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I don't want to run into the problem of not having enough food. Plus I'm way too honest of a person for my own good. I'll tell them the real headcount.
I never even thought of telling the caterer any number less than the number of RSVPS (plus a few for the photographer, DJ, etc). I would much rather air of the side of safety and know we will have enough food for everyone and if there are extras, people can get seconds and thirds.
We gave our caterers the exact number of guests who RSVPed. I believe they had a policy where they made a certain number of extra meals but we were only charged for them if we used them. We didn't have any extra/fewer guests, we were right on target with our number.
Hmm, that's a good question. I think I'd probably end up giving the exact number but if you're sure they'd have enough food and they'd be willing to tack on the additional cost at the end of the night then I'd say go for it. It is a lil risky though. But, I'd be soooooo pissed if people RSVP and don't show up! Unless there were extenuating circumstances, they'd be dead to me (that's a bit harsh but I'm an Italian New Yorker, that's what we say lol)!
Here is what my Day-Of-Wedding Cooridinator told me:
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I'm giving an accurate RSVP count. I don't want to run out of food. Plus we have a seated reception, so they know how many chairs we need, thus how many meals we'll need.
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So I've been told that about 10% of people who RSVP'ed that they are coming to the wedding don't show up...wheather it due to illness or what-have-you. I've also been told that I should give my caterer a headcount less 10% in order to account for those and not be charged for no-shows. Apparently, if everyone DOES show up and they need to add 2 more people it's easy to do and they just charge us for the extra people. Whereas if I tell them 100 and 2 don't show, we are still charge. What is everyone else doing for their final headcount?