(Closed) First venue appointments this weekend – what do you wish you had asked?

posted 6 years ago in Venue
Post # 3
185 posts
Blushing bee
  • Wedding: May 2013

One thing I did that was super helpful was ask when they are having a wedding/event similar in size to mine and if it was okay if I stopped by while they were settiing up so I could see how it looked.  When I looked at one venue I was seriously considering, the room was not set up whatsoever, so I couldn’t really visualize how it would look for my 180 person wedding.  I came back at a later date when they were setting up for a 180 person wedding, and thought the room was wayyyy too cramped for my liking.  I’m so glad I got the visual!

Post # 4
1269 posts
Bumble bee
  • Wedding: September 2013

Ask how long you have the venue for and if they want you to already arrive in hair and makeup.

Find out what decorations they offer vs what you want.

Some vendors are touchy about other vendors trumping around their property. I had a venue tell me that they are all inclusive because they know how to decorate and do their own property, and outside vendors will make mistakes that might cause logistal issues, like things falling over, etc. She wasn’t snoody about it. The way she put it actually made me think it made sense.

Like the other poster said, having a feel for the setup is important. I went to one place where I could hear an incredible echo in the reception hall. She said it would go away once the hall is filled. Well, I’m looking at around 50 or less guests, and I started to fear we’d hear the echo!

Figure out about the parking. Get a sense of whether they know how to handle a wedding, what do they see as the timeframe and logical flow. I had a place tell me that we could arrive about 4, and we had to be out by ten. I think they said the event was 4 hours, so really the wedding and reception had to happen between 5 and 9pm, because they needed time to clean up at the end.

I found out that my dream venue has absolutely nowhere for my groom to change and chill. They said that it’s all about the bride and most men come dressed already. I did not love that, but I certainly do love their property.


Post # 5
1382 posts
Bumble bee
  • Wedding: April 2013

Having looked at 18 venues with my man, I could definitely give you some input here..!

Here are some good ones to ask:

– How many weddings can be catered to at one time?  (The one we picked caters to only ONE event at a time.. and that mattered to us)  One popular hall we looked at caters to 4 weddings at once  – that wasn’t gonna fly with me

– **Ask for a food tasting!!  Not too many places around me offer food tastings prior to booking anymore, which doesn’t make any sense to me.  But one venue offered us a tasting as a favor, and we were appalled by the food.  I feel terrible about it, because the tasting was done as a favor to us and we were THISCLOSE to booking the place.  We ultimately chose somewhere else.

– Ask how early you can be at the place by to start setting up decorations/getting things ready.. or if you can drop off your decorations at the hall the day before

– Ask if they provide any uplighting/downlighting in the hall.. Our hall has the lights built into it, so we don’t have to pay additional fees for a DJ to set all that up

– Is the place handicap-accessible?

– Do they offer vegetarian options?  Viennese hour? Premium liquor?  All this depends on your taste of course

– What they offer in case of emergencies.. (ie. major snowstorms, hurricanes…)  Would they offer you another date with no questions asked?

And most of all, when you do finally decide to book…make sure everything is written down in the contract, down to the “special offers” they mention to you.  I’ve heard some horror stories.

Good luck!


Post # 6
1269 posts
Bumble bee
  • Wedding: September 2013

Oh, also I had a venue tell me that you had to have acceptable music because they were a christian venue. 

Post # 7
478 posts
Helper bee

How soon can you get into the venue to do any set up of your own (like if you are doing your own centerpieces).  Do they allow people to throw rice, have sparklers, blow bubbles, rose petals (my venue allows none of these, and only into venue 1 hr before wedding).  Is there a dressing room?  Do you have to share it?  These are all my pet peeves with my venue.


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