Post # 1
Hello fellow bees, I need some advice. Our small (50 guests) wedding will be held at the Hotel Hershey property but not in the main hotel itself. The ceremony will be performed at a cottage, about a 10 minute walk from the main lobby of the hotel.
I’ve asked the venue coordinator if we could have a shuttle to transport guests from the lobby, say 30 minutes before the ceremony, down to the cottage.
If a shuttle is not available, I think I might have a family member greet guests in the lobby and escort them in the walk down to the ceremony site.
Either way – not sure what to do with late comers. And, not sure of the best way to communicate this “new” information to the guests (of course I didn’t think of this detail when designing the invitations! Grr).
Any suggestions? Thanks!
Post # 3
@hersheybride2013: A shuttle is a wonderful idea. You could leave a decorative sign near the entrance so your guests will know which way to walk if they miss the shuttle or have someone wait behind, maybe a wedding planner or hotel employee. I also recommend maybe hiring some horse drawn carriages, if it is in the budget, or bicyclist to shuttle your guests. These are two different ideas if you want to mix it up and be more unique.
Post # 4
@hersheybride2013: I’m sure most of your guests would be able to manage a 10 minute walk.
If the shuttle is not available, do you have any friends from whom you could borrow a golf cart for those who can’t manage the walk?
For the latecomers, you could line the path with a few signs to point them in the right direction.
Post # 5
Our hotel was also about a 10 minute walk from the site, but we had about 3 times as many people. We were going to rent a 15 passenger van, but then my dad thought about borrowing in the van from the homeless shelter where he volunteers so we did that and just made a donation to the shelter. It worked well. For your wedding, do you know anyone with a mini van that you could borrow? And, yes, signs along the way will help walkers. We used balloons to make the signs more tall and visible.
Post # 6
@chefdori – thanks! Unfortunately the carraige/pedi-cabs aren’t in our budget. Hopefully the shuttle comes thru.
@julies1949 – unfortunately we aren’t local to the venue and neither are our guests, so no borrowing possible. We do plan on some signs so hopefully that will work 🙂
@jengirl – we don’t know anyone with such a large vehicle. Really hoping the hotel shuttle is available. And great tip for the balloons added to the signs! thanks!
Post # 7
@hersheybride2013: I would guess most of your guests are capable of walking that far, but if in the event the hotel doesn’t provide a shuttle I would have something lined up for the older guests just as a courtesy, even if it is a smaller SUV.
Post # 8
@hersheybride2013: You’re welcome. I will pray for you. Good luck!