ahead and tell your caterer the count is 200. You can't really predict who will be a no show, so you always go with the best case scenario. Your best case scenario is 200 people will be attending your wedding, and that is what you should tell the caterer.
we had to give a "final" number 3 days beforehand - my planner always gives a number below what we actually have RSVPed - i think about 8 less. her explanation being that they are always willing to add more and most likely they will not refund anything if you go below the number you give them. then we gave them the actual number the day of. i think we lost 2 couples in the week before the wedding for emergencies. everyone else who RSVPed came (180 yes, minus those 4 last minute people = 176)
thank you bees for your feedback and advice!
we estimate around 5-10 guests "no-showing" or "cancelling" because we have a lot of older distant relatives on FI's side who are making a 2 hour drive in groups; if the driver is out, then mostly the 3 or 4 other guests will not come either.
my parents also have small-business owner friends (YAY 1st generation korean parents!!) who have their businesses open until 7-9pm on Saturday nights, so it's a whole other story there as to who will really show up (even after they've told [our reception is 6-midnight; dinner is over at 8:30] my parents "yes")
i think i am feeling 100% about giving the 190 as our final count, with the bonus that we will have 1 extra table of 10 (we can add into our floor plan)... and with the "extras" the chef will make... it's our safest bet...
here's to hoping it all works out somehow!! :)
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so as of today (17 days from our big day) we have 200 guests (including bridal party and us) who have rsvp'ed "yes"
we have our final mtg with our reception coordinator this saturday and have our est bill off of 190 guests.
we figured that we will still have an extra table (for last minute, unexpected guests) and also allows for last-minute cancellations/no show's.
i know they'll have extra plates... or we can ask for extra and add on the day of if necessary...
so do you think giving a count of 190 is okay? or should we just say 200?
married bees - what were your experiences with cancellations