Flipping room with guests in it?

posted 3 years ago in Logistics
Post # 3
Member
3889 posts
Honey bee
  • Wedding: September 2011

We had to do ceremony and reception in the same room (at least cocktail hour) due to weather that kept us from going outside. It was no problem whatsoever. Our venue staff had done that dozens of times before, and were able to politely and discreetly steer folks to one end of the room while they broke down and set back up, then steer them to the other side and repeat. Ask the venue if they’ve done it before (sounds like they have), and if they’ve got a routine and some experience then I’d say it’s not worth the $1500 for the other room. 

Post # 4
Member
6859 posts
Busy Beekeeper

Can you try negotiating the price for the upstairs room?  If you make them a lower offer and they turn it down, they are taking a gamble, too.   You have nothing to lose! Personally, I’d stretch a  budget to have an  entire place to myself with  no other party upstairs, even without the other considerations. Only you know if there is any wiggle room in the budget.

I’d also ask  if they’ve done a turn around like this before, how often it’s done that way, and whether your guests are likely to be squashed or crowded by the bar.  If your photo shows most of the room, I can’t see 130 people mingling comfortably behind the camera, but maybe it’s deceptive. 

Post # 7
Member
11379 posts
Sugar Beekeeper
  • Wedding: April 2012

@medbride:  what a lovely venue.  i really like it.  how many guests are you expecting?  will there be a lot of tables to set up? 

i know that when my room was flipped from ceremony to dinner setup, we all went into the adjoining bar area and mingled.  luckily, they had wooden pocket doors that they closed while flipping.  i know exactly what you mean by april in ontario.  we didn’t even attempt to plan anything outdoors.

is there any way that your guests can mingle near the bar or where the dance floor is going to be while they flip?  it looks like a big room.  i guess it depends on the head count.  do you know how you plan to set up the room for tables and dance floor/dj?

Post # 9
Member
11379 posts
Sugar Beekeeper
  • Wedding: April 2012

@medbride:  i can’t wait to see the final product.  whatever you decide, i’m sure will be fine.  if you keep the guests occupied with some food and drink, they won’t even notice the setup.

Post # 10
Member
738 posts
Busy bee
  • Wedding: August 2009

I would definitely splurge and reserve the upstairs room.  It will be so much more comfortable for your guests not to have to stay out of the way during the room flip and so much less stress on you not to worry about how it will all work out!  While it would be awesome if the upstairs room happened to be available so you can get it for free, I would want to reserve it so I knew where the ceremony would be and could plan decor/ setup appropriately.  It’s great to cut corners to save money (I did that a lot for my wedding!) but there are some things worth spurging on.  In my opinion, this is on e of them!

Post # 13
Member
6960 posts
Busy Beekeeper
  • Wedding: October 2015

@medbride:  I went to a wedding where the had the ceremony set up in the main room and afterward we all CRAMMED into a small bar to the side (it was open to the main room but just like an alcove or something) so technically, had we been paying attention we would have seen the reception being set up. Other than it really not being big enough for everyone it was fine. 

Post # 14
Member
563 posts
Busy bee
  • Wedding: September 2013

@medbride:  I really love the idea of having your ceremony in the room with those amazing windows 🙂 And I see that you now plan to do that! We are having our ceremony and reception in the same location (in my FILs backyard) but will be dedicating a separate area for the ceremony. I went to a wedding in May in which the ceremony and reception were held in the exact same space and it was very unpleasant being squeezed into a small lobby with 200+ others without any seating while the transition occurred. I hope you have the whole place to yourselves!!!

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